Try our new research platform with insights from 80,000+ expert users

Notion vs Zoho Projects comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Notion
Ranking in Project Management Software
15th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
14
Ranking in other categories
Knowledge Management Software (5th), Document Automation Software (3rd)
Zoho Projects
Ranking in Project Management Software
14th
Average Rating
8.0
Reviews Sentiment
7.5
Number of Reviews
15
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of February 2025, in the Project Management Software category, the mindshare of Notion is 2.3%, up from 0.5% compared to the previous year. The mindshare of Zoho Projects is 1.3%, up from 0.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.
Jacob Shetty - PeerSpot reviewer
A cost-effective project management tool that can be deployed in a very less time-frame
I have been using it for the last eight years overall, the applications, and they've come a long way now. It's really good and intuitive at this stage. However, I still feel that they could do a little bit more in terms of application integrations, like the third-party ones. That could be useful. There are a bunch of its integrations with third parties, but probably a little more would be better. The telephone support provided by the support team should become better. Regarding adding features or functions to Zoho projects, I think I would add more reporting tools to the solution. Some of the default reports in Zoho Projects are obviously useful, but I would like to add some more analytics based on all the activities taking place in Zoho Projects. I would prefer to build my own custom report and all those sorts of things.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I rate Notion a ten out of ten."
"The product is easy to use and has good responsiveness."
"Notion is a great tool for note-keeping and note-sharing."
"The ability to structure data is one of the most essential functions of Notion."
"Notion is heavily used in my workflow."
"It is easy to use, and I love its UI."
"Customer support is great, effective, and easy to reach."
"It is easy to use and very intuitive compared to Microsoft Project."
"It is a scalable solution."
"The product is very easy to understand."
"Timesheets and the ability to add attachments are very valuable features to us."
"The most valuable feature of Zoho Projects is all integrated into one. We don't have to start using multiple tools, such as Projects, CRM, Marketing, Automation, Finance, and setting up Meetings. It's all in one solution. I don't have to go to multiple different platforms to have all the features I need."
"We can integrate Zoho Projects with Zoho CRM."
"While integrating a voice solution with Zoho Projects, the focus was on creating a unified interface for voice and customer engagement across various platforms like Facebook, social media, and emails. The primary goal was to seamlessly merge the two platforms into a single interface. To achieve this, we engaged in API integrations and worked on aspects such as initializing, authentication, and access control."
"The product can be seamlessly integrated into our CRM."
"Zoho Projects is very flexible and user-friendly."
 

Cons

"It is complicated to connect Notion with external systems."
"The platform's documentation feature needs improvement."
"One area for improvement in the solution is the absence of integrated charts."
"The product could be integrated with external platforms."
"Notion's UI could be better."
"Notion's UI needs improvement."
"There could be an automation feature included in the product."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"Its template management feature could be easier to use."
"The only room for improvement over here is a feature related to the trend, like AI-related things that we can expect need to be introduced."
"Zoho Meeting definitely needs an improvement, because the quality is not as good as Zoom or Microsoft Teams, which I've used in the past."
"The tool should add live chat, live call, and live meeting features where clients can communicate."
"The solution should improve on integration and customization."
"The solution’s interface should be improved."
"Sometimes the solution does not work."
"The basic reports could be improved in Zoho Projects."
 

Pricing and Cost Advice

"The product has good pricing."
"The product's pricing depends on the usage plans."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"I pay around $100 per year."
"Notion is free to use."
"The product is affordable compared to other platforms."
"It's pretty affordable."
"The Enterprise version costs INR 630 per user per month."
"The price for Zoho Projects is seven GBP per user per month."
"The product is fairly priced."
"The product has different pricing models for different regions."
"The solution is not very expensive."
"The solution is cheap."
"Zoho Projects is cost-effective."
"Zoho Projects' costs are yearly and affordable."
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
832,138 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Computer Software Company
14%
Media Company
9%
Educational Organization
8%
University
8%
Educational Organization
83%
Manufacturing Company
2%
Financial Services Firm
2%
Comms Service Provider
1%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
For my use, the pricing is reasonable. I pay around $100 per year. However, inviting additional users can become costly.
What needs improvement with Notion?
User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me.
What do you like most about Zoho Projects?
While integrating a voice solution with Zoho Projects, the focus was on creating a unified interface for voice and customer engagement across various platforms like Facebook, social media, and emai...
What needs improvement with Zoho Projects?
The tool should include more reports because we need to integrate Zoho Analytics with the report section. The basic reports could be improved in Zoho Projects.
What is your primary use case for Zoho Projects?
We are Zoho partners, and we specialize in sales and technical matters. We implement Zoho Projects based on the client's requirements.
 

Comparisons

No data available
 

Overview

 

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Intel, Jaguar, PWC, Yatra, Yale, Timex
Find out what your peers are saying about Notion vs. Zoho Projects and other solutions. Updated: January 2025.
832,138 professionals have used our research since 2012.