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Microsoft Project vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
14
Ranking in other categories
Knowledge Management Software (4th), Document Automation Software (4th)
 

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Microsoft Project is 8.0%, down from 12.0% compared to the previous year. The mindshare of Notion is 2.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Rod Organ - PeerSpot reviewer
Master complex project planning with superior scheduling and dependency mapping
The most valuable features of Microsoft Project include dependency mapping, completion ratios, and the ability to apply specific constraints or constraint types. This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable features of this solution are the scheduling, managing the resources, budgeting, tracking the progress, viewing the progress, reporting, and it is very easy to use."
"A lot of valuable features have been added in the last three years, including scheduling automation and intelligence."
"This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks."
"The most valuable feature of Microsoft Project is the reminder feature. This feature allows for the system to send notifications or reminders to individuals who have a task to complete once someone has finished their task. This has been especially useful in situations where multiple people are involved in a task. For example, if I have completed my task and the next person is just beginning, the system will send them a reminder to notify them of my completion. This feature has proven to be very beneficial and convenient for me in my tasks."
"It can auto-connect based on the dates, which makes it easy. It auto-assigns people, and when you're starting to type in, it auto-fills and populates for you, which is great. It provides little time savers when you're typing everything out."
"The most valuable feature of Microsoft Project is status reporting."
"The most valuable feature is probably the Kanban diagram. People are familiar with the Kanban tools. When they do their scrum meetings, they have that Kanban board where you can see the different tiles for all the queries and move them from left to right. IT is familiar with that because, for development, most of the tools have that capability. It could also be more graphical, like Asana."
"Microsoft Project is user-friendly and easy to use to do very complex project plans."
"The ability to structure data is one of the most essential functions of Notion."
"Customer support is great, effective, and easy to reach."
"The initial setup is easy."
"I rate Notion a ten out of ten."
"The product is easy to use and has good responsiveness."
"We can install it on mobile phones, making it feasible to manage productivity."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"Notion has very strong integration capabilities."
 

Cons

"Collaboration is an area that needs improvements."
"It is a traditional Waterfall-based solution, so it doesn't lend itself particularly well to Agile development. You can record Agile sprints within it, but it is not really an Agile-based product. It can store the basic information about budgets that an Agile set of work is looking to use, but that's about it."
"The stability of the solution is an area with certain shortcomings that need improvement."
"I would like Microsoft Project to better align with our business needs, with improved consultant support for setup and integration features that show all relevant aspects at the top level."
"The Microsoft license is relatively expensive."
"Microsoft's solution isn't really a collaboration tool, however. If you need a collaboration tool, you can use Slack, which can be integrated with your JIRA."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project. Currently, you require a separate product for managing agile projects, and people are using Jira and Rally to manage stories in agile. Primarily, on the software development side, people are kind of moving away from Microsoft Project."
"Tracking timeline, resource allocation, and monitoring are areas of concern for the tool where improvements are required."
"It is complicated to connect Notion with external systems."
"It can be difficult to contact the people at Notion."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"One area for improvement in the solution is the absence of integrated charts."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"The only problem I experience is that it often hangs."
"The platform's documentation feature needs improvement."
"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."
 

Pricing and Cost Advice

"I believe the licensing for the solution is based on an annual fee."
"We have to pay for a yearly license for Microsoft Project."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"The solution has a decent annual license subscription cost, which is not high."
"Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."
"Microsoft Project is an expensive solution."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"The license is a one-time payment but it is expensive."
"The product's pricing depends on the usage plans."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"It's pretty affordable."
"The product is affordable compared to other platforms."
"Notion is free to use."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"I pay around $100 per year."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
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Top Industries

By visitors reading reviews
Educational Organization
69%
Computer Software Company
4%
Manufacturing Company
3%
Government
3%
Computer Software Company
14%
Media Company
9%
Educational Organization
8%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
Microsoft Project is very expensive, costing roughly double what it should. We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
For my use, the pricing is reasonable. I pay around $100 per year. However, inviting additional users can become costly.
What needs improvement with Notion?
User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me.
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project vs. Notion and other solutions. Updated: January 2025.
832,138 professionals have used our research since 2012.