UKG vs WhentoWork comparison

At UKG, our purpose is people — real people with real challenges, and a simple request. Help me keep my employees productive, connected, and happy. So that’s what we did.

We’ve created an unmatched suite of HR and workforce management solutions, backed by our people who care about yours. Our solutions deliver global workforce experiences that truly reflect the connection between life and work today. That means insights are deeper. Work is easier. And interactions are more meaningful. 

WhentoWork is a cloud-based application that allows you to construct recurring or variable weekly plans by manually adding shifts or importing from templates. Organizations can use a drag-and-drop interface to copy and relocate shifts, and employees can be notified of any changes via text messages or emails. Employees can use a trading board to claim unassigned shifts. When employee time-off requests are approved, schedules are updated. 

WhentoWork’s autofill feature generates optimal schedules based on a variety of parameters, such as minimal shift breaks, maximum hours per day or week, and approved time off. Employee shift preferences can be factored into the scheduling process. Companies can fill shifts by seniority, hire date, or priority groups, which can be defined for each employee.

WhentoWork Features

WhentoWork has many valuable key features. Some of the most useful ones include:

• Integrations: Streamline procedures by integrating with third-party modules, such as Google apps, Outlook, OneLogin, and Google Calendar.
  
• Posting on bulletin board: Use the bulletin board to post business announcements or updates. Keep everyone informed of current and forthcoming events and activities.
  
• Automated notifications: When schedules are made or altered, send automated texts, emails, and push notifications to employees.By sending alerts, you can keep everyone informed while also boosting accountability.
  
• Scheduling staff: Create weekly schedules for single or multiple locations that are recurrent or varied. Using the autofill feature, delegate assignments while avoiding shift conflicts. Allow employees to choose open shifts while making alterations with the drag-and-drop function. To increase shift productivity, use the shift scheduler algorithm.
  
• Tracking confirmations: Getting confirmations and receipts from staff who check schedules is important. Find out everything you need to know about the current schedule and shift changes. Set up advanced email and text message alerts.

WhentoWork Benefits

There are many benefits to implementing WhentoWork. Some of the biggest advantages the solution offers include:

• Allows for scheduling preferences: Consider employee preferences when creating and implementing schedules. Assign employees to shifts that they request to increase their productivity and efficiency.

• Less absenteeism: You’ll see reduced absences, no-shows, and missed shifts. Assigning staff to shifts they prefer will encourage them to show up for work.This increases output while promoting a transparent work culture.

• Optimizes shift coverage: Assure adequate shift coverage so that work can continue uninterrupted if a shift is missed at the last minute. Schedules can be changed last-minute while qualified replacements are sought to cover shifts. Keep track of how much time each employee spends on the job and how well they perform during their shift.

• Quick shift trading: With manager agreement, employees can use the trade board to pick open shifts. Allow employees to see schedules while requesting shift swaps. When schedules are modified, real-time notifications are deployed.

• Accessible on the go: Employees can be scheduled and schedules updated on the go using any Android or iOS device. Employees can use the smartphone app to check schedules, receive urgent alerts, and take up open shifts.