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Microsoft Project vs SAP Portfolio and Project Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
Project Management Software (3rd)
SAP Portfolio and Project M...
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
Project Portfolio Management (9th)
 

Featured Reviews

Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
Nalin Kumar - PeerSpot reviewer
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"We use Microsoft Project for its timeline and task management capabilities. The primary advantage is the easy application of tasks in sequence, confirming dependencies, and establishing relationships between tasks. It simplifies handling conditions, significant dates, and dependencies between various tasks."
"I like that I can change the task and include different resources related to the task."
"The Gantt chart view is great."
"I use Microsoft Project to manage project timelines."
"The ability to break down project phases is most valuable. Being able to align the tasks and reporting with project milestones and progress is also valuable."
"The daily tracker is valuable."
"It is a complete and all-rounded enterprise product. From a portfolio management perspective and an individual project management perspective, it is a corporate-wide project management product. It can be used for resource planning, financial planning, task planning, etc."
"The features I find the most valuable are scheduling and reporting."
"The integration portion with SAP models is valuable."
"It improves productivity, cash flow management, and inventory control for clients."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
 

Cons

"When you start getting into the more advanced features, it can become unstable. The more you use the advanced features, the more exposure you have to an unanticipated result. I think we need to add the Kanban Board capability to the product that would help them advance that board into the project management methodology that's being used in the industry today. Being able to depend on Scrum management is key."
"The Microsoft license is relatively expensive."
"I would like to see more integrations with another software tool."
"Tracking timeline, resource allocation, and monitoring are areas of concern for the tool where improvements are required."
"This solution needs more templates focused on types of projects to ease setup."
"The new version has made it a bit more complicated."
"The dashboard could be improved."
"Its user experience can be improved while configuring it. Its reporting can also be better. Reporting is not very easy. Reports do not always work. I was trying to download some reports, and they didn't work. I don't know if it was related to the configuration that I was using. I didn't go too deep to check if something was missing."
"The platform's support structure needs improvement."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
 

Pricing and Cost Advice

"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"I am not involved with this."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"I rate the solution's pricing a three out of ten."
"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"Microsoft Project is an expensive solution."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Educational Organization
66%
Computer Software Company
5%
Government
4%
Manufacturing Company
3%
Energy/Utilities Company
15%
Manufacturing Company
11%
Computer Software Company
10%
Retailer
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
What is your primary use case for SAP Portfolio and Project Management?
We use it for end-to-end project management as per the received requirements. There is a customized module called the Project Management System (PMS) where we receive the requirements. Once a requi...
What do you like most about SAP Portfolio and Project Management?
SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs.
 

Also Known As

Project Pro, MS Project
Portfolio and Project Management
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Find out what your peers are saying about Microsoft Project vs. SAP Portfolio and Project Management and other solutions. Updated: April 2025.
848,989 professionals have used our research since 2012.