Trello vs Wrike comparison

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Trello

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Trello and Wrike based on real PeerSpot user reviews.

Find out in this report how the two Project Management Software solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Trello vs. Wrike Report (Updated: October 2024).

Trello vs. Wrike

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Helped 816,406 peers since 2012

Categories and Ranking

Trello

Ranking in Project Management Software

6th

Average Rating

8.4

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

No ranking in other categories

Wrike

Ranking in Project Management Software

7th

Average Rating

8.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of November 2024, in the Project Management Software category, the mindshare of Trello is 3.0%, down from 3.1% compared to the previous year. The mindshare of Wrike is 5.5%, down from 8.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Arsalan Nili

Vice President of planning and organization development at Tosan Techno

The solution is easy to set up, extremely stable, and is available on multiple devices

We use the solution to assign tasks to our people and they report what they do on their tasks. We set our priorities and set the last status using Trello We found that the solution was available on multiple devices, has a great user experience, is simple to use, and it is available on multiple…

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Awadhesh Singh

Project Manager at NebuFlow

Easy to tag people and has a form system to collect information but cannot work in multiple channels simultaneously

There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website. The tool should also improve coordination between external stakeholders and collaborators. It should also integrate financial features.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution is very user-friendly, where you have everything you need."

"Trello is very easy to install and set up. It is also easy to use. Its interface is excellent."

"Kanban is the best feature of the tool."

"The most valuable features of the solution are that it is easy to use and flexible while offering the ease of use of drag-and-drop functionality for each task."

"Projects do not take as long and meetings take less time, since you know the status of developments or tests."

"The most valuable feature of Trello stems from the fact of how easy it was with it to see large visual aspects, especially when people were getting their workflow in order."

"It helped us to organize project information and assign tasks to team members properly."

"The Trello board is very intuitive and simple to comprehend."

More Trello pros

"The most valuable feature of Wrike is the tag functionality."

"I find Wrike's form system very valuable. I can share forms with my collaborators, and they can fill them out, providing me with the necessary information. Another useful feature is the communication platform, which makes it easy to tag someone and communicate efficiently. Additionally, the integration with Microsoft Office is great. I can create a card on Wrike directly from my MS Teams chat, which is convenient."

"It's a very easy-to-use and flexible tool. We can easily write and create queues for different themes. It's very user-friendly."

"The product is intuitive. It is easy to learn and update. You can follow the project from the beginning till the end with the help of the solution. The tool helps to update the project in seconds."

"We can easily write down the tasks and reorganize them as well as have a progression index. Wrike offers several views including a kanban view and Gantt chart view."

"Visibility and organization are the most valuable features of Wrike."

"In our company, we heavily rely on Wrike. Wrike has helped in communication, managing all sorts of projects and tasks, and having a history of all our correspondence items."

"This is a good tool for project progress tracking and sharing tasks with internal and external parties."

More Wrike pros

Cons

"Many more categories could be enabled."

"It's really simple, which is a good thing, but it only does one thing for us."

"Pricing can be improved."

"It could have a bit more customization, especially for organizations that may want to integrate it into their own systems."

"Trello could add an analytic tool that allows me to see the performance of each team member, answering questions like whether they meet the deadline or miss the deadline."

"Trello wasn't a tool that offered lightning-fast speed like users wanted it to be for them."

"Although it has many useful features, the one thing I don't like about Trello is that it constantly sends out unimportant notifications."

"I would appreciate seeing how much time spend on each specific ticket."

More Trello cons

"What annoys me with Wrike and things that I would like to improve is that you need to have a very organized workflow that everyone in the company follows, and only then will Wrike work."

"We faced an issue with the Wrike outlook add-on; it is only available for Microsoft Office 365, and not the on-premise version."

"We feel that the actual project reports and roll-ups could be a lot different. We are seeking something more for the dashboard. We would like a high-level dashboard that can be broken down into individual product roll-ups and tasks that are assigned. If you assign someone to a task, it assigns them all of the tasks under that. We want to be able to break those down so that a person doesn't have an 800 task list, for example. We want more separation with that and a higher-level dashboard experience."

"This solution could be improved if we were able to better analyze how the application consumes cloud resources as this can cause a delay in performance."

"It would be great if they could develop more reporting."

"On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks. One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow. Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently."

"There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website."

"Wrike needs to be more responsive to community requests for new features."

More Wrike cons

Pricing and Cost Advice

"Paying for the solution's license is worth it only if our enterprise or organization can use Trello, integrated with some other solution, and we can have good reports."

"Trello has a really good price."

"The basic paid version is pretty expensive"

"We didn't need to pay for the solution."

"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."

"Maybe it would be better if they offered some extra tiers, so you don't have to go all the way up to the pro level."

"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."

"The pricing for this solution is reasonable."

More Trello pricing and cost advice

"Wrike is not so expensive, but I don't know exactly how it compares with other tools. Wrike might not be so cheap when we are using it for a lot of users."

"Wrike is expensive."

"Wrike is very expensive, and its price is almost $1,400."

"From a pricing perspective, I would rate Wrike a four out of five."

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Top Industries

By visitors reading reviews

Educational Organization

82%

Computer Software Company

Financial Services Firm

Manufacturing Company

Educational Organization

86%

University

Computer Software Company

Energy/Utilities Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Trello?

The solution is very user-friendly, where you have everything you need.

What is your experience regarding pricing and costs for Trello?

I did not evaluate Trello's pricing model since it was provided by my organization.

What needs improvement with Trello?

Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint. Additional features for release management in the style of J...

What do you like most about Wrike?

The most valuable feature of Wrike is the tag functionality.

What needs improvement with Wrike?

What is your primary use case for Wrike?

I use the tool as a project management tool to track project timelines and communicate with the team.

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Compared 13% of the time

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Smartsheet vs Wrike

Compared 5% of the time

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Product Reports

Trello

Download Trello product report

Download Wrike product report

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Atlassian

Overview

Trello is the visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings. Challenges Wrike helps solve:

Data silos: Tasks, discussions and documents scattered across email, Skype, personal computers and spreadsheets
Poor visibility into work status
Missed deadlines and project failures

Main benefits:

Accelerating project delivery by using a platform your team will actually use and love
Keeping all team members on the same page even across borders without lengthy status meetings, long email threads and spreadsheet updates
Big picture of project progress with real-time updates and cross-project reports and newsfeed
Real-time team collaboration with discussions, files attached to tasks, and a built-in document editor

Why Wrike?

Wrike is a system your team will use. It helps them do their work, not just track it.
Wrike can be easily customized to your needs as each team can set up their own workflow.
Wrike scales as you grow, providing visibility and ease of use for teams of any size.

Sample Customers

Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings

Down Association, Clever Clicks, Sevenly, Palatov Motorsport, LLC, Koch Ink, Opportunity To Do, Quark Software Inc., Transamerican Auto Parts, PlumChoiceÂ, Inc., InScribe, Evisions, Giant Steps, TechRepublic

Trello vs. Wrike