Alfresco vs OpenText Documentum comparison

Hyland and OpenText are both solutions in the Enterprise Content Management category. Hyland is ranked #10 with an average rating of 5.5, while OpenText is ranked #2 with an average rating of 7.8. Hyland holds a 7.6% mindshare in ECM, compared to OpenText’s 12.2% mindshare. Additionally, 76% of Hyland users are willing to recommend the solution, compared to 83% of OpenText users who would recommend it.

Alfresco

Read 12 Alfresco reviews

2,502 Views
2,091 Comparison Views

76% willing to recommend

OpenText Documentum

Read 31 OpenText Documentum reviews

3,707 Views
2,816 Comparison Views

83% willing to recommend

Alfresco

OpenText Documentum

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

Alfresco and OpenText Documentum are enterprise content management competitors, with OpenText Documentum often seen as superior due to its extensive features despite its higher cost.

Features: Alfresco is valued for its lightweight, flexible, open-source platform with collaboration tools and easy repository management. OpenText Documentum offers information governance, compliance features, and integration with enterprise applications, making it suitable for complex environments.

Room for Improvement: Alfresco could enhance its capabilities to better handle complex business needs, improve its security features, and provide more advanced metadata management. OpenText Documentum may improve by streamlining its deployment process, reducing resource demands, and enhancing user experience to handle simpler customizations more easily.

Ease of Deployment and Customer Service: Alfresco offers a user-friendly deployment with adaptable support for both cloud and on-premise setups. OpenText Documentum, while more resource-intensive in deployment, provides strong support services designed for larger enterprises.

Pricing and ROI: Alfresco is cost-effective, ideal for tight budgets, offering quick ROI. OpenText Documentum requires higher initial investment, but provides significant long-term ROI for enterprises needing specialized features.

To learn more, read our detailed Alfresco vs. OpenText Documentum Report (Updated: December 2024).

Buyer's Guide

Alfresco vs. OpenText Documentum

December 2024

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Categories and Ranking

Alfresco

Ranking in Enterprise Content Management

10th

Average Rating

7.6

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Document Management Software (3rd)

OpenText Documentum

Ranking in Enterprise Content Management

2nd

Average Rating

7.8

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of December 2024, in the Enterprise Content Management category, the mindshare of Alfresco is 7.6%, down from 8.6% compared to the previous year. The mindshare of OpenText Documentum is 12.2%, up from 10.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Enterprise Content Management

Featured Reviews

Karthi Keyan

Head Of Information Technology at a consultancy with 11-50 employees

Streamlining document management with enhanced digitalization features needed

We used Alfresco as a document management system for automating and digitizing manual forms. Those were the main use cases The digitalization of workflow, forms, operations, and business processes has improved our organization. The most valuable features of Alfresco include its integration with…

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Santosh Koppu

Lead software engineer at Chevron

Has strong records management,, security, and integration capabilities

It provides extensive accessibility to our content, and it's a vital component in our work processes. We've gained access to a plethora of applications through OpenText, which enables us to enhance our services for customers. One notable example is the integration with Xfinity ECM, a solution that seamlessly integrates with SAP. For instance, when someone working with SAP needs to access a specific invoice document, SAP itself doesn't store these documents, instead, the content related to the invoice number seamlessly flows through Documentum. It offers robust security features and it allows to leverage a variety of plugins from OpenText to enhance security. For example, there are plugins like Trusted Content Services that allow you to encrypt entire documents for added security, though it's essential to be aware that this might impact performance. It is a highly potent content management tool. It stands out for its impressive records management capabilities and the ability to handle an extensive volume of documents, even reaching into the billions.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The digitalization of workflow, forms, operations, and business processes is also significant."

"The product allows engineering teams and developers to introduce new things in a seamless and easy way."

"The most valuable features of Alfresco include its integration with the scanning solution, the ability to search, and the capability to store and index to capture metadata."

"I like the ease of use, sections, and calendar."

"Alfresco allows broad searches with many index fields that you can search on, although the created fields and their values may not be intuitive."

"Document repository."

"The most valuable feature is the flexibility of the searching elements of the metadata."

"It is quite good."

"OpenText Documentum's composition is good. It is convenient and straight out of the box."

"The tool's most valuable feature is ACL, which helps to control the user groups that access the documents."

"It is a very secure system. It is reliable, and that is one of the reasons people manage their content within Documentum. It gives them the confidence that the content is accessible to the right people and not to the wrong people."

"The storage of metadata content, workflows, and life cycles are the most valuable features of OpenText Documentum."

"The most valuable feature is that the documents are kept secure."

"It stands out for its impressive records management capabilities and the ability to handle an extensive volume of documents, even reaching into the billions."

"It has reduced the amount of paper documents; reducing time and errors in the process."

Cons

"Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities."

"Alfresco has a very steep learning curve, and unfortunately, during the learning process, it's very easy to make errors, which often are unforgiving."

"Metadata, auto class, disposition log, and legal hold."

"I would like them to consider document capture functionality."

"I think the presentation layer could be improved - currently, it's too complex, and there are too many features cluttered all over the screen."

"The setup process for Alfresco was complex."

"The configuration of Alfresco is a big challenge."

"It needs a better UI and it should also be cloud-ready. The UI has not changed in years."

"OpenText Documentum's user interface could be improved a little bit."

"I would like to see performance improvements, especially regarding slow response times."

"The user interface can be a bit more intuitive."

"The main issue is the software's performance when storing around 10 million or more documents. It becomes slow and needs improvement. Perhaps it's a cloud-related issue, but it needs to be addressed. It could be due to our S3 bucket or something else. Nevertheless, this is a significant challenge we're facing."

"It can be somewhat cumbersome for the operations team since it’s not a cloud instance"

"The licensing model should be changed."

"The BPM side should be improved."

Pricing and Cost Advice

"There are costs for any upgrade or additional functions."

"If you buy Alfresco through a partner, there is usually a OEM licensing option."

"The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."

"It is cheaper compared to head-to-head competitors."

"OpenText Documentum's pricing is good."

"It is quite an expensive product."

"The price is considered affordable now."

"It falls in line with a lot of things that are out there on the market. There is nothing extraordinary in terms of great or bad."

"The product is expensive."

"OpenText Documentum has announced a new licensing model, which could be more expensive."

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824,053 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Financial Services Firm

15%

Government

14%

Computer Software Company

10%

Insurance Company

Financial Services Firm

18%

Computer Software Company

12%

Government

11%

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

Would Alfresco give an organization more benefits in terms of cost, features & security as compared to Sharepoint?

Alfresco scores are high on all features of an ECM solution and tools. Back office processing, rated as 3.36 good. Business Process Application 3.55 Good to excellent. Document Management 4.12...

See all answers

What is your experience regarding pricing and costs for Alfresco?

Pricing is considered mid-range, and there are considerations regarding the cost of licensing.

See all answers

What needs improvement with Alfresco?

Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities.

See all answers

What is your experience regarding pricing and costs for Documentum?

It falls in line with a lot of things that are out there on the market. There is nothing extraordinary in terms of great or bad.

See all answers

What do you like most about OpenText Documentum?

The most valuable feature of Documentum for our content management needs is its ability to segregate access based on department and role.

See all answers

What needs improvement with OpenText Documentum?

The price is quite high as the licensing prices are significant.

See all answers

Comparisons

Hyland OnBase vs Alfresco

Compared 18% of the time

SharePoint vs Alfresco

Compared 16% of the time

OpenText Extended ECM vs Alfresco

Compared 9% of the time

IBM FileNet vs Alfresco

Compared 8% of the time

Nuxeo vs Alfresco

Compared 6% of the time

More Alfresco Competitors

SharePoint vs OpenText Documentum

Compared 21% of the time

OpenText Extended ECM vs OpenText Documentum

Compared 20% of the time

IBM FileNet vs OpenText Documentum

Compared 14% of the time

Hyland OnBase vs OpenText Documentum

Compared 9% of the time

OpenText Content Manager vs OpenText Documentum

Compared 4% of the time

Product Reports

Buyer's Guide

Alfresco

December 2024

Download Alfresco product report

Buyer's Guide

OpenText Documentum

December 2024

Download OpenText Documentum product report

Also Known As

No data available

Dell EMC Documentum, Documentum , Documentum xCelerated Composition Platform

Learn More

Hyland

OpenText

Overview

The Alfresco Digital Business Platform offers open, secure content services to let you unlock the value from your most important business information. Give users access to their content wherever and however they work with Alfresco’s open, flexible, and highly scalable cloud-native content services platform. Easily integrate and connect with everyday business applications. Find, view, collaborate on, govern, and securely share digital content—and get information to the right person at the right time.

OpenText Documentum organizes, preserves and makes information
accessible, while ensuring it adheres to all privacy and security
protocols. Documentum manages content across file stores and integrates
with enterprise applications, including SAP, Salesforce and Microsoft,
to help organizations conquer information management challenges.

Documentum provides integrated support for the entire lifecycle of a
wide range of content; beyond typical office documents to include CAD files, design
templates, rich media, audio, video, instant messaging threads, blog
posts, images and more.

Sample Customers

Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.

Agility; Bibliotheca Alexandrina; Capitec Bank; Department of Social Development, Republic of South Africa; County of Los Angeles, Department of Human Resources; Fresenius Kabi; Heathrow Airport; Lahey Health; Linde PLC; Milestone Pharma Co. Ltd; National Bank for Agriculture and Rural Development; Open Grid Europe GmbH; REPCO NEX Industrial Solutions; Springer Nature; Syngene International; Tata Power DDL; University of Texas Austin

Buyer's Guide

Alfresco vs. OpenText Documentum

December 2024

Free Report: Alfresco vs. OpenText Documentum

Find out what your peers are saying about Alfresco vs. OpenText Documentum and other solutions. Updated: December 2024.

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