Microsoft Project Server vs monday.com comparison

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Microsoft Project Server

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Microsoft Project Server and monday.com based on real PeerSpot user reviews.

Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Microsoft Project Server vs. monday.com Report (Updated: May 2024).

Microsoft Project Server vs. monday.com

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Helped 787,033 peers since 2012

Categories and Ranking

Microsoft Project Server

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Project Portfolio Management

1st

Average Rating

9.4

Number of Reviews

223

Ranking in other categories

CRM (3rd), Project Management Software (1st), Marketing Management (3rd), Opportunity Management (2nd)

Market share comparison

As of June 2024, in the Project Portfolio Management category, the market share of Microsoft Project Server is 8.8% and it increased by 7.2% compared to the previous year. The market share of monday.com is 7.7% and it increased by 32.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Unique Categories:

No other categories found

CRM

3.2%

Project Management Software

7.7%

Featured Reviews

Salman Arj

Projects director at a recruiting/HR firm with 11-50 employees

Nov 27, 2023

Complex and less user-friendly interface, frequent technical issues, and slower speed compared to other project management tools

The main use case was related to task management, involving the assignment of tasks across departments. It provided visibility into individual performance, allowing for team member invitations, and monitored key performance indicators Our experience with Microsoft Project Server wasn't very…

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Julien Jacques

Charg d'Innovation Et Stratgie Infrastructure at Adista

Dec 18, 2023

A stable product that ensures better team coordination and better project management in an organization

The product's initial setup phase was straightforward. The solution is deployed on the cloud. The solution is always ready to use since it is available in the cloud, but you need a week or two to get the product working correctly. For the deployment, you mostly create your team and invite people, and you complete the templates and dashboard. The longest part of the deployment is related to the dashboard, as you need to customize the dashboard to your needs. At least two people with technical knowledge are required to take care of the deployment and maintenance of the product, but as it is a user-friendly tool, anyone can manage it.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable feature of the solution is that it is easy to understand and navigate."

"I found the portfolio management valuable."

"It can scale well."

"There are many valuable features of this solution. It is very advanced and once you understand and learn how to use it, it can be quite powerful. The whole package can be quite powerful."

"It is a scalable solution. We have been able to manage larger scale projects easily using this solution."

"The most valuable feature of the solution stems from the fact that the tool's reporting is very good."

"The product is user-friendly."

"We use the tool in our IT-related projects. All IT efforts are managed using the Microsoft Project Server. Every week, we have a project status meeting where we demonstrate the project's status using the tool. We track tasks and progress, assign owners, and monitor milestones and all project-related work using it."

More Microsoft Project Server pros

"The "My Week" view and task list are probably the most helpful for us - it's really great to set a project schedule and assign people to tasks."

"It's colorful and easy to learn to use for all types of employee positions."

"We really like the dashboards, automation, and spreadsheets."

"Monday has been really beneficial in allowing us to place all of our records in one place."

"Being able to add comments to line items makes it easier to provide updates on tasks and flag if there are delays or issues in completing something."

"Since we've incorporated Monday.com, we've dropped fewer balls, greatly improved our ability to cover for employees while they are out, and keep our sales team and account coordination team all updated in real-time on each project."

"I love how I can customize so many items on the boards to fit my exact needs."

"My Work helps us really, truly see what is on our plate for a given day in a task list form - we did not have this capability before."

More monday.com pros

Cons

"There are certain shortcomings in the documentation part where improvements are required."

"Improvements are needed in the technical support process, aiming for a better user experience."

"I'd like it if we could divide out the project calendars. On one project server, we might follow five projects or more at one time, and we'd like to see all of the items at once so that it becomes a long loop, but one where we can identify different projects in tandem and then focus on which we need to at the time. While I only have visibility into one, I'd like to see several at a time."

"This is a good product but we have struggled with stability from time to time. The service has stopped intermittently and it has been difficult to find a reason why."

"The solution must provide Agile and AI features."

"We need to be able to compare milestones, calls, and other variables regarding the projects we are working on. I have to contract developers to make reports, which is where things get complicated. They need to develop personal and custom fields for us."

"The solution's synchronization with Jira Projects should be improved."

"Microsoft Project Server could improve by making the solution more user-friendly."

More Microsoft Project Server cons

"In recent months, Monday.com has been down about once a week."

"In my initial exposure to the interface, I did not find it to be very user-friendly."

"Being able to create 'sub-teams' so people in these teams can be assigned to tasks in one go and receive updates on the progress of tasks would be useful."

"The pricing is a bit steep, and it's built on tiers rather than incremental users (not ideal for a small company that's adding people slowly)."

"It would be good if we could have the option to choose custom colors for the status fields and groups so we can make some boards more branded."

"It would be nice to have some more training such as webinar opportunities and refresher courses."

"A part that could be improved is notifications, as we receive quite a lot of them. We struggled to limit the number of emails that we were not part of... If we could mute emails for projects that we are only following but not necessarily working directly on, that would make a huge difference."

"The solution has dashboards, however, you have a limited amount. You may only get ten when you need closer to 30. We often need to create many boards. For example, we might need one board per customer. If we have more than ten customers, we run out of boards available. I'm not sure if you can pay more in order to get more or if it's just a design limitation. It's unclear. In any case, they should be more generous."

More monday.com cons

Pricing and Cost Advice

"There is a subscription model for different types of users for different types of roles."

"The technical assistance is expensive but the solution is an open source software."

"We pay an annual licensing fee for the solution."

"The licensing was procured before my involvement."

"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."

"I cannot comment on the price as I was not responsible for purchasing the solution."

"I would rate the price a six out of ten."

"It has features that cannot be bought by other rivals, so cost does not matter."

More Microsoft Project Server pricing and cost advice

"Though I am unsure about the product's pricing plan, there is a need to make monthly payments towards the licensing costs attached to the solution, and it operates on a per-user plan."

"monday.com is pretty affordable. It's cheaper than Asana. There are four tiers, including a free version. The free version is fine if you don't have any complex projects. One of the most advanced plans is around $16 per month per user."

"We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."

"The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."

"I think monday.com's paywalls are a little too high. Some basic features are locked behind the premium subscription. Some applications they offer within their subscription model are locked in an expensive package. These applications provide functionality that would benefit small teams, but it's too much money for a startup or a small business."

"The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."

"The licensing cost is not that high for monday.com. However, if you need an implementer, the cost is high because there aren't so many monday.com professionals."

"It's quite expensive when it goes to the enterprise license. Other tools like Jira cost 5 a month, and then their enterprise license is 38 a month, which is quite expensive for what we can do. It's £500 for a tool on a large enterprise. I'd have hoped that enterprise costs go down, not up. The pro license is £14, and then everything else is much more expensive, which is another barrier for us to adopt because other comparable tools are much more affordable when you have such a high multiplier as well."

More monday.com pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

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787,033 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

14%

Government

12%

Manufacturing Company

Financial Services Firm

Educational Organization

55%

Computer Software Company

Financial Services Firm

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Microsoft Project Server?

The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.

What is your experience regarding pricing and costs for Microsoft Project Server?

We have an enterprise agreement with Microsoft, and our licensing is based on the agreement.

What needs improvement with Microsoft Project Server?

We sometimes need support from the IT department for installing and deploying the Microsoft Project Server. It is not user-friendly, and users cannot install it themselves.

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What do you like most about monday.com?

The product's initial setup phase was straightforward.

What needs improvement with monday.com?

Mostly, the sub-items in the organization of the project are areas where improvements are needed. Though it offers full customizability, the table is an area where the product's performance is not ...

Microsoft Project vs Microsoft Project Server

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Product Reports

Microsoft Project Server

Download Microsoft Project Server product report

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Also Known As

MS Project Server

DaPulse

Learn More

Microsoft

Overview

Microsoft Project Server 2013 is a flexible on-premises solution for project portfolio management (PPM) and everyday work. Team members, project participants, and business decision makers can get started, prioritize project portfolio investments and deliver the intended business value from virtually anywhere. Requires SharePoint 2013, sold separately.

Monday.com is a project management solution used for CRM, task tracking, managing projects across multiple disciplines, and maintaining continuity of service for clients and team members. Its most valuable features include global search, scalability, stability, flexibility, affordability, user-friendliness, and task management features. The solution is also praised for its ease of use, adaptability, and automation capabilities. Monday.com has improved efficiency, provided automatic reminders and dashboards for executives, allowed for better collaboration, and reduced paper usage. It has helped organizations to be more organized and improve communication.

monday.com is a basic yet intuitive work operating system that facilitates teamwork in these ways:

Allows teams to define workflows
Adapts to changing demands
Establishes transparency
Allows for collaboration
Eliminates manual grunt work

monday.com is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

Here are a few examples of how monday.com software can be put to good use:

Marketing pipelines
Recruitment procedures
Video production planning
Tracking progress
Product timelines
Business management
Design planning
Bug tracking
Event planning
Construction planning

monday.com Features

monday.com has many valuable features. Some of the most useful ones include:

Customized workflows
Task prioritizing
File sharing
Drag-and-drop
Context-aware communication
Progress and milestone monitoring

The most popular key features include:

Work scheduling: monday.com’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
Integration with external tools: With two-click integrations, you can easily make monday.com your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
Varied options for viewing data with Views: monday.com provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

Reviews from Real Users

monday.com stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber

Microsoft Project Server vs. monday.com