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Notion vs Zoho Projects comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
14
Ranking in other categories
Knowledge Management Software (4th), Document Automation Software (4th)
Zoho Projects
Ranking in Project Management Software
15th
Average Rating
8.0
Reviews Sentiment
7.5
Number of Reviews
15
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Notion is 2.3%, up from 0.5% compared to the previous year. The mindshare of Zoho Projects is 1.3%, up from 0.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.
Jacob Shetty - PeerSpot reviewer
A cost-effective project management tool that can be deployed in a very less time-frame
I have been using it for the last eight years overall, the applications, and they've come a long way now. It's really good and intuitive at this stage. However, I still feel that they could do a little bit more in terms of application integrations, like the third-party ones. That could be useful. There are a bunch of its integrations with third parties, but probably a little more would be better. The telephone support provided by the support team should become better. Regarding adding features or functions to Zoho projects, I think I would add more reporting tools to the solution. Some of the default reports in Zoho Projects are obviously useful, but I would like to add some more analytics based on all the activities taking place in Zoho Projects. I would prefer to build my own custom report and all those sorts of things.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"It is easy to use and very intuitive compared to Microsoft Project."
"Notion is heavily used in my workflow."
"The product is easy to use and has good responsiveness."
"I rate Notion a ten out of ten."
"We can install it on mobile phones, making it feasible to manage productivity."
"I like the high level of customization in Notion."
"The initial setup is easy."
"We use the tool for our core business project. If we have a new site coming up, there are many milestones that need to be checked. The solution helps to ensure consistency."
"The product is very easy to understand."
"We can customize the tool."
"We were able to track each department's work and what they were doing inside the actual department. Gantt charts are useful to track departmental progress and operation, or we are that item stuff."
"While integrating a voice solution with Zoho Projects, the focus was on creating a unified interface for voice and customer engagement across various platforms like Facebook, social media, and emails. The primary goal was to seamlessly merge the two platforms into a single interface. To achieve this, we engaged in API integrations and worked on aspects such as initializing, authentication, and access control."
"It is a scalable solution."
"The product can be seamlessly integrated into our CRM."
"Zoho Projects is very flexible and user-friendly."
 

Cons

"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"Notion's UI could be better."
"User management needs improvement."
"It is complicated to connect Notion with external systems."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"It can be difficult to contact the people at Notion."
"The platform's documentation feature needs improvement."
"The product could be integrated with external platforms."
"The solution’s interface should be improved."
"If given the opportunity, I would focus on improving automation within Zoho Projects. While attempting to integrate with other platforms, users often encounter errors. The integration capabilities of Zoho Projects could be enhanced. Currently, the integration options are categorized as either easy or customized, with the latter requiring deluge code, which might pose challenges due to its lesser-known usage."
"We'd like to have milestone features."
"The UI and UX must be improved."
"The tool should add live chat, live call, and live meeting features where clients can communicate."
"Zoho Meeting definitely needs an improvement, because the quality is not as good as Zoom or Microsoft Teams, which I've used in the past."
"The telephone support provided by the support team should become better."
"Its template management feature could be easier to use."
 

Pricing and Cost Advice

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product's pricing depends on the usage plans."
"Notion is free to use."
"I pay around $100 per year."
"The product has good pricing."
"The product is affordable compared to other platforms."
"It's pretty affordable."
"The product has good pricing."
"The product has different pricing models for different regions."
"The solution is not very expensive."
"The price for Zoho Projects is seven GBP per user per month."
"Zoho Projects is cost-effective."
"The product is fairly priced."
"The solution is cheap."
"The Enterprise version costs INR 630 per user per month."
"Zoho Projects' costs are yearly and affordable."
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Top Industries

By visitors reading reviews
Computer Software Company
17%
Media Company
9%
Educational Organization
7%
University
7%
Educational Organization
83%
Manufacturing Company
2%
Financial Services Firm
2%
Comms Service Provider
1%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...
What needs improvement with Notion?
It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...
What do you like most about Zoho Projects?
While integrating a voice solution with Zoho Projects, the focus was on creating a unified interface for voice and customer engagement across various platforms like Facebook, social media, and emai...
What needs improvement with Zoho Projects?
The tool should include more reports because we need to integrate Zoho Analytics with the report section. The basic reports could be improved in Zoho Projects.
What is your primary use case for Zoho Projects?
We are Zoho partners, and we specialize in sales and technical matters. We implement Zoho Projects based on the client's requirements.
 

Comparisons

No data available
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Intel, Jaguar, PWC, Yatra, Yale, Timex
Find out what your peers are saying about Notion vs. Zoho Projects and other solutions. Updated: January 2025.
837,501 professionals have used our research since 2012.