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ClickUp vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
12th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of January 2025, in the Project Management Software category, the mindshare of ClickUp is 1.7%, up from 1.3% compared to the previous year. The mindshare of Microsoft Project is 8.7%, down from 11.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Rod Organ - PeerSpot reviewer
Master complex project planning with superior scheduling and dependency mapping
The most valuable features of Microsoft Project include dependency mapping, completion ratios, and the ability to apply specific constraints or constraint types. This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The simplicity of the tool is valuable because it has categories and subcategories."
"So when I take a note, I have the ability to highlight text and have it transform into a specific part of the note as a task."
"ClickUp optimizes task assignments with its user-friendly interface and plethora of options."
"I am currently exploring ClickUp AI, which I think is very good."
"It is a scalable solution. I would rate it a ten out of ten."
"It is great for visualization and project task assignments to team members."
"It gives reminders for important project dates and when a particular task is about to close."
"The most interesting feature is the ability to share what you are working on with an external entity. The customer has direct visibility on what is being done on a particular project and this provides a lot of transparency."
"The solution is stable."
"The built-in dashboards are powerful because they show both project and overall progress."
"The standard project planning features and charts are most valuable."
"A lot of valuable features have been added in the last three years, including scheduling automation and intelligence."
"The resource allocation features, which help allocate resources to tasks, are quite valuable."
"Microsoft Project is used to track the project delivery and the project management."
"The most valuable feature of the solution is planning."
"The solution is stable."
 

Cons

"ClickUp could improve by streamlining its functions and organizing them better for easier access."
"Introducing automation and AI would greatly benefit ClickUp by reducing manual work."
"The product is not user-friendly."
"I would love to see ClickUp integrated with more tools, possibly like Microsoft Loop."
"ClickUp can improve the UI for mobile devices. For example, they are lacking some features in the Android version, such as Gantt charts."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"It can be improved by making it more user-friendly."
"They should explain better how costs and licensing are distributed."
"Microsoft's solution isn't really a collaboration tool, however. If you need a collaboration tool, you can use Slack, which can be integrated with your JIRA."
"Microsoft Project has much room for improvement. The solution is still stuck where it was in 2013. Not much has changed since then. There is a lot that can be changed in the enterprise segment."
"We'd like the solution to have better integration with other third-party and open-source solutions."
"The stability of the solution is an area with certain shortcomings that need improvement."
"The Microsoft license is relatively expensive."
"The full suite would be pretty expensive."
"The solution could be more flexible when it comes to integration."
"I find that MS Project has limited control in comparison to other solutions in the same sphere."
 

Pricing and Cost Advice

"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"ClickUp's pricing is as per market standards."
"The product has good pricing."
"ClickUp’s pricing is better than Jira Align’s."
"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"The product is expensive."
"The product’s cost is high."
"I use the free version."
"The solution is less expensive than other options."
"It gets expensive when having to add all of the plugins and everything that you need."
"I believe the licensing for the solution is based on an annual fee."
"I rate Microsoft Project's pricing a five out of ten."
"I do not have personal experience with pricing or licensing of this product."
"The product is not expensive. My company has opted for an annual subscription."
"The solution is expensive."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
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Top Industries

By visitors reading reviews
Computer Software Company
15%
Healthcare Company
15%
University
7%
Financial Services Firm
6%
Educational Organization
69%
Computer Software Company
4%
Manufacturing Company
3%
Government
3%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
Microsoft Project is very expensive, costing roughly double what it should. We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars.
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: January 2025.
831,881 professionals have used our research since 2012.