Microsoft Office SharePoint Server vs Office 365 comparison

Microsoft Office SharePoint Server vs. Office 365

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.2

Number of Reviews

152

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of April 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.4%, down from 8.3% compared to the previous year. The mindshare of Office 365 is 9.0%, up from 5.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Office 365	9.0%
Microsoft Office SharePoint Server	3.4%
Other	87.6%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Anubrata Ghosh

Technical Manager at Landmark Group

Teams streamlines collaboration but Outlook experiences occasional slowness on Mac

Teams is a really good collaboration tool. You can work basically at any part of the world and communicate and collaborate with anybody, as long as they are connected to the internet. It helps with remote work, and although I don't work remotely, I have offices in Dubai and different geographical locations. It helps me connect with my colleagues and team who are not in the same geography as I am in Bangalore. Teams can facilitate team meetings, screen sharing, and organizing meetings.Regarding security, we have two-factor authentication governed by organizational policy. When trying to login to Office 365, Teams, or any Office 365 app, we are required to provide a password and use Microsoft Authenticator to sign in using a code. This is how two-factor authentication is implemented in our organization. Office 365 offers a suite of apps including OneNote, though I don't use it very often. In terms of integration with Microsoft ecosystem, it offers everything needed to get work done without any hassle.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Overall, it is a good product, and I recommend it."

"The features for low-code and no-code capabilities in Microsoft Office SharePoint Server are among the best, which are very user-friendly and not seen in any other cloud services, such as S3 from AWS and blob storage from Azure."

"Microsoft Office SharePoint Server helps with return on investment as it saves a lot of time and helps clients improve their processes."

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"The integration with security tools in Microsoft Office SharePoint Server is one of the significant pluses since it alerts the IT team if anyone tries to redirect an email, which is illegal for us."

"The implementation and configuring of the resolution are very easy in the online version."

"Essentially, it is the full suite of Office 365 with the advantage of using the SharePoint database as your list."

"The solution's most valuable features is its document management. It allows sharing with external users and integrates well with Office apps and Microsoft Flow."

More Microsoft Office SharePoint Server pros

"I'd recommend the solution; it's very easy to use and extremely practical, and we find it quite useful within our organization."

"The integration capabilities of Office 365 are well integrated, everything is linked, and you're able to flow from your processes, making my work easy because it does the tracking for me."

"The phone VoIP product provides genuine a unified communication solution."

"The most valuable features of Office 365 for me include online file sharing and real-time document editing where multiple collaborators can work on the same document and see changes in real-time."

"The most valuable features of Office 365 for me involve collaboration; my work requires collaboration with multiple people on Excel, PowerPoint, and Word, and we use real-time collaboration as well as asynchronous work, where I can continue from where someone else left off."

"Everything about the solution is useful."

"The cloud service and Skype are the most valuable features."

"I like that it is cloud-based, wherefrom any computer I can access my documents and continue working."

More Office 365 pros

Cons

"The search functionality on the on-premises version is not very good."

"I would like to see the integration with Teams reinforced."

"Microsoft Office SharePoint Server is more accessible for the average user, but it lacks certain features that more advanced users would look for, making it seem unnecessarily complicated to do simple things or things one expects to be simple."

"The solution needs to be more collaborative. I believe they are just coming up with the themes for this right now."

"I think that it can be improved in terms of security, to manage roles and better performance."

"The permission management features need improvement."

"From Microsoft, the support normally takes longer than we need and it's not a route we appreciate."

"Regarding the setup for Microsoft Office SharePoint Server, I have to rate it lower, maybe a seven out of 10, as it is a little bit more complex and not so easy to use in some use cases."

More Microsoft Office SharePoint Server cons

"They are a little bit behind Microsoft Word in regards to the ability it has."

"Constantly evolving with new features, which can be challenging for users."

"I have contacted CrowdStrike for support regarding the same incident, and my experience was pretty bad."

"Office 365 could allow for smoother collaboration with other companies, which is the main reason we use it."

"Sometimes the configurations of the error troubleshooting are pretty problematic and there are a lot of issues that happen even if you follow the step-by-step guides. They can work on fixing this issue. If there are a lot of issues in your Windows or your Office or anything, you restart your PC and it works. They need to get rid of this need."

"Performance-wise, Office 365 needs a lot of bandwidth. The problem is, the solution requires very high bandwidth and internet usage, and sometimes when the connection is slow, it won't work and it won't load."

"Microsoft Defender for Office 365 could use some customization, but this area for improvement is trivial."

"Office 365 could allow for smoother collaboration with other companies, which is the main reason we use it. The B2B connection is something we need, like global adverse lists between two tenants or multiple users. That's what we're missing at the moment."

More Office 365 cons

Pricing and Cost Advice

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"The pricing is good for all the features that we receive, e.g., Skype for Business."

"The pricing/licensing is easy to manage."

"Good reporting and good value subscriptions for international calls."

"We have a license to use this solution. We have an E3 license which covers many different solutions."

"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."

"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."

"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."

"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

Financial Services Firm

Comms Service Provider

Construction Company

Financial Services Firm

15%

Construction Company

10%

Computer Software Company

10%

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	29
Large Enterprise	70

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

What is your experience regarding pricing and costs for Office 365?

My experience with pricing, setup cost, and licensing for Office 365 is that it is moderate.

What needs improvement with Office 365?

Office 365 can be improved by increasing support, which currently is not efficient and takes a lot of time to resolve issues. It has been observed that support personnel often lack hands-on experie...

What is your primary use case for Office 365?

Email and collaboration are the main use cases for Office 365 at Omagi Media Labs. It is used for internal and external communication in daily work. Groups and Teams groups are created and used in ...

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Product Reports

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

Office 365

Download Office 365 product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

Office 365 is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Easily implement security and privacy controls to help protect business data and devices against malicious threats and help you meet your compliance obligations. Automatic updates ensure your employees will always have the latest features and security updates.

Microsoft

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Me & the Bees Lemonade

Microsoft Office SharePoint Server vs. Office 365