Microsoft Project vs monday.com comparison

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Microsoft Project

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Executive SummaryUpdated on Dec 19, 2024

monday.com and Microsoft Project are competitive products in the project management software category. Based on the data comparisons, monday.com seems to have the upper hand in terms of ease of use and adaptability for various team sizes, while Microsoft Project is more suitable for managing complex projects with detailed scheduling needs.

Features: monday.com offers flexibility with customization options, efficient automation, and robust collaboration tools. It integrates well with applications and provides diverse views like Kanban and Gantt for workload management. Microsoft Project provides detailed planning, tracking features, comprehensive project templates, and resource management tools, making it effective for larger projects requiring intricate scheduling and resource allocation.

Room for Improvement: For monday.com, users suggest enhancements in UI customization, handling of sub-items, and better automation flexibility. It also needs more integrations and a less overwhelming notification system. Microsoft Project could improve tool integration, such as with Office 365 and third-party software, and make the user experience more intuitive, especially in reporting.

Ease of Deployment and Customer Service: monday.com is praised for its straightforward implementation on public cloud platforms and excellent customer support. It allows cloud integrations and hybrid setups, accessible to teams of all sizes. Microsoft Project offers on-premises and hybrid cloud deployment options, which are generally more complex due to its extensive features, and while support is adequate, monday.com is noted to be more responsive.

Pricing and ROI: monday.com is considered cost-effective, particularly for smaller teams or those using user-specific pricing plans, often resulting in higher ROI through productivity gains and automation savings. Microsoft Project, while powerful, is more expensive due to per-user licensing fees, but users find its ROI justified for extensive project portfolios. monday.com is noted for its budget-friendly scalability for smaller enterprises.

To learn more, read our detailed Microsoft Project vs. monday.com Report (Updated: January 2025).

Microsoft Project vs. monday.com

January 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

7.6

Microsoft Project enhances resource utilization and ROI, despite some expertise challenges, leading organizations to prioritize license renewals.

Sentiment score

6.8

Monday.com enhances productivity, reduces costs, and improves resource management, benefiting project management, teamwork, and organizational efficiency.

Microsoft Project does help save time and money due to its completeness as a project management solution.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

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No quotes available

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Customer Service

Sentiment score

6.6

Microsoft Project support varies, with mixed reviews; users utilize in-house resources, partners, community, and online assistance.

Sentiment score

7.5

Users generally find monday.com support responsive and helpful, though personalization could improve experiences despite the platform's intuitive design.

There is a website and a connection to AI for support.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

No quotes available

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Scalability Issues

Sentiment score

6.9

Microsoft Project is scalable for large projects, but server limitations, license issues, and integration challenges can affect performance.

Sentiment score

8.0

Monday.com is praised for scalability and versatility, though users note some cost concerns and specific project scaling challenges.

No quotes available

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No quotes available

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Stability Issues

Sentiment score

7.9

Microsoft Project is stable for small to medium projects, with some issues on larger projects affecting performance and synchronization.

Sentiment score

7.9

monday.com is praised for its high stability and reliability, with infrequent performance issues quickly resolved, enhancing professional use.

No quotes available

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No quotes available

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Room For Improvement

Microsoft Project needs improved integration, user interface, collaboration, scalability, and cost-effectiveness for better resource management and automation.

Monday.com users desire improved UX, automation, integrations, communication, templates, board limits, time-tracking, and accessible training resources.

The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.

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Management Design Civil Structure at Malaysia Airports Holdings Bhd

Microsoft Project tends to become very unstable on large project plans with more than 400 lines.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The need for a stable connection is critical as there are network issues that slow our processes down.

Alan Chiou

PM at Galaxy Software Services

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Setup Cost

Microsoft Project's pricing varies by user volume and features, ranging from affordable to expensive, often bundled with other solutions.

Enterprise buyers found monday.com cost-effective with mixed feedback on pricing tiers but praised its scalability and straightforward setup.

The issue with Microsoft is that the license is per personnel, making it expensive.

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Management Design Civil Structure at Malaysia Airports Holdings Bhd

No quotes available

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Valuable Features

Microsoft Project offers comprehensive task management, integration, visualization, and adaptability, making it ideal for diverse industry use.

Monday.com offers automation, customizable dashboards, multiple views, and effective tools for efficient project management and enhanced team collaboration.

This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.

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Management Design Civil Structure at Malaysia Airports Holdings Bhd

monday.com makes it very easy to input any information.

Alan Chiou

PM at Galaxy Software Services

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Categories and Ranking

Microsoft Project

Ranking in Project Management Software

2nd

Average Rating

8.0

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Project Management Software

1st

Average Rating

9.4

Reviews Sentiment

7.3

Number of Reviews

225

Ranking in other categories

CRM (3rd), Project Portfolio Management (1st), Marketing Management (3rd), Opportunity Management (1st)

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Microsoft Project is 8.0%, down from 12.0% compared to the previous year. The mindshare of monday.com is 6.4%, down from 10.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Efficient project management with robust data tracking and an easy setup

Management Design Civil Structure at Malaysia Airports Holdings Bhd

When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

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Jaikishan Daryanani

Product Manager at Enreap

C level has visibility into the entire timeline and status of an initiative, and real-time reporting saves work

It is meant for non-technical users. As a matter of fact, for technical users, it may seem kind of naive or non-sophisticated or something. But for non-tech people, it's a visual treat because it has functionalities and capabilities suited to their business function as well as flexibility in terms of customization to make it adaptable. monday.com is very flexible. We created workspaces for every team and they have the flexibility to create and define their own processes and data points as well as their approval processes. Viewing projects and timelines via Gantt charts in monday.com is a native functionality. The power of the dashboard is that the solution enables you to do risk, timeline, and cost-benefit analyses for your initiatives. It gives you a complete perspective on the impact of your future decisions and initiatives for the upcoming months, quarters, and years. Based on the different levels in the organization, there is visibility into what each function of the organization or each department is up to. As a manager, it gives you a live update of the tasks and any particular changes. You can track the entire project for your teams and for other teams as well. Creating a new project in monday.com takes a few seconds. If you have the templates created you can generate a project via automation. If you have a standard WBS (work breakdown structure) for every single project, you can trigger automation. When the project is approved, within a fraction of a second, the entire WBS is ready for you so that you can start putting in your updates and data. There are around 200 templates available in the solution, and that gives you a baseline to start from, whether you are doing agile management or waterfall. Once you select a template, boom, it creates a baseline structure and you can start. And even if you want to create a new project, it's still pretty simple and a matter of a few seconds.

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Top Industries

By visitors reading reviews

Educational Organization

69%

Computer Software Company

Manufacturing Company

Government

Educational Organization

69%

Computer Software Company

Financial Services Firm

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

The issue with Microsoft is that the license is per personnel, making it expensive.

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What do you like most about monday.com?

The product's initial setup phase was straightforward.

What needs improvement with monday.com?

The need for a stable connection is critical as there are network issues that slow our processes down. Additionally, the synchronization feature is not functioning optimally.

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Product Reports

Download Microsoft Project product report

Microsoft Project

February 2025

Download monday.com product report

February 2025

Also Known As

Project Pro, MS Project

DaPulse

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Monday.com is a dynamic platform offering streamlined automation, customizable interfaces, and seamless integrations ideal for efficient project management.

Monday.com facilitates seamless management through its user-friendly dashboards, ensuring effective collaboration. Its integration with platforms like Slack and Google Drive enhances productivity while offering task assignment, time tracking, and status updates. The customizable templates and color-coded statuses provide clarity and transparency, making it adaptable for technical and non-technical teams.

What are the key features of Monday.com?

Streamlined Automation: Optimize workflows with automated processes.
Intuitive Dashboards: Track progress and performance at a glance.
Customizable Boards: Tailor board layouts to suit team needs.
Real-time Collaboration: Enhance team interaction with collaborative tools.
Integration Capabilities: Connect with Slack, Google Drive, and more for cohesive productivity.

What benefits should users consider?

Improved Efficiency: Automation and integration promote smoother operations.
Enhanced Communication: Tools for direct communication reduce reliance on email.
Transparent Reporting: Comprehensive visibility into project progress and task status.
Adaptability: Suitable for different team structures and sizes.

In project management, Monday.com is widely employed to track tasks, manage timelines, and organize workflows. Its tools enhance collaboration across remote teams, streamline communication, and support sales and onboarding processes. Teams use it to organize information, assign roles, and reduce email dependence through its customizable interface and robust integrations.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber