Microsoft Project Server vs monday.com comparison

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Microsoft Project Server

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Executive SummaryUpdated on Jan 11, 2026

Microsoft Project Server and monday.com compete in the project management solutions category. Based on feature set analysis, Microsoft Project Server holds an edge due to its advanced scheduling and resource management capabilities, while monday.com excels in ease of use and flexibility, making it accessible for a broader user base.

Features: Microsoft Project Server integrates seamlessly with Microsoft tools like SharePoint and Excel, which enhances collaboration and reporting capabilities. It is particularly valued for its robust project management features like advanced scheduling, detailed resource allocation, and comprehensive integration options. monday.com is favored for its user-friendly interface and adaptability, providing customizable boards, automation capabilities, and diverse app integrations that cater to various team needs and simplify project tracking.

Room for Improvement: Microsoft Project Server could enhance its user experience, especially for novices, and expand integration possibilities with non-Microsoft tools. Its collaboration features are less fluid compared to cloud-based solutions, and its on-premises setup can be unwieldy. monday.com’s room for growth lies in advancing its automation features, managing high-volume notifications more effectively, and enhancing reporting tools. Improved onboarding processes and user education could further augment its usability.

Ease of Deployment and Customer Service: Deployment for Microsoft Project Server is mainly on-premises or hybrid, demanding substantial IT resources, which complicates the setup. However, its technical support is generally reliable, although finding the right expertise can be challenging. monday.com offers seamless public cloud deployments and simple setups, coupled with efficient customer service and regular updates, making it highly accessible.

Pricing and ROI: Microsoft Project Server is a costly solution, partly owing to on-premises licensing and server integration costs. Nonetheless, its expansive project management capabilities promise a notable ROI. monday.com, while not the cheapest, is valued for its flexible pricing suited for different team sizes. It delivers significant ROI through its ease of use, efficient visual project management, and automation features.

To learn more, read our detailed Microsoft Project Server vs. monday.com Report (Updated: April 2026).

Microsoft Project Server vs. monday.com

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

5.1

Microsoft Project Server offers positive ROI, varying by organization type, with benefits of time savings and improved reporting.

Sentiment score

6.7

Monday.com boosts productivity by streamlining tasks and communication, improving efficiency, and saving time and costs across industries.

Microsoft Project provides significant return on investment through time savings, enhanced visibility, real-time reporting, and risk mitigation for projects.

For more quotes and insights, download the Microsoft Project Server report

Project Manager at Digital Research Alliance of Canada

Being able to auto-create, auto-close, and many other automated functions makes it easier to follow processes and make fewer mistakes.

Project Engineer at Unilever

We have about 14% of time savings on average on a given project and about 17 to 18% in cost savings as well.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

It efficiently helps to centralize planning, tracking, and collaboration.

reviewer2794440

HITRUST and GRC Consultant at a consultancy with 11-50 employees

Customer Service

Sentiment score

4.4

Microsoft Project Server support is decent but inconsistent; users rely on external resources and partners for comprehensive assistance.

Sentiment score

7.4

Monday.com's support is praised for responsiveness and effectiveness, with occasional feedback on slow or impersonal service being infrequent.

It's challenging to navigate, often making it necessary to search for solutions externally.

Project Manager at Digital Research Alliance of Canada

Their support tends to decline when not supporting cloud solutions.

Managing Director at Knights Innovation Support Centre

Communication with two people, one was knowledgeable while the other was learning.

For more quotes and insights, download the Microsoft Project Server report

Independent Business Consultant at Freelance

I would rate their customer service a ten.

FabioPereira1

Head of Financial Team at resolutte

monday.com is very cost-effective and it has great customer support.

Project Engineer at Unilever

We only had one issue with logging in a few months back and we were able to get on monday.com customer support and get the resolution for our issue within an hour, which was great.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

Scalability Issues

Sentiment score

7.5

Microsoft Project Server is scalable for large projects, though performance may vary based on version and infrastructure costs.

Sentiment score

7.9

Monday.com scales from startups to enterprises, offering features and automation, though pricing may impact smaller businesses' affordability.

The desktop version does not have scalability.

For more quotes and insights, download the Microsoft Project Server report

Independent Business Consultant at Freelance

Microsoft Project Server is fully scalable and is widely used in many industries.

Ipsita Seth

Project Manager at Marvell Technology Group

Within about four to five months of rolling this out across teams, we got usage rates up to anywhere between 70 to 85% of members within each of the teams that we rolled out using monday.com on a daily basis or a few times a week.

Vice President, Finance and Operations at Fruitist

monday.com is very scalable because we can work with multiple projects at a time from different departments, and it can handle all of that.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Stability Issues

Sentiment score

7.1

Microsoft Project Server is stable and robust, with minor delays, improved in newer versions, especially the cloud version.

Sentiment score

7.9

Monday.com is reliable with minimal downtime, quickly resolving issues, making it a trusted platform for team management and tracking.

I have never had to reach out to their support because the product works as expected.

For more quotes and insights, download the Microsoft Project Server report

Project Manager at Digital Research Alliance of Canada

We got on the phone with our rep and the IT support team and we were able to get our issues resolved within an hour.

Vice President, Finance and Operations at Fruitist

monday.com is very stable.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Room For Improvement

Microsoft Project Server requires better integration, customization, user-friendliness, cloud functionality, and agile methodologies to compete with alternatives.

Monday.com users desire better integrations, enhanced automation, customization, and improved mobile, reporting, and pricing features to address lags.

Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly.

Project Manager at Digital Research Alliance of Canada

The lack of collaboration capabilities on the desktop version, unlike the cloud version, is a limitation.

Independent Business Consultant at Freelance

Microsoft has become increasingly expensive, and there seems to be a push towards cloud solutions which can be challenging for some.

For more quotes and insights, download the Microsoft Project Server report

Managing Director at Knights Innovation Support Centre

The need for a stable connection is critical as there are network issues that slow our processes down.

Alan Chiou

PM at Galaxy Software Services

I would like to have the ability to create more than two levels of subtasks in monday.com.

PAULINE Wanjiku

Project manager at WITS

More calculation capability within the columns.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

Setup Cost

Microsoft Project Server offers flexible pricing, with on-premise and cloud options, potentially costing enterprises $120,000 to $150,000 annually.

Enterprise buyers find monday.com’s features and ROI justify its cost, recommending the pro plan for flexibility and functionality.

Microsoft Project Server is on the expensive side due to high licensing costs.

Ipsita Seth

Project Manager at Marvell Technology Group

Microsoft's products are expensive for individuals.

Independent Business Consultant at Freelance

Considering the infrastructure commitments to SharePoint and SQL, the implementation costs are low if already set up.

For more quotes and insights, download the Microsoft Project Server report

Managing Director at Knights Innovation Support Centre

It is quite expensive.

FabioPereira1

Head of Financial Team at resolutte

The basic, standard, and pro plans range from $12 to $24 per user per month.

Kavya S

Data Engineer at a outsourcing company with 201-500 employees

For more quotes and insights, download the monday.com report

Valuable Features

Microsoft Project Server streamlines complex project management with resource allocation, integration, and robust tools for efficient collaboration and scheduling.

Monday.com boosts productivity with automation, customizable dashboards, integration, and user-friendly features for task management and collaboration.

The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Project Manager at Digital Research Alliance of Canada

This setup allows for comprehensive reporting and management across multiple projects and portfolios.

For more quotes and insights, download the Microsoft Project Server report

Managing Director at Knights Innovation Support Centre

The dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.

Ipsita Seth

Project Manager at Marvell Technology Group

monday.com saves time and gets everyone on the same page within my team.

FabioPereira1

Head of Financial Team at resolutte

Through automation of tasks which were previously time-consuming and tedious, we've been able to save a lot of time and cost.

For more quotes and insights, download the monday.com report

Project Engineer at Unilever

monday.com has impacted my organization positively by reducing the amount of work we do to keep track of information and making it easier to maintain records.

reviewer2783439

DevOps at a marketing services firm with 51-200 employees

Categories and Ranking

Microsoft Project Server

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

6.5

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Project Portfolio Management

3rd

Average Rating

9.4

Reviews Sentiment

7.3

Number of Reviews

234

Ranking in other categories

CRM (5th), Project Management Software (2nd), Marketing Management (4th), Opportunity Management (4th)

Mindshare comparison

As of April 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 3.9%, down from 6.7% compared to the previous year. The mindshare of monday.com is 6.3%, up from 6.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
monday.com	6.3%
Microsoft Project Server	3.9%
Other	89.8%

Project Portfolio Management

Featured Reviews

JorgeValenzuela

Owner at CPSTECH

Collaborative task management simplifies office work, but agile methodology features need enhancement

In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.

Read full review

Centralized workflows have boosted cross-team collaboration and made complex projects manageable

Vice President, Finance and Operations at Fruitist

monday.com can continue to improve their AI capabilities. When comparing monday.com to several alternatives when I was evaluating a project and project management, product road mapping, and workflow management platform for us, I looked at competitors such as Asana, ClickUp, SmartSheet, Airtable, and Notion. In my opinion, competitors such as Airtable and SmartSheet, especially followed by Asana and ClickUp, have worked on their AI and generative AI roadmap to combine database functionality with a very user-friendly interface for knowledge management and project tracking, essentially combining both worlds. Their AI is more sophisticated than what monday.com has released thus far. They provide a cleaner task-focused workflow management platform and I think that monday.com can still improve on this core piece of their technology. I think monday.com could also seek to be more process-oriented and intuitive. Other alternatives such as Asana and SmartSheet offer that approach. There is a steeper learning curve to learn monday.com in my opinion compared to Airtable, Asana, and others because I have also used those tools and platforms at other organizations. There is a bit of a learning curve with new users on monday.com because it is not as streamlined as I have experienced with competitors such as SmartSheet or Airtable. The capability sets are great, however, you may need to be hand-held via a monday.com rep when you get started within your organization or view the library of tutorials that monday.com has available. You can also view them on YouTube and that will help you get started on monday.com.

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885,789 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Manufacturing Company

11%

Marketing Services Firm

10%

Computer Software Company

Construction Company

11%

Manufacturing Company

Comms Service Provider

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	25
Midsize Enterprise	12
Large Enterprise	33

By reviewers
Company Size	Count
Small Business	180
Midsize Enterprise	27
Large Enterprise	30

Questions from the Community

What do you like most about Microsoft Project Server?

The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.

What is your experience regarding pricing and costs for Microsoft Project Server?

The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.

What needs improvement with Microsoft Project Server?

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What needs improvement with monday.com?

monday.com can be improved by continuing to support automation as we grow with technology such as artificial intelligence, as long as it continues to evolve based on the evolution of technology. To...

What is your primary use case for monday.com?

My main use case for monday.com is project management of various project deliverables. A specific example of a project I have managed with monday.com is with incident response playbooks, where the ...

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Compared 4% of the time

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Product Reports

Download Microsoft Project Server product report

Microsoft Project Server

March 2026

Download monday.com product report

March 2026

Also Known As

MS Project Server

No data available

Overview

Microsoft Project Server streamlines project management with features like resource allocation, project scheduling, and SharePoint integration. It's valued for its intuitive interface and ability to provide comprehensive insights through advanced reporting and dashboards.

Designed to enhance collaboration and efficiency, Microsoft Project Server supports complex task management by integrating seamlessly with SharePoint. It offers tools like Gantt charts and timeline management for effective tracking. Users benefit from Excel and Power BI compatibility, enhancing analytical capabilities. Despite its powerful functionalities, users identify areas for improvement in tool integration, resource management, and collaboration features. There are calls for a modernized interface and more flexible pricing. While the cloud version boasts continuous updates, the on-premises model lags behind.

What are the main features of Microsoft Project Server?

Resource Allocation: Optimizes workload across projects.
Project Scheduling: Helps plan timelines effectively.
SharePoint Integration: Facilitates collaboration.
Gantt Charts: Visual timeline for task tracking.
Power BI Integration: Advanced data analytics capabilities.

What benefits should you look for in Microsoft Project Server reviews?

Intuitive Interface: Easy to navigate and learn.
Scalability: Adjusts to growing project demands.
Customization: Tailors to specific project needs.
Detailed Insights: Comprehensive project overviews.

Microsoft Project Server finds its application across industries by providing tools for planning IT infrastructure and managing enterprise-level projects. It helps organizations document projects and manage portfolios, enabling clear visibility into performance through milestones and KPIs.

Microsoft

Monday.com enhances project management with automation, customization, and a user-friendly design, featuring Gantt charts, real-time updates, and extensive tool integrations.

Monday.com offers automation, customization, and user-friendly interfaces to improve project management capabilities. Its features, including Gantt charts, real-time updates, and integrations with tools like Slack and Google Suite, help teams streamline workflows. Users benefit from color coding, task assignments, subitems, and dashboards for a comprehensive project overview. Notifications, file-sharing, and forms increase collaboration, while templates simplify processes. However, it requires enhancements in user experience, speed, and mobile features. Challenges include limited boards, excessive notifications, and integration issues with Google Calendar and QuickBooks. Businesses use Monday.com for CRM tasks, sales tracking, marketing, and creative projects across fields like architecture, biotech, and nonprofits.

What are the key features of Monday.com?

Automation: Automate repetitive tasks to focus on more strategic activities.
Customization: Tailor workflows with adaptable templates and settings.
Integrations: Seamlessly connect with popular tools for enhanced functionality.
Gantt Charts: Visualize project timelines and dependencies with ease.
Real-Time Updates: Receive instant updates to stay informed and agile.

What benefits or ROI should users expect?

Enhanced Efficiency: Streamlined workflows lead to better time management.
Improved Collaboration: Active communication and file-sharing reduce email dependencies.
Adaptability: Customization options cater to diverse project needs.
Comprehensive Overview: Dashboards offer clear insights into project progress.
Resource Management: Efficient scheduling and task allocation optimize resources.

In industries like architecture, biotech, and nonprofit, Monday.com facilitates communication, task tracking, and collaboration for remote teams. It is commonly utilized for CRM, sales tracking, marketing, and creative project management, ensuring workflow organization and client management are streamlined.

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber