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Asana vs Trello comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Apr 20, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
6.9
Asana improved productivity, organized tasks reducing meetings, led to business growth, time savings, and was valued despite cost.
Sentiment score
7.4
Trello enhances organization and communication, offering value and efficiency, particularly with its free version's scheduling and commenting features.
However, due to its pricing, I need to be careful about adding each user and feature.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
 

Customer Service

Sentiment score
5.8
Users find Asana's support responsive and helpful, though some experience slower responses and community engagement limitations.
Sentiment score
4.3
Trello's user-friendly design minimizes support needs, but Atlassian support is responsive though sometimes delayed by time zone issues.
The technical support is of high quality.
 

Scalability Issues

Sentiment score
7.1
Asana is scalable for small to medium businesses, but some find it costly and challenging for larger, complex projects.
Sentiment score
6.9
Trello is excellent for small teams, but faces challenges with scalability and features for larger enterprise-level teams.
 

Stability Issues

Sentiment score
8.2
Asana is stable and reliable with minimal downtime, rated highly for performance, despite occasional maintenance interruptions.
Sentiment score
8.2
Trello is praised for reliability and performance, with minor slowdowns but no major stability issues, satisfying users and clients.
Asana is quite stable; it is a tool I can trust.
 

Room For Improvement

Asana needs UI simplification, enhanced integrations, improved workflows, customizable dashboards, and better training resources for effective onboarding.
Trello users seek improved time tracking, integrations, UI, onboarding, scalability, collaboration features, and performance for large datasets.
It would be easier if I could assign tasks directly from my email without needing to open Asana.
Each card move or addition results in a new email, so a digest or a better way to receive notifications would be helpful.
More control over email notifications would also be helpful.
It would be beneficial to have a search system that can pull up topics using keywords or AI-driven capabilities, making it easier to find relevant cards.
 

Setup Cost

Asana offers accessible pricing, with some concerns about user and feature costs, considered fair with no hidden charges.
Trello offers free features, but advanced ones require paid plans; opinions on pricing vary based on functionality needs and affordability.
To add one user is expensive, which makes me cautious about upgrading or adding more users.
 

Valuable Features

Asana enhances team productivity with task management, real-time updates, customization, and user-friendly features adaptable for various skill levels.
Trello's intuitive interface and features enhance collaboration, task management, and productivity with versatile Kanban boards and automated notifications.
Asana's automation allows me to automate deadlines and send notifications to the right people about approaching deadlines.
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
We are able to customize the labels, both the text and the color, so when looking at a board, we can easily filter or see cards related to specific tasks or team members.
 

Categories and Ranking

Asana
Ranking in Project Management Software
4th
Average Rating
8.2
Reviews Sentiment
7.0
Number of Reviews
47
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
8th
Average Rating
8.4
Reviews Sentiment
6.9
Number of Reviews
43
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of April 2025, in the Project Management Software category, the mindshare of Asana is 6.0%, down from 11.8% compared to the previous year. The mindshare of Trello is 3.1%, up from 2.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Q&A Highlights

NC
Jun 09, 2023
 

Featured Reviews

Ian Herzing - PeerSpot reviewer
Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards
Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss. On top of that, their dashboards are incredibly lacking. The way the widgets connect to the projects, they don't pull the data in the way that I really want them to. When I build a dashboard in Asana versus Smartsheet, I can't pull in data via a custom text field in Asana, but in Smartsheet, I can. That's a huge advantage because sometimes, you just want to report on really niche tasks or a launch date in a specific project or a collection of projects, and Smartsheet's dashboard features will let you do that, but Asana won't. So, their dashboards are lacking, and the workflows are pretty below where the market is right now. I would love to see a complete revamp of how they do dashboards right now. Dashboards are really poor. They don't display information well, and they don't look good. They don't pull in data in an advanced search kind of way. They are very simplistic. If you're a traditional project manager and you're PMP certified and you understand project management, you're going to be very frustrated with Asana's dashboards because they do not speak the language of project management. That's because of the way they are set up. So, I would like to see that completely revamped. It's just not an industry standard.
Akshat Prakash - PeerSpot reviewer
Offers not just a free version but also a mobile version that is easy to use
The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.
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Answers from the Community

NC
Jun 9, 2023
Jun 9, 2023
This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two. In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management softwa...
2 out of 9 answers
DT
Apr 5, 2022
The real question is: what type of Project/Portfolio Management system do I need?  The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer.  If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market.  Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.
HeshamFouad - PeerSpot reviewer
Apr 5, 2022
I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.
 

Top Industries

By visitors reading reviews
Educational Organization
54%
Computer Software Company
6%
Financial Services Firm
4%
Manufacturing Company
3%
Educational Organization
77%
Computer Software Company
4%
Financial Services Firm
2%
University
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
The pricing of Asana is slightly high. To add one user is expensive, which makes me cautious about upgrading or adding more users.
What needs improvement with Asana?
The integration with email should be more seamless. When I'm writing an email and want to tag someone in Asana for a task, the process should be smoother. It would be easier if I could assign tasks...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
The licensing is easy to scale with a number of seats. I am not directly involved with the pricing and cost aspects.
What needs improvement with Trello?
Trello could be improved by having a better notification system. Currently, notifications flood my inbox, making it hard to differentiate what I actually need to open. Each card move or addition re...
 

Comparisons

 

Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Asana vs. Trello and other solutions. Updated: April 2025.
848,716 professionals have used our research since 2012.