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Microsoft Project vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
80
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
15th
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
11
Ranking in other categories
Knowledge Management Software (5th), Document Automation Software (4th)
 

Mindshare comparison

As of December 2024, in the Project Management Software category, the mindshare of Microsoft Project is 8.9%, down from 11.9% compared to the previous year. The mindshare of Notion is 2.1%, up from 0.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Md.  Kamruzzaman - PeerSpot reviewer
A stable solution that very accurately runs projects
Project availability and speed could always be improved. Most of the time, we get the target from the system. If there is a chance to improve the interface, then it should be implemented. Otherwise, our end users are satisfied with using our own interface. Reports could be pushed more quickly.
Omotosho Andrea - PeerSpot reviewer
Versatile productivity tool that requires commitment and a learning curve
I have experience using both Asana and Notion and when it comes to choosing between the two, I find myself leaning more towards Notion. While Asana is undoubtedly a good tool, I have some reservations about its design and interface. Notion, on the other hand, has a great design and interface. Asana is effective for task management, but I didn't connect with it as much, since I didn't use it extensively. My experience with Notion has been different and I quickly grasped its capabilities and enjoyed the learning process. It encourages a more technical approach with features like formulas and the ability to create customized databases, which I appreciate. It allows users to bring their ideas to life without being limited by pre-defined structures.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The built-in dashboards are powerful because they show both project and overall progress."
"The most valuable feature of Microsoft Project is the reminder feature. This feature allows for the system to send notifications or reminders to individuals who have a task to complete once someone has finished their task. This has been especially useful in situations where multiple people are involved in a task. For example, if I have completed my task and the next person is just beginning, the system will send them a reminder to notify them of my completion. This feature has proven to be very beneficial and convenient for me in my tasks."
"The reporting features are quite strong. Being able to do team reports and find out what work is pending, what work needs to be done are key in my day-to-day management of the team. The earned value analysis capabilities and critical path capabilities inside the tool help me make sure that I'm keeping the projects on track."
"It is easy to check project costs in the solution."
"The solution is very useful for project planning."
"It served the purpose. It was pretty user-friendly."
"The most valuable features of this solution are the scheduling, managing the resources, budgeting, tracking the progress, viewing the progress, reporting, and it is very easy to use."
"The ability to break down project phases is most valuable. Being able to align the tasks and reporting with project milestones and progress is also valuable."
"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."
"It is easy to use and very intuitive compared to Microsoft Project."
"The product is easy to use and has good responsiveness."
"The product is easy to use and has good responsiveness."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"I like the high level of customization in Notion."
"The initial setup is easy."
"Notion is a great tool for note-keeping and note-sharing."
 

Cons

"I would like to see the inclusion of multi-currency support."
"The online version of Microsoft Project lacks some functionality compared to the on-premises version."
"Collaboration is an area that needs improvements."
"The collaboration has room for improvement."
"The setup and scalability can be somewhat difficult for new users until they gain knowledge."
"The tool's most valuable feature is scheduling."
"Its user experience can be improved while configuring it. Its reporting can also be better. Reporting is not very easy. Reports do not always work. I was trying to download some reports, and they didn't work. I don't know if it was related to the configuration that I was using. I didn't go too deep to check if something was missing."
"It would be better if the solution is integrated with other communication platforms like Microsoft Teams."
"Notion's UI could be better."
"Notion's UI needs improvement."
"There could be an automation feature included in the product."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"One area for improvement in the solution is the absence of integrated charts."
"It is complicated to connect Notion with external systems."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"It can be difficult to contact the people at Notion."
 

Pricing and Cost Advice

"It probably was $30 per license on a monthly basis. There is no additional fee."
"Its price could be reduced a little."
"I rate Microsoft Project's pricing a five out of ten."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"You do not have to invest much in terms of configuring this solution to suit your needs."
"I rate the solution's pricing a three out of ten."
"The solution is expensive."
"The product is not expensive. My company has opted for an annual subscription."
"The product is affordable compared to other platforms."
"The product has good pricing."
"Notion is free to use."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"It's pretty affordable."
"The product has good pricing."
"The product's pricing depends on the usage plans."
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Top Industries

By visitors reading reviews
Educational Organization
67%
Computer Software Company
4%
Manufacturing Company
3%
Government
3%
Computer Software Company
15%
Financial Services Firm
9%
Manufacturing Company
9%
Educational Organization
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
For companies, it's a good price. For a single person or student, it might be a little expensive.
What needs improvement with Notion?
It can be difficult to contact the people at Notion. They don't provide a formal answer, just tutorials, so their customer service could be better.
 

Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Learn More

 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Microsoft Project vs. Notion and other solutions. Updated: December 2024.
824,053 professionals have used our research since 2012.