OpenText Project and portfolio Management vs Smartsheet comparison

OpenText Project and portfo...

Read 40 Smartsheet reviews

2,035 Views
694 Comparison Views

92% willing to recommend

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Nov 4, 2024

OpenText Project and Portfolio Management and Smartsheet compete in the project management software category. Smartsheet appears to have the upper hand due to its flexibility and ease of use, ideal for project managers seeking integration capabilities.

Features: OpenText PPM provides robust project and resource management features with real-time visibility, what-if analysis, and seamless integration, making it a powerful tool for managing extensive portfolios. Smartsheet offers a flexible platform with advanced collaboration tools, customization options, and supports Gantt charts, automation, workflows, and dashboards, focusing on ease of use.

Room for Improvement: OpenText PPM requires enhancements in its chargeback mechanism, reporting, and user experience, with noted issues in background services and license management. Smartsheet needs to improve its security, real-time updates, formula intuitiveness, and has faced criticism on limited integrations and customization constraints.

Ease of Deployment and Customer Service: OpenText PPM is mainly on-premises with mixed technical support feedback, including slow resolutions. Smartsheet, being cloud-based, offers simpler deployment and is praised for its responsive customer service, though it faces challenges in resolving complex issues.

Pricing and ROI: OpenText PPM is considered costly, particularly for smaller organizations, despite being a viable option for large entities. Smartsheet offers competitive pricing with both free options and enterprise plans, providing better affordability and value compared to competitors.

To learn more, read our detailed OpenText Project and portfolio Management vs. Smartsheet Report (Updated: January 2025).

OpenText Project and portfolio Management vs. Smartsheet

January 2025

Download the complete report

Helped 831,158 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

OpenText Project and portfo...

Ranking in Project Portfolio Management

11th

Average Rating

7.8

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of January 2025, in the Project Portfolio Management category, the mindshare of OpenText Project and portfolio Management is 1.9%, down from 2.6% compared to the previous year. The mindshare of Smartsheet is 8.4%, up from 7.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Featured Reviews

Mahmoud NourElDin

ITSM Consultant at Vodafone

Saves significant time on demand management and helps accelerate delivery

The ease of customization of the tool means I can support multiple departments in our company. Our users find it easy to use the service and the forms. And the Project Management module is one of the best modules that they work on. It is very important that the platform gives us a single place where we can measure progress toward goals, as we have weekly meetings with the CTO. We present these consolidated overviews and dashboards to him so that he has an overview of all the projects and can see the status of all the problems that we have and we are working on.

Read full review

PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Micro Focus Project and Portfolio Management (PPM) has a very strong workflow engine."

"Has a powerful workflow engine that allows creation of workflow complexities and processes."

"Overall, they have a very strong workflow management capability. That's a very strong feature because then you can model any process easily. Whether it is a demand management process, a pipeline management process, or your project delivery methodology, it is much easier because of their workflow management capability."

"The data provided by PPM is trusted and is available almost immediately; without trusted data there is very less scope of any tool to be successful."

"The portfolio management and the resource management are the key features."

"The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet."

"I like the ease of customization from an admin perspective. I'm really excited about some of the things that are coming in version 10.0.3 as far as what admins are able to do."

"It's a very detailed tool. As far as an enterprise is concerned, it gives you the flexibility to manage everything: portfolios, projects, finances, proposals, resources, and time... It takes care of even the minor details that need to be captured. The project management functionality is configured really well within the tool. That stands out."

More OpenText Project and portfolio Management pros

"To me, one of the most powerful features of Smartsheet is being able to email others."

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"The dashboard and the layouts are quite good."

"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."

"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."

"The dashboard feature is the most valuable aspect of the solution."

"The product is easy to use."

More Smartsheet pros

Cons

"Currently, HPE PPM does not allow “Project” approval, but only simple “Demand Request” approval (mobility)."

"Portfolio scenarios: This is a very powerful feature. However, it’s limited to analyses."

"The user interface is very, very old and is missing some functions, such as, for example, re-do, follow, and share functions. The UI is not good."

"I would also like to see improvement in PPM's reporting and alerts. PPM has reporting capabilities, including HTML reports and portlets. But a majority of clients will build their own reporting platforms, or they will use external reporting platforms like Tableau and QlikView."

"The user experience of the product needs to be improved"

"They can make its UI better. Currently, the UI is a bit clunky."

"Reporting; need to be able to provide fancy reporting out of PPM, way it is done in OBIEE etc."

"Sometimes features in PPM don't work as expected, or our users request a new feature. Typically, our partner vendor can deploy those changes. But there have been a few instances when we had to raise it with Micro Focus because it's beyond the ability of our partner vendor. When we raise the issue with Micro Focus, it sometimes takes time because it needs support from other customers using PPM, not just our bank. It goes through a voting system. Other customers need to vote for the feature. The features that get the most votes will possibly be added."

More OpenText Project and portfolio Management cons

"You were forced to create a new tab rather than add another sheet."

"The integration with Microsoft products should be improved."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"We have to manually put in every dependency in Smartsheet."

"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."

"They should improve the solution's integration with API."

"They provide a limited number of sheets which is not enough."

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."

More Smartsheet cons

Pricing and Cost Advice

"Support and license management are two hurdles for us. Every time we purchase new licenses, it has taken us half a year to implement those."

"There is an additional cost for product support"

"A large organization will find Micro Focus PPM affordable, but it may be a bit costly for a small or medium-sized company. The license is based on the number of users."

"We have an annual license, and it is fairly priced in comparison to that of other solutions."

"It is SaaS without a base fee."

"HPE PPM SaaS model is comprehensive, however, the base fee component has customer resistance to its recurring setup,"

"Now, we also received an increase in the support license prices, without any advanced notice. At this point, switching to unify all our licensing under HPE and customer support has been poor."

"This licensing is straightforward and they charge per user."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"I would assume there is a licensing fee. I don't think that it is free."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"I pay $ 120 or $ 128 a month for two to three users."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

See recommendations

831,158 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

36%

Financial Services Firm

14%

Government

11%

Manufacturing Company

Educational Organization

44%

Manufacturing Company

Healthcare Company

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

Any experience with Strategic Project Portfolio Management Solutions?

Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...

What do you like most about Micro Focus Project and Portfolio Management (PPM)?

Micro Focus PPM is flexible and easy to use. It's simple to customize and configure workflows.

What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?

A yearly subscription needs to be procured for the SaaS version of the product, and the on-prem version is available through perpetual licensing. There is an additional cost for product support, wh...

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

Jira vs OpenText Project and portfolio Management

Comparisons

Compared 100% of the time

More OpenText Project and portfolio Management Competitors

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 16% of the time

Planisware vs Smartsheet

Compared 15% of the time

Broadcom Clarity vs Smartsheet

Compared 11% of the time

Microsoft Project vs Smartsheet

Compared 10% of the time

Adobe Workfront vs Smartsheet

Compared 8% of the time

More Smartsheet Competitors

Product Reports

OpenText Project and portfolio Management

January 2025

OpenText Project and portfolio Management report

Download OpenText Project and portfolio Management product report

Download Smartsheet product report

December 2024

Also Known As

Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management, HPE PPM

No data available

Learn More

OpenText

Video not available

Overview

OpenText Project and Portfolio Management (PPM) combines workflows and data to align investments with strategy. Top-down and bottom-up analytics power this strategic portfolio and project management tool.

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Sample Customers

Bank Simpanan Nasional, Smart Communications, Aareon AG

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix