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Egnyte vs Microsoft 365 Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Egnyte
Ranking in Content Collaboration Platforms
13th
Average Rating
8.4
Reviews Sentiment
8.0
Number of Reviews
6
Ranking in other categories
No ranking in other categories
Microsoft 365 Business
Ranking in Content Collaboration Platforms
8th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
244
Ranking in other categories
Mobile Device Management (MDM) (2nd)
 

Mindshare comparison

As of April 2025, in the Content Collaboration Platforms category, the mindshare of Egnyte is 6.0%, up from 2.6% compared to the previous year. The mindshare of Microsoft 365 Business is 1.5%, down from 1.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

John Michael - PeerSpot reviewer
Great search functionality and useful co-authoring capabilities with an easy setup
The best feature is the co-authoring. Before, in Egnyte desktop sync, it didn't have the capability to co-author. Now, since you have Egnyte Connect on your machine, it gives you the capability to co-author on a single file at the same time. Now that the Egnyte vendor upgraded the version and they introduced the Egnyte Connect, there are a lot of features that they added, including co-authoring. You can also access those files and folders using your mobile device, which is good. Some of our advisors don't have a desktop or laptop, so they are just accessing their files via mobile devices or tablets. Before, in Egnyte desktop sync, you could install it on a certain server. Now, with Egnyte Connect, you can install the application on a particular server, and then you can save your file from there. The initial setup is easy. It's easy to move files around, even to, for example, SharePoint. The search functionality has been good. The user interface is great. Support is great. In Egnyte Connect, you can add more domains if you want to access files and folders.
Luca Turco - PeerSpot reviewer
Subscription model ensures continuous updates and connectivity across devices
The subscription model of Microsoft 365 Business is beneficial since it provides continuous updates, including functional updates and transformations of the product. This contrasts with older perpetual licenses that rarely received updates. The overall suite is very complete, and being tied to a vendor that improves week by week is of great value. Implemented features like sharing calendars and access to emails on multiple devices enhance basic functionalities that were previously lacking.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a good storage solution."
"It is scalable and stable."
"Egnyte Connect is a great application to save files."
"It's easy to move files around, even to, for example, SharePoint."
"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."
"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."
"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."
"We use Microsoft 365 Business for email and desktop management. We also use Office Suite products like Word, Excel, and PowerPoint to manage documents."
"The installation is very easy."
"Sharing screens, even on mobile devices, is great."
"This is a user-friendly product that is easy to use."
"The platform is well-integrated with all Microsoft products."
"The scalability is okay."
"It is pretty secure. Although it is on the cloud, it has features such as two-factor authentication for making our enterprise data secure. Its availability is very valuable. It is always up, and we've never faced a downtime with it until now."
"Microsoft 365 Business is easy to use. Most companies use Microsoft Windows as an operating system making the use of this solution straightforward. There is a small learning curve and it is something everyone can adapt to easily."
 

Cons

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."
"You cannot delete a file when you have uploaded it in error."
"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."
"As of right now, I have everything that I and my team need."
"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."
"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."
"It would be ideal if they could improve the cybersecurity of the endpoints, and to provide pictures of new zero-days cybersecurity threats as soon as possible."
"Bandwidth usage is not always the same depending on the network connection."
"The platform's security aspect needs improvement. They should include an inbuilt security feature."
"The technical support need to improve, I have had bad experiences."
"The time synchronization with the internet could be better, as well as the application architecture."
"There should be more alignment between Windows solutions, mobile solutions, and web solutions."
"Some of the functionalities available in the desktop version are not available on the cloud."
"It should be a bit more user-friendly. It should be less click to get to what you need. this would help people use it more efficiently."
 

Pricing and Cost Advice

"I do not have experience with the pricing of this solution."
"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."
"It could be cheaper. It's cloud-based, and we pay a yearly subscription."
"Now you can select different licenses, for example, if somebody doesn't need all of the features, it would cost $8 USD per month and if they didn't need the email application then it would cost $6 USD per month."
"Compared to buying a license, it is much cheaper and a good buy."
"It is not so expensive."
"The licensing costs are not expensive."
"It is quite expensive."
"The price of the subscription for the solution could be less expensive."
"The price in general could be cheaper."
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Top Industries

By visitors reading reviews
Educational Organization
52%
Computer Software Company
7%
Construction Company
6%
Financial Services Firm
5%
Computer Software Company
16%
Financial Services Firm
9%
Healthcare Company
8%
Government
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Ask a question
Earn 20 points
What do you like most about Microsoft 365 Business?
The product's initial setup phase was straightforward.
What is your experience regarding pricing and costs for Microsoft 365 Business?
The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost. It is generally still worth the money and is cost-effective when considering the pr...
What needs improvement with Microsoft 365 Business?
Price is an area for improvement, as spending less money would always be preferable. However, the comprehensive nature of the solution justifies the cost.
 

Comparisons

 

Also Known As

No data available
Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business
 

Overview

 

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull
Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company
Find out what your peers are saying about Egnyte vs. Microsoft 365 Business and other solutions. Updated: March 2025.
848,207 professionals have used our research since 2012.