Planisware vs Smartsheet comparison

Planisware and Smartsheet are both solutions in the Project Portfolio Management category. Planisware is ranked #5 with an average rating of 8.1, while Smartsheet is ranked #3 with an average rating of 7.6. Planisware holds a 10.2% mindshare in PPM, compared to Smartsheet’s 8.8% mindshare. Additionally, 93% of Planisware users are willing to recommend the solution, compared to 92% of Smartsheet users who would recommend it.

Planisware

Read 15 Planisware reviews

2,625 Views
1,391 Comparison Views

93% willing to recommend

Smartsheet

Read 41 Smartsheet reviews

3,235 Views
1,423 Comparison Views

92% willing to recommend

Planisware

Smartsheet

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Executive SummaryUpdated on Nov 4, 2024

Planisware and Smartsheet compete in the project management software space, each bringing unique strengths to the table. Smartsheet tends to be favored for its intuitive interface and flexible platform, which may give it an advantage for teams seeking accessible collaboration tools. Meanwhile, Planisware shines with its portfolio management and analytical capabilities crucial for expansive enterprise environments.

Features: Planisware offers advanced project portfolio management tools, comprehensive analytics, and strong integration capabilities guided towards extensive project oversight. Smartsheet, in contrast, provides a spreadsheet-like interface, simple yet effective collaboration features, and the adaptability to suit various workflows.

Room for Improvement: Planisware's complexity can hinder user interface experiences, and its comprehensive features demand a steep learning curve. Enhancing offline documentation could be beneficial for onboarding new users, and optimizing the user interface would significantly enhance intuitiveness. Smartsheet could improve by expanding workflow automation features, offering more advanced analytical tools, and refining integration capabilities with other project management software for enhanced functionality.

Ease of Deployment and Customer Service: Smartsheet offers a straightforward cloud-based deployment model, encouraging rapid adoption with support from ample online resources and an accessible customer service team. Planisware, conversely, provides robust customer support but often requires considerable initial implementation efforts due to its extensive and complex feature set.

Pricing and ROI: Smartsheet offers a scalable pricing model, facilitating a quicker ROI with lower initial investments suited for businesses of all sizes due to its quick setup. Planisware might involve higher setup costs, but it delivers significant ROI for businesses needing comprehensive project and resource tracking, thanks to its detailed suite of tools aimed to maximize project efficiency.

To learn more, read our detailed Planisware vs. Smartsheet Report (Updated: July 2025).

Buyer's Guide

Planisware vs. Smartsheet

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Planisware

Ranking in Project Portfolio Management

5th

Average Rating

7.8

Reviews Sentiment

5.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

3rd

Average Rating

8.0

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of July 2025, in the Project Portfolio Management category, the mindshare of Planisware is 10.2%, up from 8.0% compared to the previous year. The mindshare of Smartsheet is 8.8%, up from 7.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Featured Reviews

Avinash Padmanabhan

Solution Architect | Planisware Consultant at Schlumberger

Efficient project management and resource allocation, but agile capabilities need improvement

One drawback with Planisware is that it doesn't have good features for test management or agile; it lacks many concepts in agile such as retrospective, velocity planning, and backlog view. Some features are still missing because they have introduced these agile modules only in version seven and are still improving that product, so I see a good roadmap on those modules from Planisware's end. I find Planisware's collaboration tools to be good but not great as they still have certain restrictions. It can interact with Jira, it can interact with ADO, and you can have APIs created to interact with your internal HR systems or other systems for data flow. However, the error messages or fail scenarios don't provide good visibility of what is happening, why errors occur, or why something is not working. Regarding scenario planning, I haven't explored much on that side. We have the strategic module, strategic planning module, but we haven't explored much on the other side, so I don't have much experience or exposure to scenario planning.

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PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Planisware offers integration with multiple tools and provides a good level of customization."

"Overall, our company has all disintegrated systems, and with Planisware, we are getting a very integrated view of my portfolio reporting, cost and load, and everything else."

"It has an inbuilt BI tool, which can be compared to Power BI or Tableau."

"The solution is performance-oriented and easily customized accordingly to many areas, such as performance KPI."

"Planisware has introduced Agile concepts, making it capable of Agile management similar to Jira and other Agile tools."

"We have a variety of different modules, but it is mainly used for costs, risks, and resources."

"It stands out by automating the intricate mechanics of project execution, eliminating the need for highly technical individuals to manage and reconfigure models."

"There are two things in particular that I enjoy. The first is the portfolio planning section. Another advantage is that it is highly customizable."

More Planisware pros

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"The solution has subtasks and a rollup."

"It's very user friendly."

"Smartsheet is stable."

"Their support is awesome. We are on an enterprise plan and there is a customer success at Smartsheet and anyone from our licensed users can just send an email to them and they respond as soon as possible."

"Enables coordination and sharing of information that is relatively inexpensive."

"It's stable and simple to use."

"It is a stable and scalable solution."

More Smartsheet pros

Cons

"Its stability should be improved. Its stability is the main issue, but we sometimes also have issues with calculations."

"The solution's user experience and user interface need improvement because they are not that great and intuitive."

"The UI and UX of Planisware are not that advanced."

"More integration is needed with other kinds of products for better collaboration."

"The learning curve is steep and there could be more avenues for opening up learning materials to a broader audience, enabling individuals to gain practical experience with the tool."

"The area that could benefit from improvement in this Planisware is the project management tool. I have previously used Project Server, which is a Microsoft solution, and I found it to be more user-friendly as it included a client solution. In contrast, with this solution, the only option available is the online version, making it difficult to create activities, milestones, and other necessary components. This is in comparison to Planisware, which offers a more comprehensive solution."

"They do not have anything that can assist customers with multi-year roadmap planning."

"The biggest con for Planisware is that if you are not a Planisware partner, you don't have access to their functions, making it difficult for beginners and new team members."

More Planisware cons

"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."

"We have to manually put in every dependency in Smartsheet."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."

"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently. Most business users are familiar with Excel and Office, so Smartsheet should adopt a similar way of navigating the program."

"Lacks the ability to edit attachments within the solution."

More Smartsheet cons

Pricing and Cost Advice

"The solution could be less expensive and the cost of scaling is expensive too."

"It comes with a high cost."

"There are training and certification costs."

"The solution is expensive and support is an extra cost. There are three license types to choose from, and we only pay for support and cloud services depending on our needs."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"I believe a licensed user costs between 300 to 400 euros."

"The solution is too expensive."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"The solution is reasonably priced."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Manufacturing Company

17%

Energy/Utilities Company

15%

Computer Software Company

10%

Financial Services Firm

Manufacturing Company

12%

Educational Organization

11%

Government

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What is your experience regarding pricing and costs for Planisware?

I don't have any specific details, however, it might be expensive.

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What needs improvement with Planisware?

I haven't had the time to work with any other TPM tools, so I can't compare it to other tools just yet.

See all answers

What is your primary use case for Planisware?

We actually use it for project planning and estimating the cost for the projects, in resource management, and as a timecard application. Users can log their time using the timesheet.

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

See all answers

Comparisons

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Compared 8% of the time

SAP Portfolio and Project Management vs Planisware

Compared 7% of the time

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Compared 7% of the time

monday.com vs Smartsheet

Compared 6% of the time

Microsoft Project vs Smartsheet

Compared 6% of the time

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Product Reports

Buyer's Guide

Planisware

June 2025

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Buyer's Guide

Smartsheet

June 2025

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Overview

Resource and cost scheduling, time tracking, risk and document management in a collaborative environment. Software solution that supports the end-to-end governance of company portfolios, from finance and resource planning, to the life cycle management of products.

Planisware

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Smartsheet

Sample Customers

Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Planisware vs. Smartsheet

July 2025

Free Report: Planisware vs. Smartsheet

Find out what your peers are saying about Planisware vs. Smartsheet and other solutions. Updated: July 2025.

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