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Microsoft Project vs Notion comparison

 

Comparison Buyer's Guide

Executive Summary
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
6.7
Number of Reviews
79
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
13th
Average Rating
8.0
Reviews Sentiment
8.5
Number of Reviews
11
Ranking in other categories
Knowledge Management Software (5th), Document Automation Software (4th)
 

Mindshare comparison

As of November 2024, in the Project Management Software category, the mindshare of Microsoft Project is 9.0%, down from 12.0% compared to the previous year. The mindshare of Notion is 1.9%, up from 0.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Md.  Kamruzzaman - PeerSpot reviewer
A stable solution that very accurately runs projects
Project availability and speed could always be improved. Most of the time, we get the target from the system. If there is a chance to improve the interface, then it should be implemented. Otherwise, our end users are satisfied with using our own interface. Reports could be pushed more quickly.
Omotosho Andrea - PeerSpot reviewer
Versatile productivity tool that requires commitment and a learning curve
I have experience using both Asana and Notion and when it comes to choosing between the two, I find myself leaning more towards Notion. While Asana is undoubtedly a good tool, I have some reservations about its design and interface. Notion, on the other hand, has a great design and interface. Asana is effective for task management, but I didn't connect with it as much, since I didn't use it extensively. My experience with Notion has been different and I quickly grasped its capabilities and enjoyed the learning process. It encourages a more technical approach with features like formulas and the ability to create customized databases, which I appreciate. It allows users to bring their ideas to life without being limited by pre-defined structures.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It comes with our Office 365."
"It is easy to check project costs in the solution."
"The user interface is very clean."
"The project tracking, resource utilization and the cost are the most beneficial aspects of this solution."
"The solution is well established and runs very accurately."
"It served the purpose. It was pretty user-friendly."
"It's a scalable product, especially the online version."
"Microsoft Project is used to track the project delivery and the project management."
"The initial setup is easy."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"I like the high level of customization in Notion."
"The ability to structure data is one of the most essential functions of Notion."
"Notion has a lot of integrations."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"We can install it on mobile phones, making it feasible to manage productivity."
"It is easy to use and very intuitive compared to Microsoft Project."
 

Cons

"The tool's deployment is complex. Integration and automation also need to be improved."
"The solution could be more flexible when it comes to integration."
"Planview FLEX licensing gives us a central repository where all the projects are stored so you can check the finances, resources, etc. It's quite useful to have everything connected. We don't have that for Microsoft Project. It's disconnected. The reporting capabilities could also be better, especially with finance and resources. Everybody complains about reports. That's why we need another tool."
"Collaboration is an area that needs improvements."
"When moving resources between projects, it could be a bit more clear."
"Tracking timeline, resource allocation, and monitoring are areas of concern for the tool where improvements are required."
"I'd like the solution to be less expensive."
"Microsoft Project could improve the interface, it should be more intuitive. It could be adjusted a little bit to make it a little easier to use and more user-friendly. It is a very powerful tool and it takes people a while to get used to it."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"One area for improvement in the solution is the absence of integrated charts."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"Notion's UI could be better."
"The product could be integrated with external platforms."
"It is complicated to connect Notion with external systems."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"It can be difficult to contact the people at Notion."
 

Pricing and Cost Advice

"The solution is less expensive than other options."
"The pricing is based on a licensing model and is reasonable."
"I believe the licensing for the solution is based on an annual fee."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"The license is a one-time payment but it is expensive."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product's pricing depends on the usage plans."
"Notion is free to use."
"The product is affordable compared to other platforms."
"The product has good pricing."
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Top Industries

By visitors reading reviews
Educational Organization
66%
Computer Software Company
4%
Manufacturing Company
4%
Government
3%
Computer Software Company
15%
Financial Services Firm
10%
Educational Organization
10%
Manufacturing Company
10%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What do you like most about Notion?
I like the high level of customization in Notion.
What needs improvement with Notion?
The platform's documentation feature needs improvement. It could benefit from enhanced grammar and error-checking capabilities to aid users in producing error-free content.
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Learn More

 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project vs. Notion and other solutions. Updated: October 2024.
816,406 professionals have used our research since 2012.