Apollo.io vs monday.com comparison

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Apollo.io

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Executive SummaryUpdated on Jan 2, 2025

Monday.com and Apollo.io compete in the productivity software category. Apollo.io seems to have the upper hand due to its comprehensive feature set aimed at enhancing sales processes.

Features: Monday.com offers flexible project management with task automation, customizable workflows, and team collaboration tools. Apollo.io provides advanced sales engagement tools like email tracking, lead scoring, and sales productivity optimization.

Room for Improvement: Monday.com could enhance its features by adding more in-depth analytics and further integrating with third-party applications. It also lacks advanced capabilities for sales-specific tasks. Apollo.io might improve by adding more project management features, increasing customization options, and offering better tools for general collaboration outside of sales-centric activities.

Ease of Deployment and Customer Service: Monday.com provides an easy deployment process with excellent customer support and learning resources that focus on team collaboration. Apollo.io also has a straightforward deployment process, with rapid integration and dedicated support, emphasizing sales optimization advice.

Pricing and ROI: Monday.com offers competitive pricing suitable for larger teams, with a predictable pricing structure contributing to a strong ROI from its collaboration tools. Apollo.io has higher initial costs, justified by improved ROI through enhanced sales efficiency. Its investment leans towards advanced technological capabilities.

To learn more, read our detailed Apollo.io vs. monday.com Report (Updated: July 2025).

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Apollo.io vs. monday.com

July 2025

Helped 861,524 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Apollo.io

Ranking in Opportunity Management

4th

Average Rating

8.6

Reviews Sentiment

8.2

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Opportunity Management

2nd

Average Rating

9.4

Reviews Sentiment

7.4

Number of Reviews

227

Ranking in other categories

CRM (4th), Project Portfolio Management (6th), Project Management Software (3rd), Marketing Management (5th)

Mindshare comparison

As of July 2025, in the Opportunity Management category, the mindshare of Apollo.io is 17.9%, up from 11.1% compared to the previous year. The mindshare of monday.com is 7.4%, down from 16.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Opportunity Management

Featured Reviews

Vaibhav Patil

Digital Marketer at DigiLiterate

It makes finding your target audience easy, has a verified contact details feature, and its customer support is helpful and always available

My company used Seamless AI and Hunter.io, but I found Apollo.io more affordable based on the number of leads it gives versus what other products provide. Apollo.io has around one hundred fifty industries you can target, so it has a more extensive lead database than other products. The tool also has a more user-friendly interface and is easy to use versus other tools. You first need to learn how to use Apollo.io, which becomes pretty easy. Other advantages of Apollo.io over other products include more filters you can use to find your target audience. It also shows you verified emails and has mass email and cold call features which you can't find in other tools.

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Alan Chiou

PM at Galaxy Software Services

User-friendly interface simplifies project management but it requires stable connectivity

We primarily use monday.com for project management within our department, which includes sales, operations, and engineering monday.com makes it very easy to input any information. The style and format are user-friendly, making it practical for our needs despite some network issues. The need for…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The product's most valuable feature is its ease of use, especially for beginners."

"It is a scalable solution."

"What I like most about Apollo.io is it lets you find your target audience. The tool also helps you find verified contact details, apart from allowing you to send bulk emails to people you're looking to contact."

"I like the tool's UI. Its user experience is clear."

"The most valuable feature of the solution is the intent data it provides our company. I find it really interesting how Apollo.io can detect the intent of companies looking for your company's solution."

"Apollo is very user-friendly."

"The most valuable aspects of the solution include the charts which are very useful for the reports."

"Having visibility of all projects and every team member's workload has been invaluable."

"Has very good collaborative functions."

"I am able to keep much better track of all current projects and each aspect of individual projects, which has helped to make team meetings a breeze."

"The global search is the solution's most valuable aspect."

"Automation is by far the most valuable tool ever."

"Automation is definitely my favorite feature as it makes our lives so much easier."

"The way everyone can work together is fantastic."

More monday.com pros

Cons

"The solution's initial setup process could be better."

"They should provide a larger number of free emails."

"The solution sends callouts when not in maintenance mode, which is a headache for the people involved."

"Apollo.io still needs to work on the CRM part because it has started building some CRM infrastructure for companies to use and track their sales activities."

"Sometimes we get the wrong information on Apollo. They should improve the emails because we are connecting all the emails and logging on to Apollo.io."

"What's missing in Apollo.io is a proper CRM and pipeline management system. The tool is excellent at finding contact information, but it has room for improvement in sending emails and tracking the sales pipeline."

"Once timers are cleared, there is no way to recover this data."

"If there was an option to print out a report per client that we have time-tracked, it would be really useful."

"The dependencies and Gantt chart could be better."

"Adding more features would be ideal since there are limitations as far as scalability."

"I would love to see better integration with Google Suite."

"The service could improve in its ability to automatically update."

"We need the product to keep adding automation - specifically more subitem automation."

"Service being down happens to often. They need to create a desktop version that stores the info locally so that when their servers are down, I can keep working and accessing my data. Then it could be uploaded when their servers are online."

More monday.com cons

Pricing and Cost Advice

"The solution's price is reasonable."

"With my idea about the pricing aspect of Apollo.io, I feel that the solution's pricing model is super good and a steal for what the product offers."

"Paid versions are likely to provide more accurate information and offer more convenience to users."

"Apollo.io is more affordable than its competitors. I'm on an unlimited plan that costs $19 monthly. Nowadays, Apollo.io has a $99 plan that gives you ten thousand emails monthly. Other products would cost $2,000+ annually."

"I am using the tool's free version."

"The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."

"The licensing cost is not that high for monday.com. However, if you need an implementer, the cost is high because there aren't so many monday.com professionals."

"It's quite expensive when it goes to the enterprise license. Other tools like Jira cost 5 a month, and then their enterprise license is 38 a month, which is quite expensive for what we can do. It's £500 for a tool on a large enterprise. I'd have hoped that enterprise costs go down, not up. The pro license is £14, and then everything else is much more expensive, which is another barrier for us to adopt because other comparable tools are much more affordable when you have such a high multiplier as well."

"The price is reasonable for the number of users we have."

"The pricing of monday.com was a little bit high for us, especially here in South Africa, compared to Basecamp."

"It was fairly reasonable. For everything we were using it for, it was fairly reasonable."

"monday.com is pretty affordable. It's cheaper than Asana. There are four tiers, including a free version. The free version is fine if you don't have any complex projects. One of the most advanced plans is around $16 per month per user."

More monday.com pricing and cost advice

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861,524 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

17%

Financial Services Firm

15%

Comms Service Provider

Outsourcing Company

Educational Organization

33%

Computer Software Company

Financial Services Firm

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Apollo.io?

The product's most valuable feature is its ease of use, especially for beginners.

What is your experience regarding pricing and costs for Apollo.io?

We are using the free version of the solution.

What needs improvement with Apollo.io?

Sometimes we get the wrong information on Apollo. They should improve the emails because we are connecting all the emails and logging on to Apollo.io.

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What do you like most about monday.com?

The product's initial setup phase was straightforward.

What needs improvement with monday.com?

If monday.com was cheaper, that would be better because it's quite expensive.

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Compared 22% of the time

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Compared 7% of the time

SAP CRM vs monday.com

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Broadcom Clarity vs monday.com

Compared 3% of the time

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Product Reports

Download Apollo.io product report

Opportunity Management

June 2025

Download monday.com product report

June 2025

Overview

The sales intelligence and engagement platform to crush your sales numbers every quarter. Use our data of over 220 million contacts and 30 million companies to find and engage your future customers at the right time with the right message in our all-in-one platform.

Apollo.io

Monday.com is a dynamic platform offering streamlined automation, customizable interfaces, and seamless integrations ideal for efficient project management.

Monday.com facilitates seamless management through its user-friendly dashboards, ensuring effective collaboration. Its integration with platforms like Slack and Google Drive enhances productivity while offering task assignment, time tracking, and status updates. The customizable templates and color-coded statuses provide clarity and transparency, making it adaptable for technical and non-technical teams.

What are the key features of Monday.com?

Streamlined Automation: Optimize workflows with automated processes.
Intuitive Dashboards: Track progress and performance at a glance.
Customizable Boards: Tailor board layouts to suit team needs.
Real-time Collaboration: Enhance team interaction with collaborative tools.
Integration Capabilities: Connect with Slack, Google Drive, and more for cohesive productivity.

What benefits should users consider?

Improved Efficiency: Automation and integration promote smoother operations.
Enhanced Communication: Tools for direct communication reduce reliance on email.
Transparent Reporting: Comprehensive visibility into project progress and task status.
Adaptability: Suitable for different team structures and sizes.

In project management, Monday.com is widely employed to track tasks, manage timelines, and organize workflows. Its tools enhance collaboration across remote teams, streamline communication, and support sales and onboarding processes. Teams use it to organize information, assign roles, and reduce email dependence through its customizable interface and robust integrations.

Sample Customers

Information Not Available

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber