Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.2, while OpenText is ranked #12. Google holds a 23.8% mindshare in EA, compared to OpenText’s 1.2% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 101 Google Workspace reviews

6,522 Views
5,908 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

742 Views
353 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 5, 2025

Google Workspace and OpenText GroupWise are competing in the enterprise-level collaboration tools category. Google Workspace has the upper hand in seamless integration and user-friendly features, while OpenText GroupWise is strong in security and advanced email functionalities.

Features: Google Workspace includes integrated productivity apps like Gmail, Google Drive, and Google Calendar, enhancing collaboration through real-time document editing and sharing. OpenText GroupWise features robust security, advanced email management, and calendar capabilities, catering to organizations requiring stringent data protection.

Ease of Deployment and Customer Service: Google Workspace provides a quick and efficient cloud-based deployment model, supported by extensive online resources and customer service options. OpenText GroupWise often involves more complex on-premises deployment, requiring comprehensive technical support post-deployment.

Pricing and ROI: Google Workspace offers a subscription-based pricing model with scalable options, allowing businesses to adjust to their budget while enhancing ROI through productivity gains. OpenText GroupWise includes licensing and maintenance fees, which may incur higher upfront costs but are justified by long-term security benefits.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: January 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

January 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

2nd

Average Rating

8.2

Reviews Sentiment

7.3

Number of Reviews

101

Ranking in other categories

Cloud Storage (4th), Content Collaboration Platforms (2nd)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of January 2025, in the Email Applications category, the mindshare of Google Workspace is 23.8%, up from 22.6% compared to the previous year. The mindshare of OpenText GroupWise is 1.2%, down from 1.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"A complete integrated environment for our business. I get Google docs, Gmail, online space, and calendar where I can easily perform all documentation, storage, and communications online."

"The features we use quite a lot are the mail and Google Drive. We can store documents and share documents between both employees here, locally in Sweden, and we have an office in the US as well. It's a very easy way to share information and documents, and have online meetings and stuff with Google Meet. We use it quite a lot."

"The most valuable feature of Google Workspace is the sheets and documents."

"I think it is a great subscription for me. I think it is important, especially when making an internal email subscription. For example, I can easily create my colleague's email address, and we can use it. I benefited from G Suite. I am using the G Suite Drive, which provides 30GB of storage, and it is helping for me. I think it's better for me."

"The tool helps me keep a backup of old emails. Like everyone else, I love the Google search engine for searching emails on webmail. The Google Workspace connector for Outlook works well, so I have no issues with that."

"I find smart sheets in Google Sheets to be useful."

"personally prefer to use G Suite applications, such as Gmail, Slides, and Sheets, because they give you the freedom to share the document you're editing and co-work with other colleagues simultaneously."

"The most beneficial feature is Gmail, which we use extensively."

More Google Workspace pros

"The cost-effectiveness of the solution is most valuable."

"Very secure with great storage capacity."

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

Cons

"Integration with Microsoft Outlook could be improved. The new integration was implemented last September, and we are facing some issues with OAuth 2.0 authentication."

"Sometimes, I would like to be able to use the solution offline, and I can't do so. It would be ideal if there was some sort of offline mode available."

"We noticed that sometimes when we forward emails to somebody, it is being relocated as part of the communication somewhere else. The traceability and other features should be improved."

"Improvements to G Suite would be the ability to collaborate more easily and better quality video compression in Google Meet."

"Integration with Microsoft Outlook could be improved."

"Their tool called Sheets is the counterpart to Excel but it doesn't have the same functionality that Excel would have. So usually if somebody needs to go back to Excel or Office, it's because of Excel."

"What needs improvement in Google Workspace is the Google Drive app, in particular, making the process of finding the shared and most used files and folders easier. The first time you get an invite to view a file or folder in Google Drive and you view that folder or file, it's pretty easy, but the next time you try to access it again, sometimes, it's a bit difficult to find what was shared with you. An additional feature I'd like to see in Google Workspace is the option to un-send messages in Gmail. Microsoft has a message recall feature, and this isn't available in Gmail, so it's the feature I'd like to be added to Gmail."

"I would rate the stability a five out of ten."

More Google Workspace cons

"Their support can be improved. It is not as good as it used to be."

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

"The WebAccess feature is somewhat lacking and could be improved."

Pricing and Cost Advice

"The pricing is very high, although I cannot tell if this is the result of the Indian vendors artificially inflating it."

"It's cheaper to run a couple of users in a Google platform than what it would be with Microsoft Exchange."

"We receive value for the price that we pay."

"The price of the solution can vary."

"The price of G Suite Enterprise is reasonable compared to HotSpot. I'm not going to say G Suite Enterprise is affordable. It's valuable, you find value in paying your gas bill or your electricity bill, because of what it allows you to do."

"I can't recall the exact pricing per user for Google Workspace, but I know it's not that expensive. I'm in a mid-sized company that's able to maintain and afford Google Workspace, so it has competitive pricing, and I would rate its price as four out of five."

"Pricing is something concerning. We find the solution very expensive."

"The pricing of Google Workspace, so far, has been reasonable."

More Google Workspace pricing and cost advice

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

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Top Industries

By visitors reading reviews

Computer Software Company

13%

Financial Services Firm

Educational Organization

Government

Computer Software Company

19%

Government

10%

University

Educational Organization

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

See all answers

What is your experience regarding pricing and costs for Google Workspace?

I'm not satisfied with the cost because I feel these services should be free as they use our data.

See all answers

What needs improvement with Google Workspace?

Google Workspace lacks the ability to copy and move files from one folder to another easily. I also find it challenging to perform many operations using the context menu in Google Sheets, Google Do...

See all answers

What do you like most about Novell GroupWise?

I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is.

See all answers

What is your experience regarding pricing and costs for Novell GroupWise?

Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my...

See all answers

What needs improvement with Novell GroupWise?

What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it. Other solutions a...

See all answers

Comparisons

Microsoft Exchange Online vs Google Workspace

Compared 33% of the time

Amazon WorkMail vs Google Workspace

Compared 30% of the time

ProtonMail vs Google Workspace

Compared 6% of the time

IceWarp vs Google Workspace

Compared 4% of the time

Amazon WorkDocs vs Google Workspace

Compared 4% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 67% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 33% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

January 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

January 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Learn More

Google

OpenText

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

January 2025

Free Report: Google Workspace vs. OpenText GroupWise

Find out what your peers are saying about Google Workspace vs. OpenText GroupWise and other solutions. Updated: January 2025.

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