Asana vs Trello comparison

Asana and Atlassian are both solutions in the Project Management Software category. Asana is ranked #4 with an average rating of 8.1, while Atlassian is ranked #8 with an average rating of 8.3. Asana holds a 6.7% mindshare in PMS, compared to Atlassian’s 3.1% mindshare. Additionally, 86% of Asana users are willing to recommend the solution, compared to 90% of Atlassian users who would recommend it.

Asana

Read 46 Asana reviews

3,631 Views
2,411 Comparison Views

86% willing to recommend

Trello

Read 41 Trello reviews

1,473 Views
676 Comparison Views

90% willing to recommend

Asana

Trello

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Executive SummaryUpdated on Jan 12, 2025

Asana and Trello are both popular tools in the project management category. Asana seems to have the upper hand due to its advanced project management features, while Trello is more user-friendly but may lack some advanced functionalities.

Features: Asana offers robust project management capabilities including task tracking, due date settings, multiple view options like Gantt and Kanban, and software integration. It's also adaptable, making it suitable for users of all tech levels. Trello focuses on straightforward task management with Kanban boards for visualizing workflows, making it efficient for basic project tracking and very user-friendly.

Room for Improvement: Asana could improve integration options, workflow automation, and notification systems. Template execution and scalability for larger teams are also areas for enhancement. Trello's users desire built-in analytics, enhanced reporting, better notification management, and more comprehensive integrations with other tools and services.

Ease of Deployment and Customer Service: Both Asana and Trello are predominantly used in the cloud with some on-premises options. Asana has received feedback about slower technical support responses but is praised for partner support. Trello offers effective customer service with a responsive support team, and neither product requires complex deployments.

Pricing and ROI: Asana provides a free version with tiered pricing, which may seem high for small teams needing premium features but offers positive ROI through productivity. Trello presents a competitive pricing model, with a strong free version that meets core needs, making it affordable for smaller companies and startups.

To learn more, read our detailed Asana vs. Trello Report (Updated: January 2025).

Buyer's Guide

Asana vs. Trello

January 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Asana

Ranking in Project Management Software

4th

Average Rating

8.2

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Trello

Ranking in Project Management Software

8th

Average Rating

8.4

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Asana is 6.7%, down from 12.0% compared to the previous year. The mindshare of Trello is 3.1%, up from 2.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Q&A Highlights

Netanya Carmi

Content Manager at PeerSpot

Jun 09, 2023

What project management/portfolio management program would you recommend?

Hi Netanya, for complez projects I recommend Basecamp or Microsoft Project, but for small or low complexity projects I suggest Trello. Best regards.

See all answers

Featured Reviews

Ian Herzing

Resource Manager at a non-tech company with 11-50 employees

Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards

Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss. On top of that, their dashboards are incredibly lacking. The way the widgets connect to the projects, they don't pull the data in the way that I really want them to. When I build a dashboard in Asana versus Smartsheet, I can't pull in data via a custom text field in Asana, but in Smartsheet, I can. That's a huge advantage because sometimes, you just want to report on really niche tasks or a launch date in a specific project or a collection of projects, and Smartsheet's dashboard features will let you do that, but Asana won't. So, their dashboards are lacking, and the workflows are pretty below where the market is right now. I would love to see a complete revamp of how they do dashboards right now. Dashboards are really poor. They don't display information well, and they don't look good. They don't pull in data in an advanced search kind of way. They are very simplistic. If you're a traditional project manager and you're PMP certified and you understand project management, you're going to be very frustrated with Asana's dashboards because they do not speak the language of project management. That's because of the way they are set up. So, I would like to see that completely revamped. It's just not an industry standard.

Read full review

Akshat Prakash

Consultant at BP

Offers not just a free version but also a mobile version that is easy to use

The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Asana has helped me (as an individual contributor) organize my daily work and given me a way to plan for longer term objectives."

"Asana, despite its compact size, proves to be incredibly valuable. When initiating a project, it offers the ability to generate a personalized form for clients. In this particular context, my clients include the customer success team and solution architects. This feature allows me to provide them with a convenient means to submit their requests, resembling a ticketing system geared towards internal operations. Moreover, it enables efficient allocation within my team. For instance, if a question pertains to customer success, I can assign it to the CSOps manager and the team. Similarly, if it relates to a specific channel, it can be allocated accordingly."

"The initial setup was straightforward."

"It is pretty comprehensive when it comes to the different views that it gives you. It gives you a Gantt chart view, calendar view, board view, and list view. It is kind of helpful to have different types of views and see how it views your different tasks. I appreciate being able to do that. The biggest thing is that it is extremely user friendly. Asana is pretty intuitive. Someone who is not tech-savvy can kind of catch on quickly. It is better than other tools like Smartsheet. Some of the other tools like Microsoft Project and Excel are great tools, but you have to invest a lot of time to learn them, which is not the case with Asana."

"My task box displays all of our tasks, organized by day, helping us to focus on what needs to be done each day."

"The most valuable feature of Asana is the tracking of comments and documents in one place."

"Asana's most valuable aspect is its ability to consolidate all tasks and projects onto a single board, allowing for seamless navigation through timelines from start to finish. Additionally, it enables the inclusion of key stakeholders and provides a private communication channel for discreet discussions. The organizational component of Asana is particularly beneficial, including its coding features."

"Asana has significantly reduced the number of emails we exchange because we can access the project directly. It organizes all the tasks related to each project, assigns them to staff with due dates, and tracks progress."

More Asana pros

"The most valuable feature of Trello stems from the fact of how easy it was with it to see large visual aspects, especially when people were getting their workflow in order."

"It offers a very solid service alongside its innovative features and capabilities."

"The product has a lot of integrations."

"It has a very modern-looking interface."

"It helped us to organize project information and assign tasks to team members properly."

"I really enjoy the drag-and-drop feature."

"Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management."

"I appreciate the ease of creating boards and the flexibility it offers."

More Trello pros

Cons

"In Asana, there's no way to add a custom date field."

"We tried, but we haven't been successful with it. If people don't have the training, it is not easy to use. You need to make sure that the people are trained to use the system. They can provide more resources in the form of webcasts and videos that people can use to train themselves and understand how to use it."

"This solution has a learning curve, where it is initially difficult to use."

"We'd like the capability to be able to set up weekly reminders."

"Some updates are outdated, and their functionalities can affect the end outcomes."

"The messaging feature could be better."

"The product's page is not user-friendly."

"If you have been using a tool like Jira for many years, it make time some time to get used to the minimalist layout in Asana."

More Asana cons

"Trello does not provide you with as many functionalities as Jira and various third-party integrations provided by these different platforms."

"Reporting features could be improved."

"There aren't as many tracking tools."

"Users should be able to log their time against the tasks and visual reports should be available in Trello for time spent."

"Trello wasn't a tool that offered lightning-fast speed like users wanted it to be for them."

"Being able to export reports from Trello, general reports, or board reports, would improve the solution for me as a manager."

"Pricing can be improved."

"The hardware configuration is limited."

More Trello cons

Pricing and Cost Advice

"I can describe Asana's pricing as a sweet spot since it is neither very high nor very low, especially regarding the value Asana adds to its products...In our company, we use 50 percent of the features provided by Asana, because of which we only pay 50 percent of Asana's total cost."

"Its price is fair. Its licensing cost is cheaper than Microsoft Project. I would rate it a two out of five in terms of pricing."

"It has a free version."

"We paid a monthly licensing fee for the product."

"We're on the business tier, which is $25 a month if you're on an annual contract. It's $31 if you're on a month-to-month contract. In my experience, there are no hidden costs with Asana. I know Smartsheet has these add-ons that you can buy, which is an additional cost, but Asana doesn't have any add-ons that I know of. When you're trying to scale the product and want to add users, you have to do it in buckets of five. This is also something to consider."

"Asana has two different types of structures: company vs workspace. Company is really best if all the users you plan to assign work to are all internal (have the same corporate domain in their user ID email address). Once one person signs up (even for a free account) with a corporate email address, Asana will automatically relate that person to that company, if it already exists. If you plan to use it for external collaboration as well as internal, then creating a workspace is a better approach."

"Price-wise, I think it's an affordable option for mid to large-sized companies."

"The cost is $25 US per unit per month."

More Asana pricing and cost advice

"The product is cheap."

"Paying for the solution's license is worth it only if our enterprise or organization can use Trello, integrated with some other solution, and we can have good reports."

"The pricing starts from around $6 per license for a subscription, and there might be higher subscriptions available, possibly around $12 per month."

"We didn't need to pay for the solution."

"We are currently using the open-source option."

"The pricing for this solution is reasonable."

"The solution pricing is okay. The pricing is subscription-based and depends on the features that you need. If you need more features then you will need to pay more. You can use the basic features to lead your project management."

"We are using the open-source version of Trello."

More Trello pricing and cost advice

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Answers from the Community

Netanya Carmi

Content Manager at PeerSpot

Jun 9, 2023

What project management/portfolio management program would you recommend?

This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two. In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management softwa...

2 out of 9 answers

David Tate, PMP

Project Manager at a computer software company with 5,001-10,000 employees

Apr 5, 2022

The real question is: what type of Project/Portfolio Management system do I need? The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer. If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market. Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.

Read full answer

HeshamFouad

Quality and Technical Support Department Manager at dsquares

Apr 5, 2022

I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.

Read full answer

See all 9 answers

Top Industries

By visitors reading reviews

Educational Organization

60%

Computer Software Company

Financial Services Firm

Manufacturing Company

Educational Organization

84%

Computer Software Company

Financial Services Firm

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Asana?

The solution's user interface is very good.

See all answers

What is your experience regarding pricing and costs for Asana?

Asana is overpriced based on its offering. On a personal level, I would not recommend it to myself. Due to its cost, I wouldn't select Asana if I were to buy a single license for managing my projects.

See all answers

What needs improvement with Asana?

There is room for improvement in integrating Asana with different technology vendors. The reporting and exportation of project results need enhancement. The interface has drawbacks, such as the req...

See all answers

What do you like most about Trello?

The solution is very user-friendly, where you have everything you need.

See all answers

What is your experience regarding pricing and costs for Trello?

I did not evaluate Trello's pricing model since it was provided by my organization.

See all answers

What needs improvement with Trello?

Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint. Additional features for release management in the style of J...

See all answers

Comparisons

Microsoft Azure DevOps vs Asana

Compared 22% of the time

Wrike vs Asana

Compared 10% of the time

Microsoft Project vs Asana

Compared 9% of the time

Planisware vs Asana

Compared 8% of the time

ServiceNow Strategic Portfolio Management vs Asana

Compared 6% of the time

More Asana Competitors

Jira vs Trello

Compared 22% of the time

Wrike vs Trello

Compared 22% of the time

monday.com vs Trello

Compared 13% of the time

Zoho Sprints vs Trello

Compared 9% of the time

More Trello Competitors

Product Reports

Buyer's Guide

Asana

February 2025

Download Asana product report

Buyer's Guide

Trello

January 2025

Download Trello product report

Overview

Asana is web-based software-as-a-service that helps teams coordinate and manage their work. It helps companies move faster by making sure everyone knows the team’s plan and process and who is doing what by when.

Each user can create projects using a list, board, calendar, or timeline view. Within each project, users can add tasks, subtasks, sections, comments, attachments, start and due dates, and custom fields. Project and task followers get notifications on changes or comments on the project and/or task in their Inbox. Individual users can see all of the tasks they're responsible for across all of their projects in a view called My Tasks.

Asana is available in English, French, Spanish, German, and Portuguese.

Asana

Trello is the visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

Atlassian

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago

Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings

Buyer's Guide

Asana vs. Trello

January 2025

Free Report: Asana vs. Trello

Find out what your peers are saying about Asana vs. Trello and other solutions. Updated: January 2025.

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