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Dropbox vs Office 365 comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Dropbox
Ranking in Content Collaboration Platforms
1st
Average Rating
8.2
Reviews Sentiment
7.5
Number of Reviews
89
Ranking in other categories
Cloud Storage (5th)
Office 365
Ranking in Content Collaboration Platforms
9th
Average Rating
8.6
Number of Reviews
83
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of April 2025, in the Content Collaboration Platforms category, the mindshare of Dropbox is 8.0%, down from 12.6% compared to the previous year. The mindshare of Office 365 is 5.5%, down from 6.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Edgar  Paez - PeerSpot reviewer
Work from anywhere and backup easily while being practical
I recommend Dropbox, yet not for all of the features it has. I am a basic user. In a personal mode, we have about 100 employees, and maybe 20 of them use Dropbox as a personal backup system. ShareFile is more secure than Dropbox. Five years ago, ShareFile was qualified as having better security control, access privilege management, and version control recovery, among many features that we were using for private documentation. Overall, I would rate Dropbox an eight out of ten.
Minos Pitsillides - PeerSpot reviewer
Excellent technical support, easy to install, but the price, while affordable, could be improved
Office 365 is scalable, but it is dependent on the situation. We don't have a problem with it from an organizational standpoint. They started with 100 employees and then added another 500 after six months, for a total of 600 employees. The setup of new users, new emails, and new applications to be assigned to the new users is straightforward. They also provide the PowerShell command, which they provided more, development type, like, for example, you can create users, not manually, but through a script that can create users, for example, 100 users in two, three minutes, and you don't do it manually. They're fantastic. My portfolio contains approximately 50 companies. Office 365 is our primary platform for the 50 companies. I only have one on G Suite, and the majority of them will be migrating from G Suite to 365 in the coming month.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It ensures all our staff are using the current version of our documents."
"Its usability is valuable. It is easy to use."
"The solution is reliable and user-friendly."
"The security features of the product for data protection are good. I rate the security part a ten out of ten."
"Reliability is the most valuable feature."
"It is the best solution in terms of space, file sharing, and live editing. I can share and edit files with multiple users."
"I can edit my files online, and I like the comments option."
"The most valuable feature of this solution is its convenience, I can retrieve files online from various places. It has backup options in case something was to go wrong with my computer I can restore my files."
"The functionality that is most valuable is the solution's ability to detect patient data in email attachments. Whenever a user sends out an email with patient data embedded in an attachment, it triggers an alert. The tool can detect a social security number and various other forms of patient identity. Emails are then automatically generated and sent."
"The most innovative feature of Office 365 is the Power Apps, which allows us to automate literally everything that we want automated. For example, sending attachments to specific folders on SharePoint, adding people's SharePoint when certain apps are performed, or emailing certain people at certain instances, such as when you've done a follow-up with the CRM and you need a marketing email to be sent out at a particular point."
"The most valuable feature of Office 365 is automatic saving. If something happens on the computer your work is saved."
"Adaptable solution with a good interface. It's easy to set up and easy to use."
"The phone VoIP product provides genuine a unified communication solution."
"I like Office 365's usability."
"Quarantine email alerts to users to allow the email to their inbox (tricky but handy) - tricky if one doesn't have third-party email security, handy if one has got good third party email security)."
"The most valuable feature of this solution is the integration."
 

Cons

"Sometimes, it takes a while to start Dropbox services and files are not synced."
"The product improvement could include better integration with other tools and more advanced file versioning features."
"Currently, it permits up to five users, but for larger families, it would be beneficial to have a more flexible offering."
"I'd like to see security improved a bit."
"The price is expensive for individual users."
"The only thing I have had trouble with is the ability to share files. The recipients of my requests have had difficulty accessing the files."
"The tool must be better protected."
"Dropbox needs to increase its storage."
"I would like to see the macro functionality in Excel made simpler."
"The one big problem with the solution is if you are presenting in Teams and someone puts their hand up, you don't get a notification. If you are running a meeting and just presenting you don't know that people have their hands up and want to ask a question."
"Normally, they have a way to work with specific developments, and I think they shouldn't allow the partners to make some changes they have made. When I have a client with a lot of changes, we have a problem with that because there aren't rules to develop inside the ERP, so you can do anything."
"The security should be improved."
"As a private user, I do not appreciate the cloud features, but I doubt that this is something Microsoft would consider a feature request."
"Performance-wise, Office 365 needs a lot of bandwidth. The problem is, the solution requires very high bandwidth and internet usage. Meaning, the desktop application consumes a lot of internet data. Sometimes, when the connection is slow, it won't work and it won't load. This is an area for improvement for Office 365."
"It needs improvements around its compatibility with non-Microsoft products."
"If two people update the same file, it causes issues."
 

Pricing and Cost Advice

"I believe I pay around $5 per month for the license."
"The product is free up to a certain limit."
"You pay as you go, which is a good thing. There is a monthly fee, and you can also pay annually. This flexibility makes the subscription easier and affordable for some of us. I prefer yearly pricing, which is also slightly cheaper than monthly pricing."
"My company makes monthly payments towards the licensing charges associated with the product. I think it's a reasonably priced product."
"We are using the unlicensed free version of Dropbox."
"The pricing for non-corporations is expensive. They have raised their prices and have low storage capacity."
"Dropbox is one of the cheapest tools in the market."
"I don't pay any licensing costs."
"Licensing, billing, and accounting are available from the management interface."
"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."
"We have a license to use this solution. We have an E3 license which covers many different solutions."
"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."
"Good reporting and good value subscriptions for international calls."
"The pricing is good for all the features that we receive, e.g., Skype for Business."
"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."
"I think that we pay $9.99 USD per user, monthly."
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Top Industries

By visitors reading reviews
Educational Organization
66%
Computer Software Company
5%
Financial Services Firm
3%
University
3%
Educational Organization
79%
Computer Software Company
4%
Financial Services Firm
2%
Government
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
I would like to have a document flow. Sharing documents with other people in the same division or department and being able to work without downloading the file would be ideal. Working online would...
What are the differences between SnapComms and Office 365?
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Comparisons

 

Also Known As

No data available
Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Me & the Bees Lemonade
Find out what your peers are saying about Dropbox vs. Office 365 and other solutions. Updated: April 2025.
849,190 professionals have used our research since 2012.