Apollo.io vs monday.com comparison

Apollo.io and monday.com are both solutions in the Opportunity Management category. Apollo.io is ranked #2 with an average rating of 8.1, while monday.com is ranked #4 with an average rating of 8.1. Apollo.io holds a 9.4% mindshare in OM, compared to monday.com’s 4.4% mindshare. Additionally, 81% of Apollo.io users are willing to recommend the solution, compared to 98% of monday.com users who would recommend it.

Apollo.io

Read 13 Apollo.io reviews

1,054 Views
1,043 Comparison Views

81% willing to recommend

monday.com

Read 232 monday.com reviews

6,245 Views
500 Comparison Views

98% willing to recommend

Apollo.io

monday.com

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 11, 2026

monday.com and Apollo.io both operate in unique niches with distinct primary functions. While monday.com excels in project management, Apollo.io's strength is in sales intelligence and lead management. monday.com offers more comprehensive organizational tools and application integrations, but Apollo.io provides an extensive contact database with advanced filtering that supports CRM functions.

Features: monday.com provides tools for streamlining reporting, tracking workload, and task automation. It integrates seamlessly with Slack, Google Drive, and Dropbox, enhancing adaptability across various environments. Apollo.io offers a vast contact database with advanced filters that aid in lead generation and CRM activities, proving especially useful for sales intelligence tasks.

Room for Improvement: monday.com could benefit from improved board customization and more powerful integration options with HubSpot and other tools. Enhancements in automation and workload management are also desired. Meanwhile, Apollo.io users call for enhancements in data accuracy and the user interface, particularly outside the US market. They also wish to see better CRM functionality and email data precision.

Ease of Deployment and Customer Service: Both monday.com and Apollo.io are commonly deployed on public and private clouds, with monday.com offering additional hybrid and on-premises options. monday.com's customer service is generally responsive, though there is a demand for faster and more tailored support. Apollo.io's service also responds quickly but could improve its personalized assistance to cater to specific user challenges.

Pricing and ROI: Although some users find monday.com's enterprise-level pricing high, many report improved productivity and efficiency justifying their investment. Its diverse subscription tiers serve various needs. Conversely, Apollo.io's pricing is seen as competitive, providing value in contact data and sales intelligence. Users appreciate the solution's ROI, driven by enhanced lead management capabilities.

To learn more, read our detailed Apollo.io vs. monday.com Report (Updated: March 2026).

Buyer's Guide

Apollo.io vs. monday.com

March 2026

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Helped 883,712 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

5.8

Users find Apollo.io cost-effective and efficient, offering strong returns with accurate data, despite manual lead generation and credit changes.

Sentiment score

6.8

Users find monday.com invaluable for boosting productivity and efficiency despite challenges in quantifying exact ROI.

Comparing the price of Apollo.io to ZoomInfo, Apollo.io provides better value while maintaining data accuracy and consistently generating leads from its database of over 270 million contacts.

Shadrach Godwish Chukwu

Virtual Assistant / Technical Support at Digital Witch Support Community

I would say still with the new pricing, Apollo.io is the cheapest and it gives us a positive ROI.

Zaharan M

Assistant Manager - Lead Generation at Roar Global

Many campaigns that we have run and are running deliver significant ROI thanks to the quality of the data and the options to build out very tight audiences using a wide variety of targeting filters.

Tom Simpson

Founder & Group CEO at We Are Team Rocket

For more quotes and insights, download the Apollo.io report

Being able to auto-create, auto-close, and many other automated functions makes it easier to follow processes and make fewer mistakes.

Mirii Nyambura

Project Engineer at Unilever

We have about 14% of time savings on average on a given project and about 17 to 18% in cost savings as well.

Shreyans Parekh

Vice President, Finance and Operations at Fruitist

Some of the advantages or returns on investment we've seen since we started using monday.com include the time savings from automating tedious tasks, making team catch-ups quicker.

Christine Wanjiru

Sr. Project Manager at GlaxoSmithKline

For more quotes and insights, download the monday.com report

Customer Service

Sentiment score

4.2

Apollo.io's customer service is generally well-rated, but some users report slow responses and dissatisfaction with support efficiency.

Sentiment score

7.4

monday.com offers responsive, proactive support with effective communication, despite occasional delays, enhancing user experience with helpful resources.

While the support was adequate, it could be more efficient as the response time was somewhat slow.

Shadrach Godwish Chukwu

Virtual Assistant / Technical Support at Digital Witch Support Community

We had issues with Apollo.io's technical support because they repeatedly provided the same responses even when our issues were different.

Mahmood Nazeer

Assistant Manager Process Improvement and Data at We Are Team Rocket Employees, Location, Careers

For more quotes and insights, download the Apollo.io report

I would rate their customer service a ten.

FabioPereira1

Head of Financial Team at resolutte

The customer support is very proactive, responsive, and easy to reach.

Christine Wanjiru

Sr. Project Manager at GlaxoSmithKline

monday.com is very cost-effective and it has great customer support.

Mirii Nyambura

Project Engineer at Unilever

For more quotes and insights, download the monday.com report

Scalability Issues

Sentiment score

4.9

Apollo.io offers flexible scaling and automation, ideal for small teams, with mixed suitability for larger companies.

Sentiment score

7.9

Monday.com offers scalable solutions for diverse company sizes, adaptable for remote teams, with room for data handling improvements.

They have automation capabilities for cadences and AI functionalities.

Amran Safari Damiri

Consultant at a tech services company with 1,001-5,000 employees

Apollo.io is not very scalable if your company has a bigger budget - you need to simply move on from Apollo.io.

Mahmood Nazeer

Assistant Manager Process Improvement and Data at We Are Team Rocket Employees, Location, Careers

Apollo.io's scalability is very good.

Tom Simpson

Founder & Group CEO at We Are Team Rocket

For more quotes and insights, download the Apollo.io report

Within about four to five months of rolling this out across teams, we got usage rates up to anywhere between 70 to 85% of members within each of the teams that we rolled out using monday.com on a daily basis or a few times a week.

Shreyans Parekh

Vice President, Finance and Operations at Fruitist

monday.com is very scalable because we can work with multiple projects at a time from different departments, and it can handle all of that.

Mirii Nyambura

Project Engineer at Unilever

For more quotes and insights, download the monday.com report

Stability Issues

Sentiment score

5.5

Apollo.io is generally stable but has issues with delays, outdated displays, and a slow user interface.

Sentiment score

7.9

Monday.com is praised for its stability and reliability, with minimal downtime and high user satisfaction across platforms.

The app is very heavy and takes time to load, with frequent stuttering and freezing issues.

Mahmood Nazeer

Assistant Manager Process Improvement and Data at We Are Team Rocket Employees, Location, Careers

For more quotes and insights, download the Apollo.io report

We got on the phone with our rep and the IT support team and we were able to get our issues resolved within an hour.

Shreyans Parekh

Vice President, Finance and Operations at Fruitist

monday.com is very stable.

Mirii Nyambura

Project Engineer at Unilever

For more quotes and insights, download the monday.com report

Room For Improvement

Apollo.io should improve setup, data accuracy, performance, and support while enhancing features for better user experience and satisfaction.

Monday.com users seek enhanced integrations, improved automation, and better project management features, while requesting faster performance and intuitive interface.

When it comes to performance, it's a very heavy app now. It takes time to load, stutters, and gets stuck frequently.

Mahmood Nazeer

Assistant Manager Process Improvement and Data at We Are Team Rocket Employees, Location, Careers

I want to ensure that the information I'm getting is something I can verify because I receive questions from prospects or clients asking where I got their number.

Amran Safari Damiri

Consultant at a tech services company with 1,001-5,000 employees

The data accuracy needs improvement, especially compared to tools such as ZoomInfo, though Apollo.io is more cost-effective.

Shadrach Godwish Chukwu

Virtual Assistant / Technical Support at Digital Witch Support Community

For more quotes and insights, download the Apollo.io report

The need for a stable connection is critical as there are network issues that slow our processes down.

Alan Chiou

PM at Galaxy Software Services

I would like to have the ability to create more than two levels of subtasks in monday.com.

PAULINE Wanjiku

Project manager at WITS

The integration with Google Sheets is also not working very well.

Christine Wanjiru

Sr. Project Manager at GlaxoSmithKline

For more quotes and insights, download the monday.com report

Setup Cost

Apollo.io offers competitive pricing with plans from $19, appealing free options, and a vast 270 million contact database.

Enterprise users find monday.com pricing fair for its features, despite varied opinions on cost-effectiveness compared to competitors.

The setup process involves minimal costs and is more affordable compared to other tools such as ZoomInfo.

Shadrach Godwish Chukwu

Virtual Assistant / Technical Support at Digital Witch Support Community

For more quotes and insights, download the Apollo.io report

It is quite expensive.

FabioPereira1

Head of Financial Team at resolutte

The pricing is cost-effective, especially for my organization, helping us manage a lot of projects efficiently.

Christine Wanjiru

Sr. Project Manager at GlaxoSmithKline

For more quotes and insights, download the monday.com report

Valuable Features

Apollo.io enhances lead generation with precise filters, CRM integration, and a resourceful free plan, boosting user satisfaction.

monday.com features automation, customization, and tracking, enhancing task management, project visualization, and team collaboration with integrations.

I can select as many tools as I want, add APIs, link external tools, and add AI.

Mahmood Nazeer

Assistant Manager Process Improvement and Data at We Are Team Rocket Employees, Location, Careers

Previously in my line of work with Google Cloud, it was important for me to know what solutions companies were currently using, whether they already had Google Cloud solutions or were using competitors.

Amran Safari Damiri

Consultant at a tech services company with 1,001-5,000 employees

The fact that it combines both database and outreach tools in one place is valuable.

Shadrach Godwish Chukwu

Virtual Assistant / Technical Support at Digital Witch Support Community

For more quotes and insights, download the Apollo.io report

monday.com saves time and gets everyone on the same page within my team.

FabioPereira1

Head of Financial Team at resolutte

monday.com has positively impacted my organization because automation helps us automate a lot of time-consuming and tedious tasks, and we've been able to save about 80% of our time.

Christine Wanjiru

Sr. Project Manager at GlaxoSmithKline

Through automation of tasks which were previously time-consuming and tedious, we've been able to save a lot of time and cost.

Mirii Nyambura

Project Engineer at Unilever

For more quotes and insights, download the monday.com report

Categories and Ranking

Apollo.io

Ranking in Opportunity Management

2nd

Average Rating

8.2

Reviews Sentiment

6.7

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Opportunity Management

4th

Average Rating

9.4

Reviews Sentiment

7.3

Number of Reviews

232

Ranking in other categories

CRM (5th), Project Portfolio Management (3rd), Project Management Software (2nd), Marketing Management (4th)

Mindshare comparison

As of March 2026, in the Opportunity Management category, the mindshare of Apollo.io is 9.4%, down from 16.5% compared to the previous year. The mindshare of monday.com is 4.4%, down from 10.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Opportunity Management Mindshare Distribution
Product	Mindshare (%)
Apollo.io	9.4%
monday.com	4.4%
Other	86.2%

Opportunity Management

Featured Reviews

Shadrach Godwish Chukwu

Virtual Assistant / Technical Support at Digital Witch Support Community

Efficiency improves with automation, but data accuracy needs enhancement

What I appreciate about Apollo.io most is its Chrome extension which is very user-friendly, and it has excellent sequencing capabilities that make it easier to stay consistent with outreach. The fact that it combines both database and outreach tools in one place is valuable. I utilize Apollo.io's lead scoring feature extensively. The experience with Apollo.io's CRM integration capabilities for managing pipelines is excellent. The ability to integrate with HubSpot, which I frequently use as my CRM, is outstanding. It also works seamlessly with Gmail and automation tools such as make.com or Zapier. As an SDR using Apollo.io, there is no need to copy-paste leads as everything can be automated and integrated. When leads are extracted, they automatically transfer to the CRM. This saves considerable time, and activities such as emails, calls, meetings can be automated in the CRM.

Read full review

Shreyans Parekh

Vice President, Finance and Operations at Fruitist

Centralized workflows have boosted cross-team collaboration and made complex projects manageable

monday.com can continue to improve their AI capabilities. When comparing monday.com to several alternatives when I was evaluating a project and project management, product road mapping, and workflow management platform for us, I looked at competitors such as Asana, ClickUp, SmartSheet, Airtable, and Notion. In my opinion, competitors such as Airtable and SmartSheet, especially followed by Asana and ClickUp, have worked on their AI and generative AI roadmap to combine database functionality with a very user-friendly interface for knowledge management and project tracking, essentially combining both worlds. Their AI is more sophisticated than what monday.com has released thus far. They provide a cleaner task-focused workflow management platform and I think that monday.com can still improve on this core piece of their technology. I think monday.com could also seek to be more process-oriented and intuitive. Other alternatives such as Asana and SmartSheet offer that approach. There is a steeper learning curve to learn monday.com in my opinion compared to Airtable, Asana, and others because I have also used those tools and platforms at other organizations. There is a bit of a learning curve with new users on monday.com because it is not as streamlined as I have experienced with competitors such as SmartSheet or Airtable. The capability sets are great, however, you may need to be hand-held via a monday.com rep when you get started within your organization or view the library of tutorials that monday.com has available. You can also view them on YouTube and that will help you get started on monday.com.

Read full review

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Top Industries

By visitors reading reviews

Marketing Services Firm

16%

Outsourcing Company

11%

University

Financial Services Firm

Manufacturing Company

Government

Financial Services Firm

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Large Enterprise	3

By reviewers
Company Size	Count
Small Business	180
Midsize Enterprise	26
Large Enterprise	30

Questions from the Community

What do you like most about Apollo.io?

The product's most valuable feature is its ease of use, especially for beginners.

See all answers

What is your experience regarding pricing and costs for Apollo.io?

We don't integrate our CRMs. We use HubSpot.

See all answers

What needs improvement with Apollo.io?

When it comes to USA contacts, it can be challenging. Some Apollo.io numbers are incorrect, especially when cold calling. The numbers often go unanswered, and when someone does answer, it's frequen...

See all answers

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

See all answers

What needs improvement with monday.com?

The user experience of monday.com can be better, but this is true for any platform. It could be more user-friendly. From my perspective, it's how you handle the fields, but I'm not the one that's u...

See all answers

What is your primary use case for monday.com?

Since January 2025, I have been working as a CEO, so I'm not doing a lot of hands-on tasks anymore, but I'm using lots of Google tools and monday.com, mainly. The Google tools I'm using include Goo...

See all answers

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Compared 6% of the time

Asana vs monday.com

Compared 5% of the time

Odoo vs monday.com

Compared 5% of the time

Wrike vs monday.com

Compared 5% of the time

HubSpot CRM vs monday.com

Compared 4% of the time

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Product Reports

Buyer's Guide

Apollo.io

March 2026

Download Apollo.io product report

Buyer's Guide

monday.com

February 2026

Download monday.com product report

Overview

The sales intelligence and engagement platform to crush your sales numbers every quarter. Use our data of over 220 million contacts and 30 million companies to find and engage your future customers at the right time with the right message in our all-in-one platform.

Apollo.io

Monday.com enhances project management with automation, customization, and a user-friendly design, featuring Gantt charts, real-time updates, and extensive tool integrations.

Monday.com offers automation, customization, and user-friendly interfaces to improve project management capabilities. Its features, including Gantt charts, real-time updates, and integrations with tools like Slack and Google Suite, help teams streamline workflows. Users benefit from color coding, task assignments, subitems, and dashboards for a comprehensive project overview. Notifications, file-sharing, and forms increase collaboration, while templates simplify processes. However, it requires enhancements in user experience, speed, and mobile features. Challenges include limited boards, excessive notifications, and integration issues with Google Calendar and QuickBooks. Businesses use Monday.com for CRM tasks, sales tracking, marketing, and creative projects across fields like architecture, biotech, and nonprofits.

What are the key features of Monday.com?

Automation: Automate repetitive tasks to focus on more strategic activities.
Customization: Tailor workflows with adaptable templates and settings.
Integrations: Seamlessly connect with popular tools for enhanced functionality.
Gantt Charts: Visualize project timelines and dependencies with ease.
Real-Time Updates: Receive instant updates to stay informed and agile.

What benefits or ROI should users expect?

Enhanced Efficiency: Streamlined workflows lead to better time management.
Improved Collaboration: Active communication and file-sharing reduce email dependencies.
Adaptability: Customization options cater to diverse project needs.
Comprehensive Overview: Dashboards offer clear insights into project progress.
Resource Management: Efficient scheduling and task allocation optimize resources.

In industries like architecture, biotech, and nonprofit, Monday.com facilitates communication, task tracking, and collaboration for remote teams. It is commonly utilized for CRM, sales tracking, marketing, and creative project management, ensuring workflow organization and client management are streamlined.

monday.com

Sample Customers

Information Not Available

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber

Buyer's Guide

Apollo.io vs. monday.com

March 2026

Free Report: Apollo.io vs. monday.com

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