Trello vs Wrike comparison

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Trello

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Executive SummaryUpdated on Dec 19, 2024

Trello and Wrike are prominent products in the project management software category. Wrike tends to have the upper hand due to its comprehensive features, robust functionalities, and integration capabilities.

Features: Wrike offers real-time task updates, Gantt charts, and integration with tools like Google Docs. It's equipped with task reassignment, time tracking, and collaboration tools. Trello features intuitive Kanban boards, simple task tracking, and visual organization, although lacking in some advanced functionalities such as time tracking and Gantt charts.

Room for Improvement: Wrike could improve its mobile interface, subtasks management, and budget tracking. Users also suggest a more intuitive interface and better recurring tasks handling. Trello is noted for needing more integrations and enhanced features for bigger projects. Users desire better checklist management and reduced notification clutter.

Ease of Deployment and Customer Service: Both are available on various deployment options including public and private cloud, with Wrike also offering on-premises solutions. Wrike is praised for its responsive customer service and technical expertise, while Trello also receives positive feedback for its supportive service and user resources.

Pricing and ROI: Wrike is considered expensive; however, users report a high ROI due to time savings and efficiency gains. Trello offers a favorable pricing structure with a free version, and its paid plans are seen as affordable, providing good ROI for small teams.

To learn more, read our detailed Trello vs. Wrike Report (Updated: January 2025).

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Trello vs. Wrike

January 2025

Helped 831,265 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Trello

Ranking in Project Management Software

8th

Average Rating

8.4

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Wrike

Ranking in Project Management Software

7th

Average Rating

8.6

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of January 2025, in the Project Management Software category, the mindshare of Trello is 3.3%, up from 2.9% compared to the previous year. The mindshare of Wrike is 5.6%, down from 8.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Arsalan Nili

Vice President of planning and organization development at Tosan Techno

The solution is easy to set up, extremely stable, and is available on multiple devices

We use the solution to assign tasks to our people and they report what they do on their tasks. We set our priorities and set the last status using Trello We found that the solution was available on multiple devices, has a great user experience, is simple to use, and it is available on multiple…

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Awadhesh Singh

Project Manager at NebuFlow

Easy to tag people and has a form system to collect information but cannot work in multiple channels simultaneously

There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website. The tool should also improve coordination between external stakeholders and collaborators. It should also integrate financial features.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It can be used online or as an application from anywhere."

"I like the user interface's graphics and the general features and functionalities."

"It is easy for users to start working with Trello because it has a user-friendly interface."

"It offers a very solid service alongside its innovative features and capabilities."

"All the features are valuable but the data extraction is extremely helpful for automation."

"I can see everything on one page, like sticky notes. It's very, very easy to use and very straightforward."

"Trello is not as complex as most of the other products are."

"There is a huge community to help us with the issues we face while using the product."

More Trello pros

"The most valuable feature of Wrike is the tag functionality."

"This is a good tool for project progress tracking and sharing tasks with internal and external parties."

"The product is intuitive. It is easy to learn and update. You can follow the project from the beginning till the end with the help of the solution. The tool helps to update the project in seconds."

"The solution is stable and reliable."

"We can easily write down the tasks and reorganize them as well as have a progression index. Wrike offers several views including a kanban view and Gantt chart view."

"It's a very easy-to-use and flexible tool. We can easily write and create queues for different themes. It's very user-friendly."

"We utilize time tracking and reports most often."

"I find Wrike's form system very valuable. I can share forms with my collaborators, and they can fill them out, providing me with the necessary information. Another useful feature is the communication platform, which makes it easy to tag someone and communicate efficiently. Additionally, the integration with Microsoft Office is great. I can create a card on Wrike directly from my MS Teams chat, which is convenient."

More Wrike pros

Cons

"The dashboards and flexibility to adjust the timeline view for each task are areas with shortcomings in the solution that need improvement."

"The product is not easy to use."

"Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues."

"Trello was available as a standalone version that does not allow you to collaborate with other people."

"Although it has many useful features, the one thing I don't like about Trello is that it constantly sends out unimportant notifications."

"Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint."

"It would be great if there was a tour for new users to explain how this solution works. Using this solution for the first time can feel complicated."

"Being able to export reports from Trello, general reports, or board reports, would improve the solution for me as a manager."

More Trello cons

"On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks. One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow. Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently."

"This solution could be improved if we were able to better analyze how the application consumes cloud resources as this can cause a delay in performance."

"It would be great if they could develop more reporting."

"There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website."

"The product needs to send direct emails to customers updating the latest aspects since it is better to hear directly."

"We faced an issue with the Wrike outlook add-on; it is only available for Microsoft Office 365, and not the on-premise version."

"We feel that the actual project reports and roll-ups could be a lot different. We are seeking something more for the dashboard. We would like a high-level dashboard that can be broken down into individual product roll-ups and tasks that are assigned. If you assign someone to a task, it assigns them all of the tasks under that. We want to be able to break those down so that a person doesn't have an 800 task list, for example. We want more separation with that and a higher-level dashboard experience."

"The response from the website is a little bit slow, and the tool is too expensive for a small team."

More Wrike cons

Pricing and Cost Advice

"Maybe it would be better if they offered some extra tiers, so you don't have to go all the way up to the pro level."

"The product is cheap."

"We pay $10 per user per month for the product."

"We are currently using the open-source option."

"Its pricing is good. It is about $6 per license for what we use, but then there are other plans as well, such as $12 a month. I would rate it a nine out of ten in terms of pricing."

"The pricing for this solution is reasonable."

"It is free."

"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."

More Trello pricing and cost advice

"Wrike is expensive."

"Wrike is very expensive, and its price is almost $1,400."

"From a pricing perspective, I would rate Wrike a four out of five."

"Wrike is not so expensive, but I don't know exactly how it compares with other tools. Wrike might not be so cheap when we are using it for a lot of users."

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Top Industries

By visitors reading reviews

Educational Organization

84%

Computer Software Company

Financial Services Firm

Manufacturing Company

Educational Organization

86%

University

Computer Software Company

Energy/Utilities Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Trello?

The solution is very user-friendly, where you have everything you need.

What is your experience regarding pricing and costs for Trello?

I did not evaluate Trello's pricing model since it was provided by my organization.

What needs improvement with Trello?

Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint. Additional features for release management in the style of J...

What do you like most about Wrike?

The most valuable feature of Wrike is the tag functionality.

What needs improvement with Wrike?

What is your primary use case for Wrike?

I use the tool as a project management tool to track project timelines and communicate with the team.

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monday.com vs Wrike

Compared 22% of the time

Adobe Workfront vs Wrike

Compared 16% of the time

Compared 10% of the time

Smartsheet vs Wrike

Compared 6% of the time

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Product Reports

Download Trello product report

Trello

December 2024

Download Wrike product report

December 2024

Learn More

Atlassian

Overview

Trello is the visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings. Challenges Wrike helps solve:

Data silos: Tasks, discussions and documents scattered across email, Skype, personal computers and spreadsheets
Poor visibility into work status
Missed deadlines and project failures

Main benefits:

Accelerating project delivery by using a platform your team will actually use and love
Keeping all team members on the same page even across borders without lengthy status meetings, long email threads and spreadsheet updates
Big picture of project progress with real-time updates and cross-project reports and newsfeed
Real-time team collaboration with discussions, files attached to tasks, and a built-in document editor

Why Wrike?

Wrike is a system your team will use. It helps them do their work, not just track it.
Wrike can be easily customized to your needs as each team can set up their own workflow.
Wrike scales as you grow, providing visibility and ease of use for teams of any size.

Sample Customers

Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings

Down Association, Clever Clicks, Sevenly, Palatov Motorsport, LLC, Koch Ink, Opportunity To Do, Quark Software Inc., Transamerican Auto Parts, PlumChoiceÂ, Inc., InScribe, Evisions, Giant Steps, TechRepublic