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ClickUp vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of April 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Microsoft Project is 7.7%, down from 12.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of ClickUp is the UI scheduling tool. It is the best and most convenient and attractive."
"It gives reminders for important project dates and when a particular task is about to close."
"The tool is pretty intuitive."
"It is a useful tool for office management. The solution includes automation and makes it easy to share information with teams. I like its automation ability, which helps automate workflows."
"It is great for visualization and project task assignments to team members."
"The most interesting feature is the ability to share what you are working on with an external entity. The customer has direct visibility on what is being done on a particular project and this provides a lot of transparency."
"ClickUp offers a relatively user-friendly experience, especially when it comes to its fundamental features."
"The most valuable feature of ClickUp is its AI recommendation."
"The standard project planning features and charts are most valuable."
"Technical support has been very helpful."
"I find all the features of the solution valuable."
"Microsoft Project's integrated timeline is tied to the project plan almost seamlessly, and you add whatever action item or milestone you choose. All you have to do is set up a column and click on the timeline. It will automatically put it in there and allow you to choose the type, whether it's a bar or if it's a milestone, just pointing out that single milestone"
"The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve."
"The setup is pretty simple."
"One of the best features is that it is easy to use."
"Dependencies (not typically effectively used in "Agile" techniques) allow understanding of actual project status and challenges."
 

Cons

"ClickUp could improve its documentation section."
"ClickUp could improve by being customised to the development industry. We would like to have bug trackers and an agile approach built into the solution."
"The solution's user interface is complex and has a steep learning curve. You can't easily find the features that you are looking for."
"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"They should explain better how costs and licensing are distributed."
"The tool is not user-friendly."
"The email portion, specifically the email automation, where you can add attachments, has room for improvement."
"It can be improved by making it more user-friendly."
"I would like to see more integrations with another software tool."
"I find the setup a little bit cumbersome."
"Microsoft Project is very expensive, costing roughly double what it should. We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"They should assist with tedious tasks."
"There are a few bugs that can affect the stability. This is typical of most applications."
"The solution's interface seems to be an outdated one. So, I would like its interface to be improved."
"We'd like to be able to see different timelines as a part of one task."
"They could also work on integrations with solutions like Teams. We have all of our project files in Teams and it is much easier to use for communication than MS Project, but there is no integration of the two solutions."
 

Pricing and Cost Advice

"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"ClickUp’s pricing is better than Jira Align’s."
"The product’s cost is high."
"ClickUp is affordable."
"It's very affordable."
"The product has good pricing."
"I use the free version."
"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"It gets expensive when having to add all of the plugins and everything that you need."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"The licensing model is somewhat complex."
"I rate the solution's pricing a three out of ten."
"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"The solution is expensive."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Healthcare Company
13%
University
7%
Media Company
6%
Educational Organization
69%
Computer Software Company
4%
Government
3%
Manufacturing Company
3%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
 

Comparisons

 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: March 2025.
845,040 professionals have used our research since 2012.