Microsoft Project Server vs Smartsheet comparison

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Microsoft Project Server

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Microsoft Project Server and Smartsheet based on real PeerSpot user reviews.

Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Microsoft Project Server vs. Smartsheet Report (Updated: May 2024).

Microsoft Project Server vs. Smartsheet

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Helped 787,061 peers since 2012

Categories and Ranking

Microsoft Project Server

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

4th

Average Rating

8.2

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Market share comparison

As of June 2024, in the Project Portfolio Management category, the market share of Microsoft Project Server is 8.8% and it increased by 7.2% compared to the previous year. The market share of Smartsheet is 5.7% and it decreased by 41.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Unique Categories:

No other categories found

Project Management Software

3.2%

Featured Reviews

SherifA. Razek

Head of IT PMO at Bank Meter

Mar 21, 2024

From the beginning of a project we can determine which resources are critical at specific points in time

The solution’s scalability is good, especially when expanding on the server platform. Currently, there is a limitation in terms of document repository capacity. Perhaps with the updated version, it would be more efficient to separate the documents into SharePoint, thus decoupling them from the main server. Once this transition is complete, we should have a smoother workflow. 45 people are using this solution. It lacks a dashboard. If I have a dashboard, then I might be able to send it to your senior management. The dashboard will display more projects, giving us real-time access to the portfolio. This will result in better dashboarding and clearer installation definitions for executive management, although it is not currently available. I rate the solution’s scalability a five out of ten.

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reviewer1916505

National Sales Manager at a wholesaler/distributor with 1,001-5,000 employees

Feb 7, 2024

Streamlines collaboration, offers stability, and saves time and energy

I use Smartsheet to streamline our intercompany support process. Instead of sifting through emails, requests go directly into Smartsheet, where we manage and prioritize them. It helps us efficiently estimate projects for sales reps, keeping everything organized in one place and ensuring nothing…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most useful feature of Microsoft Project Server is you can select a function to see the baseline."

"It can scale well."

"I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration."

"It is a scalable solution. We have been able to manage larger scale projects easily using this solution."

"A single place for all our organisation's project records."

"Microsoft Project Server is simple to use."

"The solution's ease of use is its most valuable aspect."

"The solution is stable."

More Microsoft Project Server pros

"Their support is awesome. We are on an enterprise plan and there is a customer success at Smartsheet and anyone from our licensed users can just send an email to them and they respond as soon as possible."

"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."

"The dashboard feature is the most valuable aspect of the solution."

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"Smartsheet is easy to use."

"It's very user friendly."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

"The dashboard and the layouts are quite good."

More Smartsheet pros

Cons

"It may be considered expensive."

"Project Server could be improved by simplifying how tasks are assigned and reviewed on a daily basis."

"It appears that Microsoft's primary goal is to migrate as much functionality as possible from the legacy on-premises Microsoft Project Server to the new cloud-based Power Apps solution."

"The product's UI is not very user-friendly."

"There need to be more tutorials available to users."

"It would be useful if the solution allowed us to share files or project schedules. You may get that with the cloud version. However, it's not available on the on-premises versions."

"We need to be able to compare milestones, calls, and other variables regarding the projects we are working on. I have to contract developers to make reports, which is where things get complicated. They need to develop personal and custom fields for us."

"The reporting aspects can be improved, which is one of the reasons why I'm using Qlik Sense. In the older on-prem versions, reporting was lackluster, to say the least. Project Online has a better handle on that. However, we will still be using Qlik Sense. We're also looking at an add-on app from a company called OnePlan that adds some additional functionality where Microsoft is not as clean in its approach for things such as portfolio management and some of the trends analysis."

More Microsoft Project Server cons

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"The product must include more modules for project management."

"Maybe the solution could be a little bit more flexible."

"You were forced to create a new tab rather than add another sheet."

"I'd like to see them add more features to their automation."

"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."

"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."

More Smartsheet cons

Pricing and Cost Advice

"Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it."

"Microsoft Project Server is relatively cheaper than other products."

"A standard license is cheaper, but if you want more features, then there is a premium license or professional license."

"It is on the expensive side."

"It is an inexpensive product."

"The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."

"I would rate the price a six out of ten."

"The licensing was procured before my involvement."

More Microsoft Project Server pricing and cost advice

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"I would assume there is a licensing fee. I don't think that it is free."

"The solution is expensive."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"I pay $ 120 or $ 128 a month for two to three users."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

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787,061 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

14%

Government

12%

Manufacturing Company

Financial Services Firm

Educational Organization

36%

Manufacturing Company

Healthcare Company

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Microsoft Project Server?

The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.

What is your experience regarding pricing and costs for Microsoft Project Server?

We have an enterprise agreement with Microsoft, and our licensing is based on the agreement.

What needs improvement with Microsoft Project Server?

We sometimes need support from the IT department for installing and deploying the Microsoft Project Server. It is not user-friendly, and users cannot install it themselves.

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The solution's pricing is not bad. I think it's a fair price for the amount of work you can do with it. I pay $ 120 or $ 128 a month for two to three users.

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Product Reports

Microsoft Project Server

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Also Known As

MS Project Server

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Overview

Microsoft Project Server 2013 is a flexible on-premises solution for project portfolio management (PPM) and everyday work. Team members, project participants, and business decision makers can get started, prioritize project portfolio investments and deliver the intended business value from virtually anywhere. Requires SharePoint 2013, sold separately.

Smartsheet is the enterprise platform for dynamic work. A leading cloud-based platform for work management, Smartsheet empowers organizations and teams to dynamically plan, execute, and report on work at scale, resulting in more efficient processes, innovative solutions, and better business outcomes.

Today over 90% of Fortune 100 companies and over 75% of Fortune 500 companies rely on the secure, scalable Smartsheet platform to connect the entire enterprise. The single Smartsheet platform gives people a solution flexible enough to adapt to the changing needs of dynamic work across a broad array of departments and use cases.

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Microsoft Project Server vs. Smartsheet