Microsoft Office SharePoint Server vs Office 365 comparison

Microsoft Office SharePoint Server vs. Office 365

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.2

Number of Reviews

152

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of April 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.6%, down from 8.8% compared to the previous year. The mindshare of Office 365 is 9.9%, up from 4.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Office 365	9.9%
Microsoft Office SharePoint Server	3.6%
Other	86.5%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Anubrata Ghosh

Technical Manager at Landmark Group

Teams streamlines collaboration but Outlook experiences occasional slowness on Mac

Teams is a really good collaboration tool. You can work basically at any part of the world and communicate and collaborate with anybody, as long as they are connected to the internet. It helps with remote work, and although I don't work remotely, I have offices in Dubai and different geographical locations. It helps me connect with my colleagues and team who are not in the same geography as I am in Bangalore. Teams can facilitate team meetings, screen sharing, and organizing meetings.Regarding security, we have two-factor authentication governed by organizational policy. When trying to login to Office 365, Teams, or any Office 365 app, we are required to provide a password and use Microsoft Authenticator to sign in using a code. This is how two-factor authentication is implemented in our organization. Office 365 offers a suite of apps including OneNote, though I don't use it very often. In terms of integration with Microsoft ecosystem, it offers everything needed to get work done without any hassle.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The features for low-code and no-code capabilities in Microsoft Office SharePoint Server are among the best, which are very user-friendly and not seen in any other cloud services, such as S3 from AWS and blob storage from Azure."

"The solution's most valuable aspects are its collaboration capabilities, its communications site and the innovation within the product itself."

"Ability to collaborate with others in one location."

"The most valuable aspect of the solution is the fact that it doesn't require coding. You just need to configure it. You don't need to code before getting something running. It makes it very fast."

"It is a decent tool for collaboration, especially if you are already using other Office products."

"The software is friendly to use for mixing data and analyzing it."

"Sharing information is the best feature or advantage of Microsoft Office SharePoint Server based on my experience."

"The software is friendly to use for mixing data and analyzing it."

More Microsoft Office SharePoint Server pros

"There are all sorts of really good tools for use on the information security side that allow us to make sure that our people are doing business and doing business right."

"The collaboration tools in Office 365 enhance my team's workflow immeasurably, and they are absolutely top class."

"The key features for me in Office 365 are the formulas that I can create and design my own formulas, including functions like addition, submission, IF conditions, and concatenate conditions, which allow me to handle any kind of report I need."

"The most valuable features of Office 365 for me include online file sharing and real-time document editing where multiple collaborators can work on the same document and see changes in real-time."

"The scheduling capabilities of Microsoft Teams are particularly helpful, allowing me to create internal teams and organize project-related communications."

"Office 365 is popular and easy to use due to its intuitive interface, and the collaboration with OneDrive allows us to access anything, anywhere, in the same format across devices, including mobile phones."

"Office 365 is a pretty stable solution; it is in the cloud, so I can use all the documents that I have anywhere I want."

"A major efficiency gain enabled by Office 365 automated tools is that it helps with sharing documents and information, so efficiency can be improved substantially."

More Office 365 pros

Cons

"The user interface needs improvement because there is a lot of stuff in there. I use five to eight navigation buttons. It should be more user-friendly. Frequently used menu items should be arranged in a proper way. That would be helpful."

"The solution needs to have more flexibility. The classic version had more flexibility, however, the modern version has many more limitations."

"With the complexity and performance, it's hard to work with."

"Probably because I may not have extensively used the advanced search, the search option can sometimes get a little difficult to find out what exactly you're looking for."

"From Microsoft, the support normally takes longer than we need and it's not a route we appreciate."

"I would rate my experience with Microsoft technical support as sometimes frustrating because of the time it takes for the Microsoft team to react to their particular case."

"The areas around security, such as protection, need to be included."

"Workflows could be simplified."

More Microsoft Office SharePoint Server cons

"For additional features that would make Office 365 even better, I think of better linking with Microsoft."

"The ability to work with SharePoint from within the Office applications is limited. (There is still a need for third party tools like Harmon.ie)."

"As a private user, I do not appreciate the cloud features, but I doubt that this is something Microsoft would consider a feature request."

"Using Visual Basic, I have had a lot of trouble with relative paths when programming for Excel, and sometimes it is very difficult to debug programs."

"They are a little bit behind Microsoft Word in regards to the ability it has."

"Sometimes the synchronization between the desktop and online is a little bit slow."

"The integration with third-party apps could be enhanced."

"There is no direct return on investment as IT is a cost center."

More Office 365 cons

Pricing and Cost Advice

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"Licensing fees are paid on a monthly basis, or we prepay them."

"The price of Office 365 is very expensive."

"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."

"I think that we pay $9.99 USD per user, monthly."

"Licensing, billing, and accounting are available from the management interface."

"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."

"The pricing/licensing is easy to manage."

"Good reporting and good value subscriptions for international calls."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

10%

Comms Service Provider

Construction Company

Marketing Services Firm

Computer Software Company

12%

Construction Company

11%

Marketing Services Firm

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	29
Large Enterprise	70

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

What is your experience regarding pricing and costs for Office 365?

My experience with pricing, setup cost, and licensing for Office 365 is that it is moderate.

What needs improvement with Office 365?

Office 365 can be improved by increasing support, which currently is not efficient and takes a lot of time to resolve issues. It has been observed that support personnel often lack hands-on experie...

What is your primary use case for Office 365?

Email and collaboration are the main use cases for Office 365 at Omagi Media Labs. It is used for internal and external communication in daily work. Groups and Teams groups are created and used in ...

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Product Reports

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

Office 365

Download Office 365 product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

Office 365 is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Easily implement security and privacy controls to help protect business data and devices against malicious threats and help you meet your compliance obligations. Automatic updates ensure your employees will always have the latest features and security updates.

Microsoft

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Me & the Bees Lemonade

Microsoft Office SharePoint Server vs. Office 365