Trello vs Wrike comparison

Read 59 Wrike reviews

3,222 Views
1,692 Comparison Views

98% willing to recommend

Trello

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Dec 19, 2024

Trello and Wrike are prominent products in the project management software category. Wrike tends to have the upper hand due to its comprehensive features, robust functionalities, and integration capabilities.

Features: Wrike offers real-time task updates, Gantt charts, and integration with tools like Google Docs. It's equipped with task reassignment, time tracking, and collaboration tools. Trello features intuitive Kanban boards, simple task tracking, and visual organization, although lacking in some advanced functionalities such as time tracking and Gantt charts.

Room for Improvement: Wrike could improve its mobile interface, subtasks management, and budget tracking. Users also suggest a more intuitive interface and better recurring tasks handling. Trello is noted for needing more integrations and enhanced features for bigger projects. Users desire better checklist management and reduced notification clutter.

Ease of Deployment and Customer Service: Both are available on various deployment options including public and private cloud, with Wrike also offering on-premises solutions. Wrike is praised for its responsive customer service and technical expertise, while Trello also receives positive feedback for its supportive service and user resources.

Pricing and ROI: Wrike is considered expensive; however, users report a high ROI due to time savings and efficiency gains. Trello offers a favorable pricing structure with a free version, and its paid plans are seen as affordable, providing good ROI for small teams.

To learn more, read our detailed Trello vs. Wrike Report (Updated: January 2025).

Trello vs. Wrike

Download the complete report

Helped 837,501 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Trello

Ranking in Project Management Software

8th

Average Rating

8.4

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Wrike

Ranking in Project Management Software

7th

Average Rating

8.6

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Trello is 3.1%, up from 2.8% compared to the previous year. The mindshare of Wrike is 4.7%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Akshat Prakash

Consultant at BP

Offers not just a free version but also a mobile version that is easy to use

The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.

Read full review

Awadhesh Singh

Project Manager at NebuFlow

Easy to tag people and has a form system to collect information but cannot work in multiple channels simultaneously

There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website. The tool should also improve coordination between external stakeholders and collaborators. It should also integrate financial features.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"You receive notifications if mentioned on a card."

"It can be used online or as an application from anywhere."

"The most valuable features of the solution revolve around the mobile version of the product that was easy to use."

"I like how user-friendly, visual, and intuitive it is. It doesn't take a lot of time to figure out how to make it work for you."

"The solution is very easy to use."

"Kanban is the best feature of the tool."

"Trello's user interface is really good, making it easy for us to maintain and monitor."

"All the features are valuable but the data extraction is extremely helpful for automation."

More Trello pros

"The solution is stable and reliable."

"In our company, we heavily rely on Wrike. Wrike has helped in communication, managing all sorts of projects and tasks, and having a history of all our correspondence items."

"The most valuable feature of Wrike is the tag functionality."

"Visibility and organization are the most valuable features of Wrike."

"The product is intuitive. It is easy to learn and update. You can follow the project from the beginning till the end with the help of the solution. The tool helps to update the project in seconds."

"It's a very easy-to-use and flexible tool. We can easily write and create queues for different themes. It's very user-friendly."

"We utilize time tracking and reports most often."

"This is a good tool for project progress tracking and sharing tasks with internal and external parties."

More Wrike pros

Cons

"There aren't as many tracking tools."

"Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint."

"Trello wasn't a tool that offered lightning-fast speed like users wanted it to be for them."

"In terms of improvements, adding more artificial intelligence and making it more user-friendly in terms of design could be beneficial."

"Unstructured data cannot be directly used; it needs to be structured first."

"The solution could be priced cheaper."

"The dashboards and flexibility to adjust the timeline view for each task are areas with shortcomings in the solution that need improvement."

"The mobile version of Trello can be improved upon."

More Trello cons

"We faced an issue with the Wrike outlook add-on; it is only available for Microsoft Office 365, and not the on-premise version."

"Wrike needs to be more responsive to community requests for new features."

"What annoys me with Wrike and things that I would like to improve is that you need to have a very organized workflow that everyone in the company follows, and only then will Wrike work."

"There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website."

"We feel that the actual project reports and roll-ups could be a lot different. We are seeking something more for the dashboard. We would like a high-level dashboard that can be broken down into individual product roll-ups and tasks that are assigned. If you assign someone to a task, it assigns them all of the tasks under that. We want to be able to break those down so that a person doesn't have an 800 task list, for example. We want more separation with that and a higher-level dashboard experience."

"The product needs to send direct emails to customers updating the latest aspects since it is better to hear directly."

"It would be great if they could develop more reporting."

"On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks. One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow. Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently."

More Wrike cons

Pricing and Cost Advice

"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."

"Trello has a really good price."

"We are currently using the open-source option."

"It is free."

"Its pricing is good. It is about $6 per license for what we use, but then there are other plans as well, such as $12 a month. I would rate it a nine out of ten in terms of pricing."

"The basic paid version is pretty expensive"

"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."

"The tool's pricing is average."

More Trello pricing and cost advice

"Wrike is expensive."

"From a pricing perspective, I would rate Wrike a four out of five."

"Wrike is very expensive, and its price is almost $1,400."

"Wrike is not so expensive, but I don't know exactly how it compares with other tools. Wrike might not be so cheap when we are using it for a lot of users."

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

See recommendations

837,501 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Educational Organization

84%

Computer Software Company

Financial Services Firm

University

Educational Organization

87%

University

Computer Software Company

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Trello?

The solution is very user-friendly, where you have everything you need.

What is your experience regarding pricing and costs for Trello?

I did not evaluate Trello's pricing model since it was provided by my organization.

What needs improvement with Trello?

Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint. Additional features for release management in the style of J...

What do you like most about Wrike?

The most valuable feature of Wrike is the tag functionality.

What needs improvement with Wrike?

What is your primary use case for Wrike?

I use the tool as a project management tool to track project timelines and communicate with the team.

ServiceNow Strategic Portfolio Management vs Wrike

Comparisons

Asana vs Trello

Compared 33% of the time

Jira vs Trello

Compared 22% of the time

monday.com vs Trello

Compared 13% of the time

Zoho Sprints vs Trello

Compared 9% of the time

More Trello Competitors

Asana vs Wrike

Compared 22% of the time

monday.com vs Wrike

Compared 21% of the time

Adobe Workfront vs Wrike

Compared 15% of the time

Compared 9% of the time

Jira vs Wrike

Compared 6% of the time

More Wrike Competitors

Product Reports

Trello

Download Trello product report

Download Wrike product report

Overview

Trello is the visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

Atlassian

Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings. Challenges Wrike helps solve:

Data silos: Tasks, discussions and documents scattered across email, Skype, personal computers and spreadsheets
Poor visibility into work status
Missed deadlines and project failures

Main benefits:

Accelerating project delivery by using a platform your team will actually use and love
Keeping all team members on the same page even across borders without lengthy status meetings, long email threads and spreadsheet updates
Big picture of project progress with real-time updates and cross-project reports and newsfeed
Real-time team collaboration with discussions, files attached to tasks, and a built-in document editor

Why Wrike?

Wrike is a system your team will use. It helps them do their work, not just track it.
Wrike can be easily customized to your needs as each team can set up their own workflow.
Wrike scales as you grow, providing visibility and ease of use for teams of any size.

Sample Customers

Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings

Down Association, Clever Clicks, Sevenly, Palatov Motorsport, LLC, Koch Ink, Opportunity To Do, Quark Software Inc., Transamerican Auto Parts, PlumChoiceÂ, Inc., InScribe, Evisions, Giant Steps, TechRepublic

Trello vs. Wrike