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OpenText Project and portfolio Management vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Customer Service

Sentiment score
8.5
OpenText Project and Portfolio Management customer service is satisfactory, with mixed feedback on responsiveness and technical support experiences.
No sentiment score available
Smartsheet offers praised email support and resources, yet has mixed reviews on ticket handling and customer service efficiency.
 

Room For Improvement

Sentiment score
4.7
OpenText PPM needs improvements in integration, UI, security, resource management, API functionality, and enhanced communication features.
Sentiment score
5.4
Smartsheet needs an intuitive UI, better integration, real-time collaboration, enhanced project management, and improved customer service responsiveness.
 

Scalability Issues

Sentiment score
7.3
OpenText Project and Portfolio Management is scalable and flexible, supporting growth but with evolving tool integration and occasional slowness.
Sentiment score
8.1
Smartsheet is highly scalable, integrates with Microsoft Teams and Jira, supports collaboration, but may require licensing for advanced features.
 

Setup Cost

No sentiment score available
OpenText Project Management is valuable but costly, especially for SMEs, with user-based licensing and separate support costs.
No sentiment score available
Smartsheet provides flexible enterprise pricing, with per-user costs, free options, and competitive advantages over Microsoft Project.
 

Stability Issues

Sentiment score
7.5
OpenText Project Management shows mixed stability: generally robust, but newer versions and upgrades can cause performance issues.
Sentiment score
8.1
Users praise Smartsheet's reliable stability, minor lags, and cloud accessibility, scoring it 8-10 for performance despite initial setup challenges.
 

Valuable Features

Sentiment score
8.4
OpenText PPM excels in user-friendly interface, real-time visibility, integration, resource management, and supports efficient decision-making and business alignment.
Sentiment score
8.0
Smartsheet's intuitive interface, real-time collaboration, and extensive features enhance project management efficiency and appeal to diverse users.
 

Categories and Ranking

OpenText Project and portfo...
Ranking in Project Portfolio Management
9th
Average Rating
7.8
Reviews Sentiment
7.4
Number of Reviews
26
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Portfolio Management
4th
Average Rating
8.0
Reviews Sentiment
7.6
Number of Reviews
40
Ranking in other categories
Project Management Software (5th)
 

Mindshare comparison

As of November 2024, in the Project Portfolio Management category, the mindshare of OpenText Project and portfolio Management is 2.3%, down from 2.5% compared to the previous year. The mindshare of Smartsheet is 7.8%, up from 7.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management
 

Featured Reviews

Aphiwat Leetavorn. - PeerSpot reviewer
Useful for resource and financial management but needs to change Oracle database
The solution helps with tech management. It has a work plan similar to Microsoft Project for tracking progress anywhere. It can synchronize with Microsoft Projects for updating and rebooting tasks. They can also assign tasks to team members who can update progress using timesheets without a sheet. It includes a Project dashboard for managing multiple projects simultaneously and program management for overseeing groups of projects. It offers various data metrics. It has project entities for controlling risks, issues, and protections. It can calculate costs based on resource tasks and compare actual and planned costs. The tool has features for scenario comparison, allowing us to optimize scenarios based on various factors. Additionally, we can manually optimize by managing resource availability, creating staffing profiles, and making payments to optimize in any situation.
Asma Ali - PeerSpot reviewer
Easy to use, simple to set up, and great for non co-located environments
At one point we were trying to use it to organize a curriculum for students to just have the weekly stuff. We kind of ran into trouble doing this. It's not really designed for that. What we were trying to do is give them a real-time syllabus with pre-readings and activities and stuff embedded. It ended up getting really complicated. They also had access, and while there’s probably a way to not give them access, I didn’t know how to set that. I just wanted to let them download. It got complex. It wasn’t just people updating what they were working on. It was something else and it didn’t work. If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal. We use Box to store recordings, for example, of sessions and stuff. We’d like to store it in this solution. We already integrate Smartsheet into Teams for updates and stuff. That works well.
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Top Industries

By visitors reading reviews
Computer Software Company
35%
Financial Services Firm
16%
Government
11%
Manufacturing Company
4%
Educational Organization
41%
Manufacturing Company
7%
Healthcare Company
6%
Government
5%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What do you like most about Micro Focus Project and Portfolio Management (PPM)?
Micro Focus PPM is flexible and easy to use. It's simple to customize and configure workflows.
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
A yearly subscription needs to be procured for the SaaS version of the product, and the on-prem version is available through perpetual licensing. There is an additional cost for product support, wh...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.
 

Also Known As

Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management, HPE PPM
No data available
 

Learn More

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Overview

 

Sample Customers

Bank Simpanan Nasional, Smart Communications, Aareon AG
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about OpenText Project and portfolio Management vs. Smartsheet and other solutions. Updated: October 2024.
816,406 professionals have used our research since 2012.