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Alfresco vs N-able Passportal comparison

Hyland and N-able are both solutions in the Document Management Software category. Hyland is ranked #4 with an average rating of 5.5, while N-able is ranked #28. Hyland holds a 11.9% mindshare in DMS, compared to N-able’s 0.5% mindshare. Additionally, 77% of Hyland users are willing to recommend the solution, compared to 100% of N-able users who would recommend it.
Alfresco
Read 13 Alfresco reviews
  • 426 Views
  • 339 Comparison Views
77% willing to recommend
N-able Passportal
Read 3 N-able Passportal reviews
  • 28 Views
  • 15 Comparison Views
100% willing to recommend
 

Comparison Buyer's Guide

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Executive Summary
We performed a comparison between Alfresco and N-able Passportal based on real PeerSpot user reviews.

Find out in this report how the two Document Management Software solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

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To learn more, read our detailed Alfresco vs. N-able Passportal Report (Updated: March 2025).
Buyer's Guide
Alfresco vs. N-able Passportal
March 2025
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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Alfresco
Ranking in Document Management Software
4th
Average Rating
7.6
Reviews Sentiment
6.4
Number of Reviews
13
Ranking in other categories
Enterprise Content Management (9th)
N-able Passportal
Ranking in Document Management Software
28th
Average Rating
7.6
Reviews Sentiment
7.3
Number of Reviews
3
Ranking in other categories
Enterprise Password Managers (27th)
 

Mindshare comparison

As of April 2025, in the Document Management Software category, the mindshare of Alfresco is 11.9%, down from 13.3% compared to the previous year. The mindshare of N-able Passportal is 0.5%, down from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Document Management Software
 

Featured Reviews

Karthi Keyan - PeerSpot reviewer
Streamlining document management with enhanced digitalization features needed
We used Alfresco as a document management system for automating and digitizing manual forms. Those were the main use cases The digitalization of workflow, forms, operations, and business processes has improved our organization. The most valuable features of Alfresco include its integration with…
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Yazan Albaw - PeerSpot reviewer
Passportal centralizes and securely manages client credentials and sensitive information, enhancing both security and efficiency.
Passportal offers the capability to automatically rotate passwords, allowing users to set customizable policies for expiration dates and password strength. You can define requirements for the number of letters, symbols, numbers, and case sensitivity, and the system will generate passwords accordingly. Policies can be updated as needed to maintain security. As a comprehensive password and information management solution, Passportal supports the addition of assets, licensing details, SSL certificates, domains, articles, and documents. When referring to adding assets, this means documenting relevant information, not monitoring them. For example, when we onboard a new engineer responsible for managing clients, we create a user profile for them in Passportal and grant access to the pertinent client information. This centralized access ensures they have all necessary details in one place, streamlining their workflow.
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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The product allows engineering teams and developers to introduce new things in a seamless and easy way."
"The digitalization of workflow, forms, operations, and business processes is also significant."
"Alfresco allows broad searches with many index fields that you can search on, although the created fields and their values may not be intuitive."
"The most valuable feature is the flexibility of the searching elements of the metadata."
"The most valuable features of Alfresco include its integration with the scanning solution, the ability to search, and the capability to store and index to capture metadata."
"Alfresco's technical support is very fast and professional."
"I like the ease of use, sections, and calendar."
"Document repository."
"Passportal also helps manage assets. You can add information about your infrastructure, like routers, including model numbers, operating systems, expiration dates, and licensing."
"The most valuable features of the N-able Passportal are the password rotations, and the ability to be able to store passwords. You can have it on your phone or your desktop. You're not required to have it only on your desktop computer."
"The most valuable feature of the N-able Passportal is its functionality. You can store your passwords safely, and not just anyone can gain access to them. If you have an onsite system, it can change the password for you on a daily basis. This is a great benefit because you don't have to worry about if the account's breached tomorrow, your pass is going to be changed. It's perfect."
 

Cons

"Metadata, auto class, disposition log, and legal hold."
"Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities."
"The setup process for Alfresco was complex."
"Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk."
"I think the presentation layer could be improved - currently, it's too complex, and there are too many features cluttered all over the screen."
"Alfresco has a very steep learning curve, and unfortunately, during the learning process, it's very easy to make errors, which often are unforgiving."
"I would like them to consider document capture functionality."
"The configuration of Alfresco is a big challenge."
"Sometimes accessing the solution is a bit slow, but that could be due to conditions at many different points. However, some issues that do arise are outside of our control."
"I'd like to see the ability to provide both credential management and documentation management for clients. Currently, they only get access to credential management."
"N-able Passportal can improve the stability because sometimes I can't log in. I had some issues a couple of months ago where I couldn't log in and that was problematic."
 

Pricing and Cost Advice

"The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."
"There are costs for any upgrade or additional functions."
"If you buy Alfresco through a partner, there is usually a OEM licensing option."
"It is cheaper compared to head-to-head competitors."
"The price of N-able Passportal is approximately $15 for the license."
"For its value, Passportal's price is affordable."
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Top Industries

By visitors reading reviews
Financial Services Firm
16%
Government
13%
Computer Software Company
10%
Insurance Company
9%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

Would Alfresco give an organization more benefits in terms of cost, features & security as compared to Sharepoint?
Alfresco scores are high on all features of an ECM solution and tools. Back office processing, rated as 3.36 good. Business Process Application 3.55 Good to excellent. Document Management 4.12...
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What is your experience regarding pricing and costs for Alfresco?
Pricing is considered mid-range, and there are considerations regarding the cost of licensing.
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What needs improvement with Alfresco?
Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities.
See all answers
What is your experience regarding pricing and costs for N-able Passportal?
For its value, Passportal's price is affordable.
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What is your primary use case for N-able Passportal?
Passportal is designed to manage and securely store passwords in the cloud using encrypted storage, addressing the vulnerabilities of storing passwords on local devices. Local storage risks exposur...
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What advice do you have for others considering N-able Passportal?
For managing credentials and documents, Passportal provides a comprehensive solution that meets all our needs. I would rate it a ten out of ten. It also offers mobile access for both Android and iO...
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Comparisons

Hyland OnBase vs Alfresco Logo
Hyland OnBase vs Alfresco
Compared 19% of the time
OpenText Documentum vs Alfresco Logo
OpenText Documentum vs Alfresco
Compared 17% of the time
SharePoint vs Alfresco Logo
SharePoint vs Alfresco
Compared 11% of the time
OpenText Extended ECM vs Alfresco Logo
OpenText Extended ECM vs Alfresco
Compared 10% of the time
IBM FileNet vs Alfresco Logo
IBM FileNet vs Alfresco
Compared 8% of the time
More Alfresco Competitors
No data available
 

Product Reports

Buyer's Guide
Alfresco
March 2025
Alfresco reportDownload Alfresco product report
Buyer's Guide
Document Management Software
March 2025
N-able Passportal reportDownload N-able Passportal product report
 

Overview

The Alfresco Digital Business Platform offers open, secure content services to let you unlock the value from your most important business information. Give users access to their content wherever and however they work with Alfresco’s open, flexible, and highly scalable cloud-native content services platform. Easily integrate and connect with everyday business applications. Find, view, collaborate on, govern, and securely share digital content—and get information to the right person at the right time.

Hyland

Create and control strong credentials and user access to devices, networks, and applications with the N‑able™ Passportal™ solution. Elevate password and credential management with a solution that helps eliminate guesswork and busy work.

N-able
 

Sample Customers

Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.
Information Not Available
Buyer's Guide
Alfresco vs. N-able Passportal
March 2025
Free Report: Alfresco vs. N-able Passportal
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