Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.1, while OpenText is ranked #12. Google holds a 23.3% mindshare in EA, compared to OpenText’s 1.2% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 101 Google Workspace reviews

6,330 Views
5,707 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

651 Views
314 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 5, 2025

Google Workspace and OpenText GroupWise are competing in the enterprise-level collaboration tools category. Google Workspace has the upper hand in seamless integration and user-friendly features, while OpenText GroupWise is strong in security and advanced email functionalities.

Features: Google Workspace includes integrated productivity apps like Gmail, Google Drive, and Google Calendar, enhancing collaboration through real-time document editing and sharing. OpenText GroupWise features robust security, advanced email management, and calendar capabilities, catering to organizations requiring stringent data protection.

Ease of Deployment and Customer Service: Google Workspace provides a quick and efficient cloud-based deployment model, supported by extensive online resources and customer service options. OpenText GroupWise often involves more complex on-premises deployment, requiring comprehensive technical support post-deployment.

Pricing and ROI: Google Workspace offers a subscription-based pricing model with scalable options, allowing businesses to adjust to their budget while enhancing ROI through productivity gains. OpenText GroupWise includes licensing and maintenance fees, which may incur higher upfront costs but are justified by long-term security benefits.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: March 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

March 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

2nd

Average Rating

8.2

Reviews Sentiment

7.3

Number of Reviews

101

Ranking in other categories

Cloud Storage (6th), Content Collaboration Platforms (3rd)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of March 2025, in the Email Applications category, the mindshare of Google Workspace is 23.3%, up from 23.4% compared to the previous year. The mindshare of OpenText GroupWise is 1.2%, down from 1.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable feature of Google Workspace is its ease of use and stability."

"I find smart sheets in Google Sheets to be useful."

"It's easy to control the admin settings, like updating the SDS, NIK, etc. I"

"There are several online forums and a lot of support materials online."

"The tool helps me keep a backup of old emails. Like everyone else, I love the Google search engine for searching emails on webmail. The Google Workspace connector for Outlook works well, so I have no issues with that."

"The user interface is fantastic. It's also available for the individual person, so that's also a great thing about it."

"The most valuable feature of Google Workspace is the sheets and documents."

"The implementation was very easy."

More Google Workspace pros

"Very secure with great storage capacity."

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

"The cost-effectiveness of the solution is most valuable."

Cons

"Google could integrate Gemini AI with Google Workspace to enhance user experience."

"Scalability is not as good as we would like."

"G-Suite is excellent for what we're trying to do, but it could use some extra features. For example, it would be helpful if we had a seamless way to convert Excel macros to Google Sheets."

"We need more functionality with Google Sheets"

"Better integration without visual misrepresentation with the Microsoft suite is required."

"I find the price high for the full suite features. Compared to Exchange Online, the price might not be too high, but you cannot choose only one functionality. When you buy Google Workspace, you have to get everything, including file storage and communication tools, which I don't use."

"Google needs to improve its support."

"The performance speed could be improved when the internet connection is slow."

More Google Workspace cons

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

"Their support can be improved. It is not as good as it used to be."

"The WebAccess feature is somewhat lacking and could be improved."

Pricing and Cost Advice

"There are benefits that can provide a competitive advantage, e.g., improved productivity (with appropriate training), increased collaboration (with correct use of tools), flexible working - work from home or remote locations, easy to scale - fast onboarding of new employees, and ability to add and remove licenses, as required."

"The pricing is a bit on the higher side than normal. For a basic Google account it costs $100, but Enterprise is %150."

"The solution is expensive."

"Pricing is something concerning. We find the solution very expensive."

"I can't recall the exact pricing per user for Google Workspace, but I know it's not that expensive. I'm in a mid-sized company that's able to maintain and afford Google Workspace, so it has competitive pricing, and I would rate its price as four out of five."

"We have purchased an annual subscription."

"You pay for Google Workspace based on your usage and the apps you use, but in my case, it's free, but if I used it a lot more, I'd probably need to pay. 15GB is enough for me, but I see myself upgrading and paying the additional charges for more storage regularly."

"Traffic management tools may be required for larger setups and should be included in any pricing calculations."

More Google Workspace pricing and cost advice

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Financial Services Firm

Educational Organization

Comms Service Provider

Computer Software Company

20%

Government

12%

University

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

See all answers

What is your experience regarding pricing and costs for Google Workspace?

I'm not satisfied with the cost because I feel these services should be free as they use our data.

See all answers

What needs improvement with Google Workspace?

As far as Google Workspace is concerned, it is working fine for us. Our needs are fulfilled, so that's fine. However, integration with Microsoft Outlook could be improved. The new integration was i...

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Comparisons

Microsoft Exchange Online vs Google Workspace

Compared 31% of the time

Amazon WorkMail vs Google Workspace

Compared 29% of the time

ProtonMail vs Google Workspace

Compared 8% of the time

Amazon WorkDocs vs Google Workspace

Compared 4% of the time

IceWarp vs Google Workspace

Compared 4% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 61% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 39% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

March 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

February 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

OpenText

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

March 2025

Free Report: Google Workspace vs. OpenText GroupWise

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