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Airtable vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive Summary
 

Categories and Ranking

Airtable
Ranking in Project Management Software
10th
Average Rating
8.8
Number of Reviews
12
Ranking in other categories
Product Management Software (1st)
Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
6.7
Number of Reviews
79
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2024, in the Project Management Software category, the mindshare of Airtable is 1.1%, up from 0.8% compared to the previous year. The mindshare of Microsoft Project is 9.0%, down from 12.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Kaitlin Messmer - PeerSpot reviewer
Low-code database with numerous possibilities for the non-technical
Reporting, specifically anything involving exports, could be improved. The recent rollout of interfaces, and visual presentations of the underlying data, was a great step in the right direction to make reporting more executive-friendly. More work needs to be done to make it more user-friendly to get your data out of Airtable in simple and clean ways. It can be overwhelming for teams who may not be familiar with the backend and are faced with numerous formula fields or lookup fields to be able to summarize their data in a way that can be exported. Additionally, there is work to be done for users to be able to design exports of data groups for reporting purposes. The good news is that Airtable is actively working to improve exports. As I mentioned, I’m a big fan of Airtable Automations. That said, there is an opportunity to streamline duplicative automations by adding a trigger that covers both matches and updates. Currently, you need both a matches XYZ conditions trigger for an automation and an updated record trigger for an automation to capture when something is first created and then when it's updated. This means two separate automations to keep the same field/output updated. Airtable releasing a trigger that captured both the creation and future updates would be super handy and cut down the number of automations needed to maintain data accuracy for this example. Another feature I'd like to see is an easier way to self-link within tables. When you link records across tables, the link is automatically created within both records, but self-linking within a table requires manual linking and/or the creation of a complex automation to do it for you. It took several hours to come up with a suitable workaround to capture when a parent record changed in the child record’s linked field. In an ideal world, you would use two different tables, but then you hit the challenge of plotting those two tables on the same calendar, which has its own set of more technical workarounds.
Md.  Kamruzzaman - PeerSpot reviewer
A stable solution that very accurately runs projects
Project availability and speed could always be improved. Most of the time, we get the target from the system. If there is a chance to improve the interface, then it should be implemented. Otherwise, our end users are satisfied with using our own interface. Reports could be pushed more quickly.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Airtable's ability to bring people from different teams and geographies together into say a master calendar, with complete control over who sees what when and in what format, is highly beneficial for communications organizations."
"It is easy to design workflows with, and we don't have to spend tons of money on somebody to write codes."
"The relations and multiple-choice options are the most valuable features. For example, if I have one client but multiple projects in the same client, it's much easier to map it with Airtable than if I use a Google Sheet. The relationship between interfaces is a key feature that I use very often."
"The solution makes it easy to structure data into simple data tables."
"The sorting of the data is the best feature of Airtable. In a Google sheet I have to insert some data and Airtable provides the default option of doing it automatically."
"I am impressed with the product's user interface and integrations. It helps me to ship products very fast."
"The product is very easy to use and flexible."
"Airtable stands out for its exceptional user-friendliness, making it accessible to users of all skill levels. Its intuitive navigation ensures a smooth experience, allowing users to easily explore and comprehend its functionalities. Moreover, Airtable offers powerful automation capabilities that enhance efficiency. One particularly advantageous aspect is the seamless linking of databases, enabling the effortless creation of relational databases. Overall, this feature has proven to be immensely valuable and has been the primary focus of my usage."
"The standard project planning features and charts are most valuable."
"The solution is stable."
"The most valuable features of Microsoft Project are the availability of being online and within Teams. My entire team can use it and see it, versus the full Microsoft Projects, such as Project Professional, you need to have a license."
"One of the best features is that it is easy to use."
"The project tracking, resource utilization and the cost are the most beneficial aspects of this solution."
"The user interface is very clean."
"It has a nice interface that aligns with Excel and Word."
"Dependencies (not typically effectively used in "Agile" techniques) allow understanding of actual project status and challenges."
 

Cons

"The product should improve the Spanish translation."
"The product's AI feature needs improvement."
"The tool has changed the syncing time between the tables which has affected our multiple systems. I would like the product to add more calls per second to the API. It also needs to improve data storage. The tool starts to have problems after having huge amounts of data."
"They should allow us to duplicate the data to share it with others."
"The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces."
"The product is slow when I try to add data to a table using API. There is also a limit on the databases."
"The user interface should be more intuitive."
"The template library is huge. I have a few suggestions with respect to that. But to complete automation, I think a bit more documentation around that would be really helpful because there are a lot of features in that which common people explore them less"
"The new version has made it a bit more complicated."
"Tech support needs improvement."
"It has a bit of a learning curve since there are a lot of features in it, and we haven't really gotten a chance to train through the whole product."
"When you start getting into the more advanced features, it can become unstable. The more you use the advanced features, the more exposure you have to an unanticipated result. I think we need to add the Kanban Board capability to the product that would help them advance that board into the project management methodology that's being used in the industry today. Being able to depend on Scrum management is key."
"When moving resources between projects, it could be a bit more clear."
"I have no idea about the cost because it is a corporate decision."
"Microsoft Project could improve the dates. Sometimes the dates are not aligned. This occurs even when you auto-schedule the dates. We have to go and define the schedule daily this should more easily accessible."
"The solution's interface seems to be an outdated one. So, I would like its interface to be improved."
 

Pricing and Cost Advice

"The product's price is good."
"The tool's pricing is based on the number of users. The product's pricing is okay for personal use. For large organizations, pricing can be a pain. As per the first-rate plan, you need to pay 10 USD per user. The next plan would cost you 20 USD per user. If you are looking for enterprise-type plans, then you need to contact the sales team."
"The product is a little bit expensive."
"The product's price is good."
"We are utilizing the free version of the software, which adequately meets most of our requirements. As we explore the higher-end versions, we have noticed that the primary distinctions lie in the number of records and usage limitations. However, the free version offers comprehensive functionality, and the disparity between the free and paid versions is minimal, with only a few minor differences."
"For basic usage, Airtable is an open-source tool but if you need premium features like script automation, then you need to pay for it. As my clients provide me access after buying the subscription I do not have much knowledge about pricing."
"The solution is not expensive."
"The product would be expensive for customers with only one application or database."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"The pricing is based on a licensing model and is reasonable."
"The license is a one-time payment but it is expensive."
"I do not have personal experience with pricing or licensing of this product."
"I believe the licensing for the solution is based on an annual fee."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"I am not involved with this."
"Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."
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Top Industries

By visitors reading reviews
Financial Services Firm
18%
Computer Software Company
10%
Educational Organization
7%
University
7%
Educational Organization
66%
Computer Software Company
4%
Manufacturing Company
4%
Government
3%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Airtable?
The product helps us track activities, address complaints, and make improvements.
What needs improvement with Airtable?
What you see is what you get. The thing that my company found to be the most frustrating is when you follow the project's game plan, and when we hit the button, it doesn't work as we expected it to...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
 

Comparisons

 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about Airtable vs. Microsoft Project and other solutions. Updated: October 2024.
816,406 professionals have used our research since 2012.