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Dropbox vs Office 365 comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Dropbox
Ranking in Content Collaboration Platforms
1st
Average Rating
8.2
Reviews Sentiment
7.5
Number of Reviews
89
Ranking in other categories
Cloud Storage (5th)
Office 365
Ranking in Content Collaboration Platforms
9th
Average Rating
8.4
Number of Reviews
54
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of April 2025, in the Content Collaboration Platforms category, the mindshare of Dropbox is 8.0%, down from 12.6% compared to the previous year. The mindshare of Office 365 is 5.5%, down from 6.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Edgar  Paez - PeerSpot reviewer
Work from anywhere and backup easily while being practical
I recommend Dropbox, yet not for all of the features it has. I am a basic user. In a personal mode, we have about 100 employees, and maybe 20 of them use Dropbox as a personal backup system. ShareFile is more secure than Dropbox. Five years ago, ShareFile was qualified as having better security control, access privilege management, and version control recovery, among many features that we were using for private documentation. Overall, I would rate Dropbox an eight out of ten.
Minos Pitsillides - PeerSpot reviewer
Excellent technical support, easy to install, but the price, while affordable, could be improved
Office 365 is scalable, but it is dependent on the situation. We don't have a problem with it from an organizational standpoint. They started with 100 employees and then added another 500 after six months, for a total of 600 employees. The setup of new users, new emails, and new applications to be assigned to the new users is straightforward. They also provide the PowerShell command, which they provided more, development type, like, for example, you can create users, not manually, but through a script that can create users, for example, 100 users in two, three minutes, and you don't do it manually. They're fantastic. My portfolio contains approximately 50 companies. Office 365 is our primary platform for the 50 companies. I only have one on G Suite, and the majority of them will be migrating from G Suite to 365 in the coming month.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"One of the advantages of Dropbox is that you can share files with people who are external to your organization without any additional costs. It is also easy to use, stable, and trustworthy."
"The small business version gave us ample capacity."
"It offers security, accessibility, and user-friendly features."
"I don't need to carry my laptop while traveling. I just synchronize whatever I've been doing to Dropbox. After the document is synchronized, I can leave my laptop and use Dropbox wherever I am. I can also easily share a document with my colleagues, no matter how big it is. I can allow them to edit, and the editing will be instant. I can see whatever changes they've made to the document. It doesn't delete a document automatically. If I make a mistake and delete a file, it doesn't automatically delete the file. It gives you the warning to say you're deleting a file. In terms of security, I haven't had any challenges with Dropbox where they tell you that your data is compromised."
"The various methods for accessing files, such as through mobile apps, online synchronization, and on a PC, are highly valuable."
"The user interface is very user-friendly."
"The solution provides great performance."
"I think Dropbox is a good option for Windows users because it's easy to use in Windows and a user can access all other products and software."
"It's inexpensive to license."
"The cloud service and Skype are the most valuable features."
"It's nice that it's an all-in-one solution and everything is all in one place."
"The most valuable feature of this solution is the integration."
"The most valuable feature is the integration between net and mobile devices."
"The most valuable features of Office 365 are Word, PowerPoint, Excel, and Teams. Teams helped us to collaborate more through its call and document sharing features."
"It is stable."
"It has more features than somebody would expect, and it is worth taking a deeper look into the features available."
 

Cons

"The mobile aspect of the solution needs improvement. For instance, if I want to use a file from Dropbox on my phone, I sometimes struggle to download images off of Dropbox. The solution lacks accessibility on different devices."
"The product's high price is an area of concern where improvements are required."
"2 Gb of free space and then a not so cheap subscription (also if the competitors have similar proposals for customers)."
"I think the product's interface is an area of concern since it has been changed for a long time and can be considered for improvement."
"DropBox is a little more complicated to scale up than OneDrive. It isn't as seamless to scale up storage or change the number of users. We have two or three users in Mumbai, and we don't plan to add more."
"The price is expensive for individual users."
"Dropbox can improve by enhancing the capacity of storage in the free version."
"The product improvement could include better integration with other tools and more advanced file versioning features."
"I would like to see the macro functionality in Excel made simpler."
"The one big problem with the solution is if you are presenting in Teams and someone puts their hand up, you don't get a notification. If you are running a meeting and just presenting you don't know that people have their hands up and want to ask a question."
"The feature to convert PDF file to a Word document needs improvement as well as the feature to save the file automatically when typing, without using the save command."
"Sometimes the configurations of the error troubleshooting are pretty problematic and there are a lot of issues that happen even if you follow the step-by-step guides. They can work on fixing this issue. If there are a lot of issues in your Windows or your Office or anything, you restart your PC and it works. They need to get rid of this need."
"There are some complexities to the initial setup if you use some of the more advanced features."
"We have had some connectivity issues."
"Microsoft Defender for Office 365 could use some customization, but this area for improvement is trivial."
"I started working a lot on Microsoft Teams and I find it a bit vast. It should be divided out a bit so that someone can use it for basic functionality, like audio, video, and calls. Then, if someone wants more advanced functionality for file sharing and team creation, and so on, they could use a separate app."
 

Pricing and Cost Advice

"The pricing varies depending on the version, and the one we currently utilize is the business version."
"A bigger discount for existing users would be appreciated."
"I am using the free version of the solution."
"The subscription could be cheaper."
"We pay a monthly subscription fee."
"My company makes monthly payments towards the licensing charges associated with the product. I think it's a reasonably priced product."
"The product is free up to a certain limit."
"We are using the free version of Dropbox which has approximately two gigabytes of data capacity."
"The pricing is good for all the features that we receive, e.g., Skype for Business."
"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."
"Good reporting and good value subscriptions for international calls."
"Licensing fees are paid on a monthly basis, or we prepay them."
"​The pricing/licensing is easy to manage."
"We have a license to use this solution. We have an E3 license which covers many different solutions."
"The pricing is not really high, but one can get the software with the license key for free."
"The price of Office 365 is very expensive."
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Top Industries

By visitors reading reviews
Educational Organization
65%
Computer Software Company
5%
Financial Services Firm
3%
University
3%
Educational Organization
82%
Computer Software Company
3%
Financial Services Firm
2%
Government
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
I would like to have a document flow. Sharing documents with other people in the same division or department and being able to work without downloading the file would be ideal. Working online would...
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Comparisons

 

Also Known As

No data available
Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Me & the Bees Lemonade
Find out what your peers are saying about Dropbox vs. Office 365 and other solutions. Updated: March 2025.
844,944 professionals have used our research since 2012.