Try our new research platform with insights from 80,000+ expert users

Smartsheet vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary
 

Categories and Ranking

Smartsheet
Ranking in Project Management Software
5th
Average Rating
8.0
Number of Reviews
40
Ranking in other categories
Project Portfolio Management (4th)
Trello
Ranking in Project Management Software
6th
Average Rating
8.4
Reviews Sentiment
7.7
Number of Reviews
41
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2024, in the Project Management Software category, the mindshare of Smartsheet is 5.0%, down from 6.9% compared to the previous year. The mindshare of Trello is 3.0%, down from 3.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Asma Ali - PeerSpot reviewer
Jun 19, 2022
Easy to use, simple to set up, and great for non co-located environments
At one point we were trying to use it to organize a curriculum for students to just have the weekly stuff. We kind of ran into trouble doing this. It's not really designed for that. What we were trying to do is give them a real-time syllabus with pre-readings and activities and stuff embedded. It ended up getting really complicated. They also had access, and while there’s probably a way to not give them access, I didn’t know how to set that. I just wanted to let them download. It got complex. It wasn’t just people updating what they were working on. It was something else and it didn’t work. If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal. We use Box to store recordings, for example, of sessions and stuff. We’d like to store it in this solution. We already integrate Smartsheet into Teams for updates and stuff. That works well.
Arsalan Nili - PeerSpot reviewer
Jan 17, 2023
The solution is easy to set up, extremely stable, and is available on multiple devices
We use the solution to assign tasks to our people and they report what they do on their tasks. We set our priorities and set the last status using Trello We found that the solution was available on multiple devices, has a great user experience, is simple to use, and it is available on multiple…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It's stable and simple to use."
"Smartsheet is a really good tool for collaboration."
"To me, one of the most powerful features of Smartsheet is being able to email others."
"The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools."
"The dashboard feature is the most valuable aspect of the solution."
"The most valuable features of Smartsheet are its collaboration tools, the ability to centralize and prioritize projects, and robust reporting capabilities."
"The ability to update in real-time before meetings is great."
"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."
"I appreciate the ease of creating boards and the flexibility it offers."
"The most valuable features of the solution revolve around the mobile version of the product that was easy to use."
"It has a very modern-looking interface."
"All the features are valuable but the data extraction is extremely helpful for automation."
"I think task management, prioritization, rankings, and collaboration features are useful."
"The product helps with the management of projects."
"You receive notifications if mentioned on a card."
"The most valuable features of the solution are that it is easy to use and flexible while offering the ease of use of drag-and-drop functionality for each task."
 

Cons

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."
"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."
"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."
"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."
"I'd like to see them add more features to their automation."
"I would like if Smartsheet allowed more formulas in its sheets. I don't think working with formulas is as intuitive as it is in Excel. I use Vlookups and index matches in some of my sheets, and I had to find an outside consultant to help me build out those formulas."
"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."
"In terms of improvements, adding more artificial intelligence and making it more user-friendly in terms of design could be beneficial."
"There aren't as many tracking tools."
"Unstructured data cannot be directly used; it needs to be structured first."
"As a team board it did not work well for us."
"The dashboards and flexibility to adjust the timeline view for each task are areas with shortcomings in the solution that need improvement."
"It would be great if there was a tour for new users to explain how this solution works. Using this solution for the first time can feel complicated."
"It is somewhat challenging to move to the automation part of Trello."
"Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues."
 

Pricing and Cost Advice

"I would assume there is a licensing fee. I don't think that it is free."
"The solution is expensive."
"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."
"The solution is reasonably priced."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."
"Trello has a really good price."
"The solution pricing is okay. The pricing is subscription-based and depends on the features that you need. If you need more features then you will need to pay more. You can use the basic features to lead your project management."
"UiPath is cost-efficient."
"We didn't need to pay for the solution."
"Paying for the solution's license is worth it only if our enterprise or organization can use Trello, integrated with some other solution, and we can have good reports."
"We pay $10 per user per month for the product."
"The basic paid version is pretty expensive"
"The product is cheap."
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
814,649 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Educational Organization
41%
Manufacturing Company
7%
Healthcare Company
6%
Government
5%
Educational Organization
81%
Computer Software Company
3%
Financial Services Firm
2%
Manufacturing Company
1%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive.
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
The pricing for Trello is relatively cheap compared to other similar solutions.
What needs improvement with Trello?
It is somewhat challenging to move to the automation part of Trello. This is based on feedback from our team members who have tried to implement automation features.
 

Comparisons

 

Learn More

Video not available
 

Overview

 

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Smartsheet vs. Trello and other solutions. Updated: October 2024.
814,649 professionals have used our research since 2012.