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Microsoft Project vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
14
Ranking in other categories
Knowledge Management Software (4th), Document Automation Software (4th)
 

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Microsoft Project is 8.0%, down from 12.0% compared to the previous year. The mindshare of Notion is 2.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is easy to use and pretty intuitive. User interfaces have stayed the same for the most part for the last 20 years. So, there is a familiarity."
"The project tracking, resource utilization and the cost are the most beneficial aspects of this solution."
"The ability to break down project phases is most valuable. Being able to align the tasks and reporting with project milestones and progress is also valuable."
"The solution is well established and runs very accurately."
"The user interface is simple and it helps me in planning what needs to be accomplished."
"The solution is stable."
"The most valuable feature of the solution is planning."
"They now have MS project Online and they have two levels, so it's easier to access what you need and to choose specifically what you'll use. You can start at a lower level, for example, and be more cost-effective and move up if it suits you."
"I like the high level of customization in Notion."
"I rate Notion a ten out of ten."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"Notion is a great tool for note-keeping and note-sharing."
"The initial setup is easy."
"Notion is heavily used in my workflow."
"It is easy to use and very intuitive compared to Microsoft Project."
"Notion is a very flexible and customizable platform, allowing users to create whatever they need."
 

Cons

"This solution needs more templates focused on types of projects to ease setup."
"The Gantt set needs to be improved. The grid lines needs to be more interactive."
"The setup and scalability can be somewhat difficult for new users until they gain knowledge."
"I would like to see the inclusion of multi-currency support."
"Tracking timeline, resource allocation, and monitoring are areas of concern for the tool where improvements are required."
"I would like to see a direct integration of Microsoft Project with AutoCAD. It will make client presentations easy."
"The collaboration has room for improvement."
"In the next release, Microsoft should include cross-project integration."
"The product could be integrated with external platforms."
"Notion's UI needs improvement."
"It is complicated to connect Notion with external systems."
"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"One area for improvement in the solution is the absence of integrated charts."
"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."
 

Pricing and Cost Advice

"We have to pay for a yearly license for Microsoft Project."
"The solution is less expensive than other options."
"I am not involved with this."
"The pricing is based on a licensing model and is reasonable."
"It gets expensive when having to add all of the plugins and everything that you need."
"The licensing model is somewhat complex."
"I rate Microsoft Project's pricing a five out of ten."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product is affordable compared to other platforms."
"The product's pricing depends on the usage plans."
"It's pretty affordable."
"I pay around $100 per year."
"The product has good pricing."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
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Top Industries

By visitors reading reviews
Educational Organization
69%
Computer Software Company
4%
Manufacturing Company
3%
Government
3%
Computer Software Company
17%
Media Company
9%
Educational Organization
7%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...
What needs improvement with Notion?
It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project vs. Notion and other solutions. Updated: January 2025.
837,501 professionals have used our research since 2012.