Asana vs Planview PPM Pro comparison

Asana and Planview are both solutions in the Project Management Software category. Asana is ranked #3 with an average rating of 8.3, while Planview is ranked #16 with an average rating of 7.0. Asana holds a 7.9% mindshare in PMS, compared to Planview’s 3.4% mindshare. Additionally, 88% of Asana users are willing to recommend the solution, compared to 89% of Planview users who would recommend it.

Asana

Read 44 Asana reviews

4,211 Views
2,885 Comparison Views

88% willing to recommend

Planview PPM Pro

Read 34 Planview PPM Pro reviews

1,735 Views
752 Comparison Views

89% willing to recommend

Asana

Planview PPM Pro

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Asana and Planview PPM Pro based on real PeerSpot user reviews.

Find out in this report how the two Project Management Software solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Asana vs. Planview PPM Pro Report (Updated: October 2024).

Buyer's Guide

Asana vs. Planview PPM Pro

October 2024

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Helped 814,763 peers since 2012

Categories and Ranking

Asana

Ranking in Project Management Software

3rd

Average Rating

8.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Planview PPM Pro

Ranking in Project Management Software

16th

Average Rating

7.8

Number of Reviews

Ranking in other categories

Project Portfolio Management (7th)

Mindshare comparison

As of November 2024, in the Project Management Software category, the mindshare of Asana is 7.9%, down from 11.8% compared to the previous year. The mindshare of Planview PPM Pro is 3.4%, up from 2.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Ian Herzing

Resource Manager at a non-tech company with 11-50 employees

May 8, 2022

Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards

Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss. On top of that, their dashboards are incredibly lacking. The way the widgets connect to the projects, they don't pull the data in the way that I really want them to. When I build a dashboard in Asana versus Smartsheet, I can't pull in data via a custom text field in Asana, but in Smartsheet, I can. That's a huge advantage because sometimes, you just want to report on really niche tasks or a launch date in a specific project or a collection of projects, and Smartsheet's dashboard features will let you do that, but Asana won't. So, their dashboards are lacking, and the workflows are pretty below where the market is right now. I would love to see a complete revamp of how they do dashboards right now. Dashboards are really poor. They don't display information well, and they don't look good. They don't pull in data in an advanced search kind of way. They are very simplistic. If you're a traditional project manager and you're PMP certified and you understand project management, you're going to be very frustrated with Asana's dashboards because they do not speak the language of project management. That's because of the way they are set up. So, I would like to see that completely revamped. It's just not an industry standard.

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Prateek Agarwal

Manager at a tech company with 201-500 employees

Apr 10, 2022

Notifications of approaching project deadlines help us plan and also avoid delays

Scenario planning is the most important feature. You can easily align strategic management and the portfolios within your organization. It helps you visualize all your strategic plans and the KPIs. It provides that information on a unified dashboard, in which you can track all your resources and the portfolios. It helps senior stakeholders and executives with clear reporting about project intake and demands, in real time. It also has some built-in, reusable templates and you can modify them according to your requirements. You can also create templates and workflows from scratch, so that you can plan things accordingly. The team collaboration is nice compared to other tools. You just add your team members, provide them access and, according to the user's level, they are able to use the application. For example, when we create a new project, we create work streams, timelines, and the sub-tasks. Then we have to think about how many team members are required—the skills of the developers, testers, QA teams, consultants, and marketing. We add those team members to that project and provide them access to their tasks so that we can track their progress in the real time. That really helps us. We might have 35 to 40 team members in different locations using this product simultaneously. In addition, the task management features are useful when you have timelines for project completion and for progress. It shows you any gaps or timelines that you have breached. Task management is very useful, and that would be true in any project management tool. Another helpful feature, because we define timelines in the grant chart for each project, is the time tracking. It is very crucial for us to complete a project on time and meet the deadlines for our clients. The way PPM Pro tackles these is great. It provides a notification to us when a timeline or a sub-task within it is approaching the deadline. Integration with PPM Pro is fine. It provides APIs and the integration mechanism for third-party tools and applications, like Microsoft Office and Microsoft Project. We have only integrated it with Microsoft Excel because we generally capture the requirements and the timelines offline. Because the solution doesn't work offline, in situations where the internet is not available, or we are on-the-go with a client, we capture the requirements in Excel. The integration means we get the data from Excel into PPM Pro.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is stable and easy to set up."

"It’s a great way to communicate plans and progress across the business and is flexible about how much detail I include and how I present it."

"I love the way it monitors all of the current and past projects, and it sends notifications to keep everything on the track."

"What I like the most about Asana is its API integrations because we use a lot of cluttered toolsets in our company since we need to cater to different clients, for which its integration gives us a lot of flexibility."

"The solution's user interface is very good."

"Asana's most valuable aspect is its ability to consolidate all tasks and projects onto a single board, allowing for seamless navigation through timelines from start to finish. Additionally, it enables the inclusion of key stakeholders and provides a private communication channel for discreet discussions. The organizational component of Asana is particularly beneficial, including its coding features."

"I really enjoy the portfolios in Asana. One of the ways Asana stands out to me is with portfolios. You can have all your different projects, and you can have those assigned to different teams. If you want to customize a grouping of projects, you can use portfolios. For instance, one of the things that we do is we can assign a portfolio to a specific strategic objective we have, and we can put all those projects that are related to that strategic objective in that portfolio. We then know exactly what people are working on to help us achieve our goals. So, I really like portfolios."

"The initial setup was straightforward."

More Asana pros

"Flexibility is the most valuable feature of the solution. We're able to do a lot of integrations with ConnectWise, which is another IT services tool that we use. So, we can integrate with that, and it's pretty flexible. We just went live a couple of weeks ago, but already we're able to bring visibility into our resource utilization and project status with clients."

"The dashboards are one of the most valuable aspects of this solution, although, we've only developed a few that anyone's using. There is more maturity there and, of course, we're a month and a half into this, but getting our executive leadership to see these things is half the battle. I think dashboards are going to be critical."

"The timesheet & staffing management function gives us clarity in terms of how capacity planning has to happen and how much actual effort is going into the programs. The risk and project status information gets captured in the project gives more clarity for stakeholders to understand how the programs are running. We have only explored a portion of the application features so far."

"The status reporting is the most valuable feature as it's easy to use; it's simple for project managers to enter their information, and the reporting features are very flexible."

"PPM Pro is really great at the portfolio level like seeing what projects are in flight versus complete, or maybe not started. The portfolio level view is good for stage-gate management specifically."

"PPM Pro absolutely enables us to create reusable project templates that reflect our project management lifecycle. We had a good customer session on this, where a team utilizes portfolio management and project management of the tool very intensively. We follow all of the templates but having said that, we have so many divisions and we have so many users and project managers utilizing the tools. They have a different bunch of templates. We're not just following one or two templates. We have a number of templates that the teams are using."

"The most valuable feature of this solution is that my team can use one tool that's reliable, scalable, and provides the leadership team visibility to what's going on."

"I've worked at many different companies, and the customer service and the support from Daptiv are unlike anything I've encountered before. They far excel any other company I've worked with. I always say to people that Daptiv is like a sub-department in your company. You don't realize they're a vendor. It feels like you're working with somebody who is part of your own company."

More Planview PPM Pro pros

Cons

"I rate the support from Asana a four out of five."

"Some customizations and functions are still not available, however, so far, they haven't been a deal killer."

"It's hard to integrate Asana into other parts of the company workflow, so integration is an area for improvement."

"The documentation could be enhanced by incorporating more visually informative videos that demonstrate how to accomplish specific tasks. While Asana's community support is valuable for answering questions, finding precise answers often requires sifting through multiple posts. Having concise and explanatory videos would greatly improve the user experience. When searching on platforms like Google, there are many individuals sharing their approaches to using Asana. However, the information provided is often not directly applicable to one's specific needs. Therefore, it would be advantageous to have comprehensive video tutorials that address common user queries. This would provide a more efficient and intuitive way of accessing information, especially when it comes to learning how to navigate and utilize Asana's features effectively."

"The inbox feature can be a little overwhelming if you are working with Asana just from its project boards and only checking it periodically."

"The solution could have a bigger pop-up when someone assigns a task or have a notification similar to Facebook, where you see a number indicating the notifications you receive."

"Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss."

"If you have been using a tool like Jira for many years, it make time some time to get used to the minimalist layout in Asana."

More Asana cons

"Additional Agile capabilities, including integration with the Agile development app, would be welcome features."

"The reporting has some areas for improvement. It is not always as simple as we would like to get the reports we want or the information that we want."

"From a usability standpoint, the part where there are people on the tasks section on a team is a little challenging. Then for some reason, the in-demand reports are embedded in the resource section and to run them is just completely different and separate from the reports entity which is a lot."

"We don't use their existing dashboard functionality. Hopefully, with the new reporting release that is coming out in November, we will be able to evaluate as to how we can leverage that. What I hear, "Everyone has either a Tableau or something else because Planview doesn't provide a dashboard." We should not need to use another tool. Planview has the data, so it should be able to give us what we want. This would also reduce costs since we are paying licenses for those tools too."

"There should be the ability to store historical functions, but this is not just for this tool. It is applicable to many tools. It would be great if we were able to store specific historical data, such as risk management."

"The agile functionality can be improved. The tool was definitely built around the waterfall PMBOK PRINCE2 methodology, and although there are great functions within the tool for agile, it is often compared to dedicated tools like LeanKit or Jira. At the moment, the only integration we would have is to Jira itself, not to another Planview product. I believe that's coming in 2022 at some point."

"I think PPM Pro is going to release a resource self-service admin which is going to duplicate the standard groups. I think that will help us a lot because right now a standard group has their own permission and we don't know what permission is getting out to the users. After the resource self-service admin will be in place, I think we will be in a much better position in terms of the formation profile."

"Reporting and dashboards need improvement. I know they're doing a major revamp of that. We're really looking forward to that because that's something that is really being requested by our customers to give them better visibility, reporting, and dashboards that are easier to understand."

More Planview PPM Pro cons

Pricing and Cost Advice

"The price of the solution is reasonable."

"It has a free version."

"Its price is fair. Its licensing cost is cheaper than Microsoft Project. I would rate it a two out of five in terms of pricing."

"The price of this solution makes it quite accessible, and the plans fit my budget."

"I can describe Asana's pricing as a sweet spot since it is neither very high nor very low, especially regarding the value Asana adds to its products...In our company, we use 50 percent of the features provided by Asana, because of which we only pay 50 percent of Asana's total cost."

"For what it brings to the table, I think Asana is fairly affordable. I would like to see the portfolio feature in our pricing plan, but other than that, it's definitely pretty good."

"The cost is $25 US per unit per month."

"Asana has two different types of structures: company vs workspace. Company is really best if all the users you plan to assign work to are all internal (have the same corporate domain in their user ID email address). Once one person signs up (even for a free account) with a corporate email address, Asana will automatically relate that person to that company, if it already exists. If you plan to use it for external collaboration as well as internal, then creating a workspace is a better approach."

More Asana pricing and cost advice

"A collaboration of all their tools truly gets the biggest bang for the buck."

"Because we have PPM Pro with Project place, we transitioned to the Flex model."

"$6 million has been the return on investment so far, and that was because of work intake. Now that we are scrutinizing the work intake and asking questions like, "Is there an alternative to your $10 million project?" We had one project come in for $10 million, scrutinize it through our gate review process, and wound up with the alternative, which was $3.8 million. So, a $6 million savings."

"Our current license is from 2019 to 2022. So for that three-year subscription, it was $60,000 for the subscription, users, platform, and connections. Then there were some add-ons. Connecting to some of our other systems like HR for that period cost us around $12,000."

"My advice is to pay attention to integration opportunities to reduce your licensing cost with Planview. There are additional costs for consulting services and advanced customer support."

"Pricing was fair and I thought it was comparable to the other ones that we looked at. Other than ServiceNow, it was the most expensive, but we knew we were going to get a lot of value for that, so we went with it. We paid $40,000 for the implementation and for the workshops."

"We have their Flex plan."

"The cost was in line."

More Planview PPM Pro pricing and cost advice

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Top Industries

By visitors reading reviews

Educational Organization

56%

Computer Software Company

Financial Services Firm

Manufacturing Company

Financial Services Firm

13%

Computer Software Company

12%

Manufacturing Company

11%

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Asana?

The solution's user interface is very good.

See all answers

What is your experience regarding pricing and costs for Asana?

The pricing is reasonable. We paid and received equal functionality.

See all answers

What needs improvement with Asana?

The solution could have a bigger pop-up when someone assigns a task or have a notification similar to Facebook, where you see a number indicating the notifications you receive. This way, you can se...

See all answers

What do you like most about Planview PPM Pro?

The product's deployment is straightforward.

See all answers

What is your experience regarding pricing and costs for Planview PPM Pro?

Licensing costs are competitive enough. The price is reasonable given that the solution is geared towards large companies.

See all answers

What needs improvement with Planview PPM Pro?

The product feels like a toy. The tool needs to improve its roadmap. It needs to improve things on a project management level which includes communication as well.

See all answers

Comparisons

Microsoft Azure DevOps vs Asana

Compared 24% of the time

Wrike vs Asana

Compared 11% of the time

Microsoft Project vs Asana

Compared 10% of the time

monday.com vs Asana

Compared 7% of the time

More Asana Competitors

ServiceNow Strategic Portfolio Management vs Planview PPM Pro

Compared 13% of the time

Planview Portfolios vs Planview PPM Pro

Compared 11% of the time

Microsoft Project vs Planview PPM Pro

Compared 10% of the time

Planisware vs Planview PPM Pro

Compared 10% of the time

Kantata vs Planview PPM Pro

Compared 5% of the time

More Planview PPM Pro Competitors

Product Reports

Buyer's Guide

Asana

November 2024

Download Asana product report

Buyer's Guide

Planview PPM Pro

October 2024

Download Planview PPM Pro product report

Also Known As

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Innotas

Learn More

Asana

Video not available

Planview

Overview

Asana is web-based software-as-a-service that helps teams coordinate and manage their work. It helps companies move faster by making sure everyone knows the team’s plan and process and who is doing what by when.

Each user can create projects using a list, board, calendar, or timeline view. Within each project, users can add tasks, subtasks, sections, comments, attachments, start and due dates, and custom fields. Project and task followers get notifications on changes or comments on the project and/or task in their Inbox. Individual users can see all of the tasks they're responsible for across all of their projects in a view called My Tasks.

Asana is available in English, French, Spanish, German, and Portuguese.

Planview PPM Pro centralizes the management of resources and projects while facilitating governance and providing visibility for improved decision making. Planview PPM Pro provides the ability to collect, prioritize, and execute projects so that PMOs can focus their resources on the work that delivers the most value.

Planview PPM Pro helps businesses get out of managing projects in complex spreadsheets or tools so they can gain visibility into all work and resources. For informed decision making, use Planview PPM pro to streamline project efforts into a single source of truth. The solution gives businesses the ability to align their centralized project portfolio to achieve business outcomes through financials, projects, and resources.

Planview PPM Pro Features

Planview PPM Pro has many valuable key features. Some of the most useful ones include:

Portfolio planning: Select the right projects that bring the most value to the business.
Reporting and dashboards: For better decisions, measure, manage, track, and report on all work.
Manage demands and plan resource capacity: Evaluate and make trade-off decisions based on available resources. Manage work requests in one place.
Manage resources: Ensure resources are working on the most important projects and understand resource capacity to appropriately staff those projects.
Manage portfolios and financial planning: Manage tasks and resources, project schedules, and the financials to deliver on time and on budget.
Scoring: Gather scores from across the organization throughout the project lifecycle to prioritize the highest value work and requests.
Planview FLEX: Use Lean-Agile and collaborative tools to help teams deliver their best work.
Centralized portfolio: Get visibility into all work, streamlining projects into a single source of truth. This establishes governance and improves overall delivery.
Predictive portfolio analysis: Identify the optimal mix of projects to predict, plan, and re-plan a balanced portfolio of resources and projects. Optimize delivery, increase agility, and save time and money.
Top-down portfolio planning: Create as many portfolios as needed to drive business alignment. Organize projects in portfolios, or contribute varying amounts across multiple portfolios.

Planview PPM Pro Benefits

There are many benefits to implementing Planview PPM Pro. Some of the biggest advantages the solution offers include:

Ability to prioritize project portfolios with top-down planning.

Increased confidence in knowing what resources are working on what projects. You can proactively allocate resources and improve delivery across your entire project portfolio.

Deliver on time and on budget to focus on your highest impact work. Align your projects with your goals.

Dashboards and reporting visibility give you power to accelerate PPM time-to-value for the business.

Ability to empower teams with FLEX because today’s enterprise is embracing a combination of work approaches to increase the success rate of strategic delivery.

Integrate your core applications seamlessly.

Reviews from Real Users

Planview PPM Pro stands out among its competitors for a number of reasons. Some of these include its exceptional customer service, its easy customization, and its real-time dashboards. PeerSpot users take note of the advantages of these features in their reviews:

Jai A., IT Project Manager at Orange Business Services, notes, “For every project, we have to establish timelines, set deadlines, and estimate the completion date of a particular task. PPM Pro notifies us if we are approaching the deadlines, and we can customize this to give notice two or three days in advance.”

Prateek A., a Manager at NISG, writes, “It helps you visualize all your strategic plans and the KPIs. It provides that information on a unified dashboard, in which you can track all your resources and the portfolios. It helps senior stakeholders and executives with clear reporting about project intake and demands, in real time."

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago

The Weather Channel, corcs, Crayola, Scan Health Plan, Vermont, Bank of the West, North West Company, University of Southern Mississippi, Jeffries, Purdue University, Chesterfield County Virginia, City of Memphis

Buyer's Guide

Asana vs. Planview PPM Pro

October 2024

Free Report: Asana vs. Planview PPM Pro

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