Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.1, while OpenText is ranked #12. Google holds a 22.9% mindshare in EA, compared to OpenText’s 1.3% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 101 Google Workspace reviews

6,268 Views
5,616 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

638 Views
316 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 5, 2025

Google Workspace and OpenText GroupWise are competing in the enterprise-level collaboration tools category. Google Workspace has the upper hand in seamless integration and user-friendly features, while OpenText GroupWise is strong in security and advanced email functionalities.

Features: Google Workspace includes integrated productivity apps like Gmail, Google Drive, and Google Calendar, enhancing collaboration through real-time document editing and sharing. OpenText GroupWise features robust security, advanced email management, and calendar capabilities, catering to organizations requiring stringent data protection.

Ease of Deployment and Customer Service: Google Workspace provides a quick and efficient cloud-based deployment model, supported by extensive online resources and customer service options. OpenText GroupWise often involves more complex on-premises deployment, requiring comprehensive technical support post-deployment.

Pricing and ROI: Google Workspace offers a subscription-based pricing model with scalable options, allowing businesses to adjust to their budget while enhancing ROI through productivity gains. OpenText GroupWise includes licensing and maintenance fees, which may incur higher upfront costs but are justified by long-term security benefits.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: March 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

March 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

2nd

Average Rating

8.2

Reviews Sentiment

7.3

Number of Reviews

101

Ranking in other categories

Cloud Storage (6th), Content Collaboration Platforms (2nd)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of April 2025, in the Email Applications category, the mindshare of Google Workspace is 22.9%, down from 23.8% compared to the previous year. The mindshare of OpenText GroupWise is 1.3%, down from 1.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution is easy to use, and you don't need a lot of knowledge for it."

"Everything is synchronized across every single device you use to access G Suite. That is why we like it."

"It's certainly easier to meet. We have offices around the world and the ability to have a company meeting on Google Meet platform makes it a whole lot easier to actually have everybody virtually in one room at the same time."

"Google Apps for Business and Skype for Business are the perfect solutions for every business thriving online. It is very easy and inexpensive to get work done with these applications online."

"The solution offers a workflow where we can collaborate and share documents. Its most valuable features are Gmail and Google Drive. Google Drive is great for file collaboration. It improves productivity. The product is on the cloud; we don't have to connect to the office through a VPN."

"G Suite and all of Google were the first to have a built-in multifactor authentication without needing to purchase another product."

"I find smart sheets in Google Sheets to be useful."

"It's easy to use."

More Google Workspace pros

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

"Very secure with great storage capacity."

"The cost-effectiveness of the solution is most valuable."

Cons

"There are too many steps for sharing pictures."

"Some people complain that Google Mail is inflexible. It was advanced 10 years ago, but other solutions are cleaner and clearer."

"When I compare with Office 365, G Suite has fewer features."

"The synchronization is a bit of an issue."

"The product could improve the number of participants allowed in a meeting and the strength of the meetings."

"I'm not sure if Google Drive has a customizing feature, however, if it did, then it would be better."

"The performance speed could be improved when the internet connection is slow."

"G Suite could offer something a little more solid in terms of chat — something that is a little more like Slack and integrates with everything. But, unfortunately, the chat is very basic there. It doesn't offer that many features and feels like it doesn't belong there."

More Google Workspace cons

"The WebAccess feature is somewhat lacking and could be improved."

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

"Their support can be improved. It is not as good as it used to be."

Pricing and Cost Advice

"We receive value for the price that we pay."

"The pricing is reasonable."

"Traffic management tools may be required for larger setups and should be included in any pricing calculations."

"The overall cost is very reasonable when considering all of the security features that you are receiving. It is a bit more expensive than our local host and/or other hosting companies that are available on the market, but it is worth it."

"Licensing costs are on a yearly basis."

"2,500 Rupees per month per user."

"The pricing of Google Workspace, so far, has been reasonable."

"We normally purchase the license on a yearly basis."

More Google Workspace pricing and cost advice

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Financial Services Firm

Educational Organization

Comms Service Provider

Computer Software Company

20%

Government

12%

University

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

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What is your experience regarding pricing and costs for Google Workspace?

I'm not satisfied with the cost because I feel these services should be free as they use our data.

See all answers

What needs improvement with Google Workspace?

As far as Google Workspace is concerned, it is working fine for us. Our needs are fulfilled, so that's fine. However, integration with Microsoft Outlook could be improved. The new integration was i...

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Comparisons

Microsoft Exchange Online vs Google Workspace

Compared 29% of the time

Amazon WorkMail vs Google Workspace

Compared 29% of the time

ProtonMail vs Google Workspace

Compared 8% of the time

Amazon WorkDocs vs Google Workspace

Compared 4% of the time

IceWarp vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 61% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 39% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

March 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

March 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

OpenText

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

March 2025

Free Report: Google Workspace vs. OpenText GroupWise

Find out what your peers are saying about Google Workspace vs. OpenText GroupWise and other solutions. Updated: March 2025.

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