Microsoft Office SharePoint Server vs Office 365 comparison

Microsoft Office SharePoint Server vs. Office 365

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.2

Number of Reviews

152

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of April 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.4%, down from 8.3% compared to the previous year. The mindshare of Office 365 is 9.0%, up from 5.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Office 365	9.0%
Microsoft Office SharePoint Server	3.4%
Other	87.6%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Anubrata Ghosh

Technical Manager at Landmark Group

Teams streamlines collaboration but Outlook experiences occasional slowness on Mac

Teams is a really good collaboration tool. You can work basically at any part of the world and communicate and collaborate with anybody, as long as they are connected to the internet. It helps with remote work, and although I don't work remotely, I have offices in Dubai and different geographical locations. It helps me connect with my colleagues and team who are not in the same geography as I am in Bangalore. Teams can facilitate team meetings, screen sharing, and organizing meetings.Regarding security, we have two-factor authentication governed by organizational policy. When trying to login to Office 365, Teams, or any Office 365 app, we are required to provide a password and use Microsoft Authenticator to sign in using a code. This is how two-factor authentication is implemented in our organization. Office 365 offers a suite of apps including OneNote, though I don't use it very often. In terms of integration with Microsoft ecosystem, it offers everything needed to get work done without any hassle.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Overall, it is a good product, and I recommend it."

"The software is friendly to use for mixing data and analyzing it."

"Some of the best features with Microsoft Office SharePoint Server are that it is easy to use, security is easy, and it's all integrated into the university's security systems."

"The most valuable feature is the "Alert Me", which provides the ability to set an alert when content is either added or changed and that the alerts can be either real-time or aggregated for the day or the week."

"The Microsoft Office SharePoint Server is a main feature of Microsoft, and I use it for everything I share inside the organization and outside the organization; it's easy to use, easy to share, and easy to manage all SharePoint services."

"The implementation and configuring of the resolution are very easy in the online version."

"The ability to create simple web pages with diagrams and links is valuable, particularly for intranet work and creating wiki pages for a team to show how we do certain things."

"The forms aspect of the solution, for example, the creation of surveys, is its most valuable aspect."

More Microsoft Office SharePoint Server pros

"The pivot table feature is most valuable because it helps me understand large volumes of data in a very short time."

"One of its strengths is the integration with SharePoint and other applications like Teams, which allows for seamless communication and file sharing."

"As an email provider, I believe Office 365 is the best email provider."

"Reliable without any glitches."

"Yammer and SharePoint’s social collaboration features have transformed our work style and the way we collaborate with the clients."

"The collaboration tools in Office 365 enhance my team's workflow immeasurably, and they are absolutely top class."

"We have greater ability to communicate and work on projects much more efficiently."

"Microsoft 365 operates seamlessly in the background, allowing us to perform tasks across different Microsoft applications."

More Office 365 pros

Cons

"This solution is not very stable. It is useful to arrange data but it's not the best for big data."

"The areas around security, such as protection, need to be included."

"Making it more intuitive could help teams adopt it faster and use it more effectively by being more user-friendly."

"The search functionality on the on-premises version is not very good."

"The solution needs to be more collaborative. I believe they are just coming up with the themes for this right now."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost."

"Sharepoint doesn't integrate well with Oracle, and we use a lot of Oracle products at our company."

"The solution is like a CRM, so the initial setup is complex. It takes a few days to deploy the solution and the length of time depends on how large the company's topology is and what the client's demands are."

More Microsoft Office SharePoint Server cons

"Security is still complex, but the admin console improving."

"We have had some connectivity issues."

"In terms of improvements for Office 365, I don't think there is much that needs to be enhanced, but it might take some time to reload sometimes."

"Since we are using a cloud base, for stability, I can rate it 8, because there are some performance issues and outages I've encountered."

"The language feature in Copilot for Arabic specifically needs more machine learning enhancement, and the tables in Microsoft Word need to be more flexible, similar to those in Microsoft Excel."

"Pricing is the major concern because certain features are also part of some free suites that people are used to using in their daily life, which drives the demand for Office 365."

"It is a pain to use, to be honest."

"The support team needs to improve on the Microsoft side."

More Office 365 cons

Pricing and Cost Advice

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."

"The pricing/licensing is easy to manage."

"We have a license to use this solution. We have an E3 license which covers many different solutions."

"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."

"The pricing is good for all the features that we receive, e.g., Skype for Business."

"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."

"Licensing fees are paid on a monthly basis, or we prepay them."

"Good reporting and good value subscriptions for international calls."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

Financial Services Firm

Comms Service Provider

Construction Company

Financial Services Firm

15%

Construction Company

10%

Computer Software Company

10%

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	29
Large Enterprise	70

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

What is your experience regarding pricing and costs for Office 365?

My experience with pricing, setup cost, and licensing for Office 365 is that it is moderate.

What needs improvement with Office 365?

Office 365 can be improved by increasing support, which currently is not efficient and takes a lot of time to resolve issues. It has been observed that support personnel often lack hands-on experie...

What is your primary use case for Office 365?

Email and collaboration are the main use cases for Office 365 at Omagi Media Labs. It is used for internal and external communication in daily work. Groups and Teams groups are created and used in ...

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Product Reports

Microsoft Office SharePoint Server

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Microsoft Office SharePoint Server report

Office 365

Download Office 365 product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

Office 365 is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Easily implement security and privacy controls to help protect business data and devices against malicious threats and help you meet your compliance obligations. Automatic updates ensure your employees will always have the latest features and security updates.

Microsoft

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Me & the Bees Lemonade

Microsoft Office SharePoint Server vs. Office 365