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PeerSpot user
Systems Architect with 1,001-5,000 employees
Real User
Enables us to filter information on different organizational groupings. Acts as a support for different development areas.

What is most valuable?

When we compared it to other wiki engines, we found the space concept and the hierarchical page.

  • Space concept: The space concept was of interest to us since we have the need to filter information by means of authorization on different organizational groupings. For example, when working with loans, we can give access only to those working with loans.
  • Hierarchical page: On another axis, there are documentation spaces. This could be a space for Java developers, for example. In this space, only those people working with framework are allowed to make updates. There is also another Java developer space where you “only” need to be a Java programmer to have authorization to update.

How has it helped my organization?

We use this tool in the following ways:

  • Internally: In IT development, it acts as a support for different development areas with the documentation of tools, manuals, internal handbooks, and best practices.
  • Externally: In business areas, it acts a place for the documentation of systems and FAQs.

We also exploit the SOAP API to make automated updates of specific wiki pages, such as z/OS. This is automated by means of a scheduler that triggers when some interesting event has occurred. I can also be trigged by Windows, which is a manual invocation.

The improvement is that this type of information is now found in one place instead of being found “here and there”.

What needs improvement?

I don't see the need for any large improvements. There are a number of minor improvements that are documented by Atlassian and also some problems waiting to be solved. For us, there are no items that we are sleepless waiting for.

For how long have I used the solution?

We have been using Confluence since early 2007.

Buyer's Guide
Atlassian Confluence
February 2025
Learn what your peers think about Atlassian Confluence. Get advice and tips from experienced pros sharing their opinions. Updated: February 2025.
832,138 professionals have used our research since 2012.

What do I think about the stability of the solution?

There are no stability issues to my knowledge.

What do I think about the scalability of the solution?

There are no scalability issues to my knowledge. As of now, we run one instance in production and another instance in a test environment.

How are customer service and support?

We had some issues regarding release upgrades, but they were sorted out as fast as could be expected.

Which solution did I use previously and why did I switch?

We used an intranet based on another product before this solution, and we still use it. However, we never had a wiki engine before Confluence.

How was the initial setup?

The initial installation was on UNIX with Oracle for data storage. I did not have any personal involvement with that installation. As a user, I can say that it worked OK.

As of now, we run it on Linux under Apache Tomcat and with Oracle. The move, which was done at the same time as a release upgrade, did not introduce any problems.

My personal installation experience was a private workstation test installation. It was done without any problems.

Which other solutions did I evaluate?

We looked at some other wiki engines like MediaWiki. However, the Confluence concept of spaces and hierarchy was the main reason why we chose it.

What other advice do I have?

The product is easy to install and set up. It is also easy to work with as a user, an editor, or as a reader.

Some thought should go into the allocation of spaces and the usage. There are different “types” of spaces, such as documentation team. There is also the possibility to define our own types, which we haven't exploited yet.

In summary, define your use and read the documentation to see what needs to be defined in order to meet your demands.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
it_user229629 - PeerSpot reviewer
Business Development at a financial services firm with 1,001-5,000 employees
Vendor
Third party add-ons add more capabilities for power users.

Valuable Features:

Confluence is very easy to use and a range of third party add-ons to add more capabilities for power users. Highly recommended to any organization as a way of breaking down silos and sharing information more effectively across teams and departments. I often call it "Wikipedia blended with Facebook for the organization".

Improvements to My Organization:

Prior to my organization adopting Confluence, email was everything. Internal knowledge sharing was always an email, which would get lost in everyone's inbox, along with all the "Reply All" comments. Now, any information worth sharing is posted to Confluence, with threaded comments making future research and referencing far more effective.

Room for Improvement:

I've always found search to be buggy. Sometimes, searching for a keyword or phrase will result in no matches, despite me later finding a posting with that exact word or phrase.

Also, organizing content via folders could be improved. Nested folders only goes two levels deep, while more nesting levels would be helpful. Resorting to using tags for posts is more difficult, as too many tags were getting created by our teams and it became a nightmare.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Buyer's Guide
Atlassian Confluence
February 2025
Learn what your peers think about Atlassian Confluence. Get advice and tips from experienced pros sharing their opinions. Updated: February 2025.
832,138 professionals have used our research since 2012.
Business developer at Bat.IT
Real User
Great tool for document management
Pros and Cons
  • "The best feature is document management."
  • "An area for improvement would be the intuitiveness of using the features, especially if you want to customize."

What is our primary use case?

My primary use case is for processes in project documentation.

What is most valuable?

The best feature is document management.

What needs improvement?

An area for improvement would be the intuitiveness of using the features, especially if you want to customize. In the next release, I would like to see an instant messaging feature for document collaboration.

For how long have I used the solution?

I've been using this solution for eight years.

What do I think about the stability of the solution?

The stability has improved and is now good.

What do I think about the scalability of the solution?

This solution is very scalable.

How was the initial setup?

The initial setup is straightforward, though the time it takes depends on the size of the project.

What's my experience with pricing, setup cost, and licensing?

Atlassian is trying to push the license for their online version, but our customers are not ready for that yet. Its licensing is also quite highly-priced.

What other advice do I have?

I would give this solution a rating of eight out of ten.

Which deployment model are you using for this solution?

On-premises
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
it_user736944 - PeerSpot reviewer
Project Delivery Lead at a tech company with 51-200 employees
Real User
Took us a big step forward by adding project and support documentation into one central holistic repository

What is most valuable?

The flexibility, well-rounded features, and capabilities to support the different needs of the organization.

How has it helped my organization?

JIRA has allowed my organization to aggregate our entire portfolio into one system and to eliminate five other disparate solutions.

The addition of Confluence allowed us to take the aggregation a big step forward by adding project and support documentation into one central holistic repository.

What needs improvement?

There are certain features, like AD FS and workflows, that don't appear to be mature enough for Enterprise use.

For how long have I used the solution?

JIRA and Confluence (latest): Two years.

What do I think about the stability of the solution?

We started on cloud and moved to server. This caused some big errors with database issues and macros not working due to leftover items from the cloud. I recommend the server version overall. It is more fully-featured and scalable.

What do I think about the scalability of the solution?

We ostensibly moved from cloud to server, because of functionality not being available on cloud, but also because there are storage limits that don't support enterprise level usage on the cloud.

How are customer service and technical support?

Atlassian technical support is responsive in terms of communication, but is slow to address issues. You often have to constantly advocate for your needs to get them addressed or triaged.

Which solution did I use previously and why did I switch?

Our organization had many different solutions for PPM. We switched to Atlassian to consolidate our PPM as well as to support the introduction of Agile into the organization.

How was the initial setup?

You should initially use consulting to make good decisions about architecting this product. Also, designating at least two SMEs to be dedicated to the setup and enhancements is key.

What other advice do I have?

Make sure to have passion for solving problems. Atlassian has solutions, you just need to figure out which ones to apply. Also, try to keep your admin group small, don't open it up to more than a few people. Finally, start with a pilot and get it working before rolling it out to everyone.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
it_user607749 - PeerSpot reviewer
it_user607749Manager, Live Production at a computer software company with 1,001-5,000 employees
Real User

!!!

it_user735225 - PeerSpot reviewer
Senior Enterprise Analyst Developer at a government with 10,001+ employees
Real User
Centralisation and searchability of documents even on a smartphone, are advantages

What is most valuable?

Availability of documents hosted in confluence very easily. You only need a browser, so even on a smartphone it is available.

How has it helped my organization?

Centralisation of knowledge, easily searchable.

What needs improvement?

Being robust when dealing with complex pages, eating too much CPU, badly designed plugins.

For how long have I used the solution?

Nine years.

What do I think about the stability of the solution?

Yes, if users upload/convert from complex Office documents or upload too many attachments.

What do I think about the scalability of the solution?

Not yet.

How are customer service and technical support?

It depends on the issue and the support agent handling the case. Sometimes it is super good, sometimes super lame.

Which solution did I use previously and why did I switch?

No previous wiki solution.

How was the initial setup?

Initial setup is easy‎. The Atlassian documentation is good. Just make sure to read the requirements description.

What's my experience with pricing, setup cost, and licensing?

No advice, pricing is publicly available.

What other advice do I have?

  • Do not install too many plugins, and choose them well, since some are heavy or broken.
  • Do not allow attachment uploads that are too big.
  • Install JavaMelody for easier monitoring‎.
  • PostgreSQL is a good DB choice for all Atlassian products.
  • Use fast HDD disk for faster search results.
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
PeerSpot user
VMware Administrator at a financial services firm with 501-1,000 employees
Vendor
Provides file collaboration, editing, and approval. All of the departments need improvement.

What is most valuable?

  • Provides wiki features such as file collaboration.
  • Allows us to get feedback from user to approve or edit the documents we create and use daily.
  • Allows employees to share relevant information within internal Confluence spaces.
  • Allows developers to organize their specifications and record their design decisions.

How has it helped my organization?

We can share solutions for various problems between people who work in the company. The next logical step is to use Confluence to manage support documentation. Documentation is a focus of our company for development.

What needs improvement?

All of the departments need improvement.

For how long have I used the solution?

I’ve been using this tool for two years.

What do I think about the stability of the solution?

We have not had any stability issues.

What do I think about the scalability of the solution?

We have not had any scalability issues.

How are customer service and technical support?

Technical support is good.

Which solution did I use previously and why did I switch?

We were using Microsoft SharePoint. We switched because it didn't have wiki features.

How was the initial setup?

The setup was easy.

Which other solutions did I evaluate?

We looked at SharePoint.

What other advice do I have?

Be active in the development of the knowledge management features in your company.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Head of Atlassian product line at a consultancy with 51-200 employees
User
The service desk is very friendly and tech support quickly resolves all our problems

How has it helped my organization?

Confluence works as a trunk for our documentations and instructions, and a help centre for our telephone contact centre.

For how long have I used the solution?

One and a half years.

What was my experience with deployment of the solution?

No, Atlassian's documentation is very good.

What do I think about the stability of the solution?

No, the product works stably.

What do I think about the scalability of the solution?

No, the product has scalability up to 2000 users.

How are customer service and technical support?

Customer Service:

Atlassian's service desk is very friendly.

Technical Support:

They quickly resolve all of our problems.

Which solution did I use previously and why did I switch?

We used IBM Connections. It is a very interesting solution, but Confluence is more flexible (maybe because it has many add-ons in its ecosystem).

How was the initial setup?

Some of our installation work was "from the box", when the business requirement was standard. If the business requirement wasn't standard, we customized Confluence and added add-ons to it.

What about the implementation team?

Atlassian has powerful documentation, and even a weak sysadmin could implement Confluence.

What's my experience with pricing, setup cost, and licensing?

Pricing and licensing is friendly, but every year the price increases 5-10%.

Disclosure: My company has a business relationship with this vendor other than being a customer: Our company is a Gold Solution Partner.
PeerSpot user
it_user607749 - PeerSpot reviewer
it_user607749Manager, Live Production at a computer software company with 1,001-5,000 employees
Real User

!!!

PeerSpot user
Data Scientist at a tech vendor with 51-200 employees
Real User
Makes integration with other softwares or plugins easier

What is most valuable?

Makes integration with other softwares or plugins easier.

What needs improvement?

User interface (UI) could be improved.

For how long have I used the solution?

Began using it in the last year.

What was my experience with deployment of the solution?

No, we did not face issues with deployment.

What do I think about the stability of the solution?

No, we did not face issues with stability.

What do I think about the scalability of the solution?

No, we did not encounter any issues with scalability.

How are customer service and technical support?

Customer Service:

Their customer service is good.

Technical Support:

A nine out of 10.

Which solution did I use previously and why did I switch?

We were looking for comprehensive solution, so we tried Confluence.

What about the implementation team?

We implemented the solution in-house. It was implemented with limited expertise.

Which other solutions did I evaluate?

No. We did not evaluate other options.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user