Microsoft Office SharePoint Server vs Office 365 comparison

Microsoft Office SharePoint Server vs. Office 365

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.1

Number of Reviews

153

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of April 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.4%, down from 8.3% compared to the previous year. The mindshare of Office 365 is 9.0%, up from 5.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Office 365	9.0%
Microsoft Office SharePoint Server	3.4%
Other	87.6%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Anubrata Ghosh

Technical Manager at Landmark Group

Teams streamlines collaboration but Outlook experiences occasional slowness on Mac

Teams is a really good collaboration tool. You can work basically at any part of the world and communicate and collaborate with anybody, as long as they are connected to the internet. It helps with remote work, and although I don't work remotely, I have offices in Dubai and different geographical locations. It helps me connect with my colleagues and team who are not in the same geography as I am in Bangalore. Teams can facilitate team meetings, screen sharing, and organizing meetings.Regarding security, we have two-factor authentication governed by organizational policy. When trying to login to Office 365, Teams, or any Office 365 app, we are required to provide a password and use Microsoft Authenticator to sign in using a code. This is how two-factor authentication is implemented in our organization. Office 365 offers a suite of apps including OneNote, though I don't use it very often. In terms of integration with Microsoft ecosystem, it offers everything needed to get work done without any hassle.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is a decent tool for collaboration, especially if you are already using other Office products."

"I would recommend this product."

"The solution is pretty easy to use for the most part."

"This solution has provided us with a collaborative workspace to allow everyone to work together and be on the same page."

"Because of the integration of documents stored in SharePoint to be edited by any of the Office Suite products, that overpowers and is a greater good than what DocuShare brought to the company."

"The solution's most valuable feature is its document management, which allows sharing with external users and integrates well with Office apps and Microsoft Flow."

"The integration with security tools in Microsoft Office SharePoint Server is one of the significant pluses since it alerts the IT team if anyone tries to redirect an email, which is illegal for us."

"The solution is pretty easy to use for the most part."

More Microsoft Office SharePoint Server pros

"It is stable."

"Reduces the manageability from physical server to cloud, with less chance of issues."

"I find the extensive list of features in Office 365 tremendously valuable, including Teams, Exchange, Outlook, SharePoint, Power Application, and Power Apps."

"Deployment went very smoothly even in its infancy."

"I'd recommend the solution; it's very easy to use and extremely practical, and we find it quite useful within our organization."

"Overall excellent product with great features, consider small and medium businesses to have at least basic ATP and DLP features."

"The integrations of Teams and SharePoint have impacted our project management positively because we work a lot with external clients who need access to information in our environment."

"The ability to work with people remotely, collaborate online, and share files are the main benefits I receive from Office 365."

More Office 365 pros

Cons

"The solution needs to be more collaborative. I believe they are just coming up with the themes for this right now."

"Sharepoint doesn't integrate well with Oracle, and we use a lot of Oracle products at our company. Therefore, it makes more sense for us to go to Oracle instead of continuing to use Sharepoint."

"From Microsoft, the support normally takes longer than we need and it's not a route we appreciate."

"I would rate my experience with Microsoft technical support as sometimes frustrating because of the time it takes for the Microsoft team to react to their particular case."

"The solution could probably be improved by incorporating some of the power apps for workflow and easy setup."

"It is a bit restrictive to develop in the cloud version. A lot of features are in the cloud now, and you have to develop on the outside. As far as the platform and the programming side of things are concerned, it is moving more towards configuration management rather than programming. When we are doing solutions, we are basically just configuring it to make solutions happen rather than actually using the Visual Studio code and developing from scratch in the cloud. It is almost like creating an app. You have created an app for your phone, but the app doesn't really sit on your phone. It sits somewhere on a server, and the database sits on another server. The app is just pulling and pushing information. The whole development has changed. We used to install things directly on the server and then run the application from the server. Now, it is more of a modular architecture."

"Technical support could be improved. They are not fast enough, especially when we'll go deeper in the product itself."

"The areas around security, such as protection, need to be included."

More Microsoft Office SharePoint Server cons

"It does my job, that is what I will say. It accomplishes the tasks I need it to do."

"Once issue occurred when we moved large mailboxes (greater than 20 GB). That took a considerable amount of time to finalize."

"The online applications have limited functionality compared to the local applications."

"There are some complexities to the initial setup if you use some of the more advanced features."

"It is a pain to use, to be honest."

"I have issues with call licensing problems, and there is a lack of good information about PBX and IT integration with Teams."

"I would like to see better integration with Teams, and better usability with SharePoint."

"We have had some connectivity issues."

More Office 365 cons

Pricing and Cost Advice

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"I think that we pay $9.99 USD per user, monthly."

"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."

"The pricing is good for all the features that we receive, e.g., Skype for Business."

"Licensing, billing, and accounting are available from the management interface."

"Licensing fees are paid on a monthly basis, or we prepay them."

"The pricing is not really high, but one can get the software with the license key for free."

"We have a license to use this solution. We have an E3 license which covers many different solutions."

"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

Comms Service Provider

Financial Services Firm

Marketing Services Firm

Financial Services Firm

15%

Construction Company

10%

Computer Software Company

10%

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	30
Large Enterprise	70

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

What is your experience regarding pricing and costs for Office 365?

My experience with pricing, setup cost, and licensing for Office 365 is that it is moderate.

What needs improvement with Office 365?

Office 365 can be improved by increasing support, which currently is not efficient and takes a lot of time to resolve issues. It has been observed that support personnel often lack hands-on experie...

What is your primary use case for Office 365?

Email and collaboration are the main use cases for Office 365 at Omagi Media Labs. It is used for internal and external communication in daily work. Groups and Teams groups are created and used in ...

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Product Reports

Microsoft Office SharePoint Server

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Microsoft Office SharePoint Server report

Office 365

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Also Known As

Office SharePoint Server, MS Office SharePoint Server

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

Office 365 is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Easily implement security and privacy controls to help protect business data and devices against malicious threats and help you meet your compliance obligations. Automatic updates ensure your employees will always have the latest features and security updates.

Microsoft

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Me & the Bees Lemonade

Microsoft Office SharePoint Server vs. Office 365