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Box vs SharePoint comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Oct 8, 2024
 

Categories and Ranking

Box
Ranking in Enterprise Content Management
5th
Average Rating
8.4
Number of Reviews
40
Ranking in other categories
Cloud Storage (11th), Digital Asset Management (3rd), Document Management Software (2nd), Content Collaboration Platforms (4th)
SharePoint
Ranking in Enterprise Content Management
1st
Average Rating
7.8
Number of Reviews
152
Ranking in other categories
Web Content Management (2nd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

As of November 2024, in the Enterprise Content Management category, the mindshare of Box is 4.1%, down from 6.8% compared to the previous year. The mindshare of SharePoint is 18.6%, down from 20.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Enterprise Content Management
 

Featured Reviews

Parthasarathy Chellapillai - PeerSpot reviewer
Jan 26, 2024
Used for data storage and data collaboration, but its data security could be improved
If I have restricted access within an organization by keeping the data in Box, there are other applications through which I can barge into the data. If anyone wants to keep a file restricted to four people, I can access it because it's available in the cloud. I can directly access the file and pull in the data by entering the file's name. Someone from outside the organization can't access it. However, someone from within the organization who is not supposed to access the data can access it, provided it is in Box. Box is almost like a folder structure outside your system. The solution uses the cloud, and you don't need any separate storage in your system. Even if your system crashes down, the data will be saved. Overall, I rate the solution a six out of ten.
Sanil Paul - PeerSpot reviewer
Oct 14, 2024
Streamlined collaboration through seamless integration and customization
I have been an administrator for SharePoint and have used it as an end-user for document storage. Predominantly, I've been involved in administration SharePoint helps a lot since we've moved from using it directly to using it as a backend for Teams, which makes collaboration easier. It supports…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The system's performance is impressive, and file sharing is notably straightforward."
"Governance and ease of use are why I think a lot of people like Box, including ourselves. Basically, we're concerned about what information is being sent to Box, so we use a lot of the Box governance features to make sure that what is being sent to Box is appropriate. If it is not appropriate, it is not allowed to be sent. It is also pretty easy to use. It is the easiest to use for customers and for technologists."
"It is a very user-friendly product."
"The collaboration of the solution is good."
"Simple file sharing and sync for internal and external customers."
"The interface is very good."
"Box is extremely stable, they have not been hacked or lost any data in the past seventeen years. I am very impressed with it."
"The solution is used for data storage and any kind of visualization."
"For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature."
"The security feature is valuable."
"There is not just one valuable feature; it is all of them working together."
"Information is much more readily available."
"The ability to take Excel files and make them dynamic SharePoint lists with instant reporting capabilities has been a major benefit."
"SharePoint has an option where you can open files on the browser, whereby more than five people can make amendments to one Excel online file."
"SharePoint enabled the staff to share documents and work on a document simultaneously."
"The search feature is valuable."
 

Cons

"Tasks and comments could be easier to see, report, search, and manage."
"Maturity of the enterprise security around user management."
"One thing that Box would benefit from is a records management component."
"I don't like the low level of role-based security it provides – it's very cumbersome, and the support is ordinary at times."
"I would love to see the ability to invite collaborators extended to a file level, not just the folder level."
"The price must be lowered."
"I recommend doing the trial first, because it's not cheap ware. It's not overly expensive, but it's not cheap ware, and enterprise has a minimum number of users."
"Better integration with other solutions is needed."
"We would like more security features, like automating."
"Annoyingly, many new Office 365 apps always end up being only US locale for the first year of their life. Microsoft needs to realise that most of their customers are not in the USA."
"​The support is the worst. It is bad when Microsoft support does not even know what to do and you have to tell them. Also, they take too long to solve a problem.​"
"Using SharePoint is difficult."
"The initial setup was very complex."
"Replication needs improvement."
"The solution lacks collaboration features."
"It should have a Google-caliber search ability and a model-based GUI."
 

Pricing and Cost Advice

"I have to pay for Box. It could be a little cheaper. On a scale from one to ten, I would give the pricing a five."
"The more you dig, the deeper the level of tools, and the more expensive it becomes."
"We are using the free version of the solution. There is a free version and monthly and yearly subscriptions available."
"Our pricing and licensing is excellent. I'd tell all Higher Ed customers to talk with Internet2 for excellent pricing and support."
"Box needs to improve with their pricing in terms of licensing costs."
"A business account has a minimum of three users. If you are more than three people in-house, go for the Enterprise version. All the external users are free of charge."
"Better sign a full year's contract to get a discount."
"There's a free version that allows you to use it with almost full-feature access. Even in the free version, it gives you all you need."
"The cost is expensive, but worthwhile."
"We have purchased add-ons to handle multiple site collections, form creation, and design."
"The product is reasonably priced."
"Any extended support from Microsoft is expensive."
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
"The replacement costs for it are cheaper if you use only SharePoint."
"For this type of solution, it is not wise to buy it without Software Assurance."
"The pricing is competitive."
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Use our free recommendation engine to learn which Enterprise Content Management solutions are best for your needs.
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Comparison Review

it_user8925 - PeerSpot reviewer
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Educational Organization
57%
Computer Software Company
6%
Financial Services Firm
4%
Manufacturing Company
4%
Government
12%
Computer Software Company
11%
Financial Services Firm
11%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Box?
The solution is used for data storage and any kind of visualization.
What is your experience regarding pricing and costs for Box?
The solution is expensive when it comes to API calls.
Would Alfresco give an organization more benefits in terms of cost, features & security as compared to Sharepoint?
Alfresco scores are high on all features of an ECM solution and tools. Back office processing, rated as 3.36 good. Business Process Application 3.55 Good to excellent. Document Management 4.12...
What is your experience regarding pricing and costs for SharePoint?
I have a little understanding of the licensing cost. A separate team handles it. I am not very well-versed in this area.
 

Comparisons

 

Also Known As

No data available
SharePoint 2007, SharePoint 2010
 

Learn More

 

Overview

 

Sample Customers

GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Box vs. SharePoint and other solutions. Updated: October 2024.
815,854 professionals have used our research since 2012.