Notion vs Wrike comparison

Notion and Wrike are both solutions in the Project Management Software category. Notion is ranked #15 with an average rating of 8.1, while Wrike is ranked #7 with an average rating of 8.0. Notion holds a 2.1% mindshare in PMS, compared to Wrike’s 5.6% mindshare. Additionally, 92% of Notion users are willing to recommend the solution, compared to 98% of Wrike users who would recommend it.

Notion

Read 11 Notion reviews

320 Views
224 Comparison Views

92% willing to recommend

Wrike

Read 59 Wrike reviews

3,448 Views
1,935 Comparison Views

98% willing to recommend

Notion

Wrike

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

Wrike and Notion are competing in the project management and organization software category. Wrike appears to have the upper hand in comprehensive project management features, while Notion is stronger in data structuring and flexibility.

Features: Wrike offers dynamic Gantt charts, task assignment, and real-time updates, which are beneficial for complex tasks. It provides a highly customizable environment, integrating with Google Apps and offering robust collaboration tools. Notion's strengths are in its flexible framework for organizing tasks, customization, and integration capabilities, focusing on structuring and linking information effectively.

Room for Improvement: Wrike users have expressed the need for improved task management, user interface enhancements, and better integration functionalities. Additionally, there is a demand for more comprehensive tracking and dependency management features. Notion users highlight limitations in automation, external integrations, and the need for mobile application improvements. Enhancements in UI design and more collaborative features are also pointed out.

Ease of Deployment and Customer Service: Wrike provides deployment options across Private Cloud, Public Cloud, and On-premises, catering to various infrastructure needs. Its customer service is highly praised for responsiveness and resources. Notion primarily operates on the Public Cloud, which may restrict usage in certain environments. Though its customer service is well-rated, users note areas for potential improvement. Wrike scores slightly higher in user feedback for support.

Pricing and ROI: Wrike's subscription-based pricing is viewed as costly for large teams, but users report strong ROI with increased productivity and efficiency offsetting the cost. Notion offers more affordable pricing with a free basic plan and reasonable upgrades, making it accessible for smaller teams or personal use. While both solutions are commended for their ROI, Notion is noted for its affordability and broad applicability due to its flexible pricing.

To learn more, read our detailed Notion vs. Wrike Report (Updated: December 2024).

Buyer's Guide

Notion vs. Wrike

December 2024

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Categories and Ranking

Notion

Ranking in Project Management Software

15th

Average Rating

8.0

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

Knowledge Management Software (5th), Document Automation Software (4th)

Wrike

Ranking in Project Management Software

7th

Average Rating

8.6

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of December 2024, in the Project Management Software category, the mindshare of Notion is 2.1%, up from 0.3% compared to the previous year. The mindshare of Wrike is 5.6%, down from 8.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Omotosho Andrea

Bubble Expert || Notion Expert at Obafemi Awolowo University, Ile Ife, Nigeria

Versatile productivity tool that requires commitment and a learning curve

I have experience using both Asana and Notion and when it comes to choosing between the two, I find myself leaning more towards Notion. While Asana is undoubtedly a good tool, I have some reservations about its design and interface. Notion, on the other hand, has a great design and interface. Asana is effective for task management, but I didn't connect with it as much, since I didn't use it extensively. My experience with Notion has been different and I quickly grasped its capabilities and enjoyed the learning process. It encourages a more technical approach with features like formulas and the ability to create customized databases, which I appreciate. It allows users to bring their ideas to life without being limited by pre-defined structures.

Read full review

Awadhesh Singh

Project Manager at NebuFlow

Easy to tag people and has a form system to collect information but cannot work in multiple channels simultaneously

There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website. The tool should also improve coordination between external stakeholders and collaborators. It should also integrate financial features.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I like the high level of customization in Notion."

"The product is easy to use and has good responsiveness."

"It is easy to use and very intuitive compared to Microsoft Project."

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."

"Notion is a great tool for note-keeping and note-sharing."

"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."

"The ability to structure data is one of the most essential functions of Notion."

More Notion pros

"We utilize time tracking and reports most often."

"In our company, we heavily rely on Wrike. Wrike has helped in communication, managing all sorts of projects and tasks, and having a history of all our correspondence items."

"The most valuable feature of Wrike is the tag functionality."

"I find Wrike's form system very valuable. I can share forms with my collaborators, and they can fill them out, providing me with the necessary information. Another useful feature is the communication platform, which makes it easy to tag someone and communicate efficiently. Additionally, the integration with Microsoft Office is great. I can create a card on Wrike directly from my MS Teams chat, which is convenient."

"We can easily write down the tasks and reorganize them as well as have a progression index. Wrike offers several views including a kanban view and Gantt chart view."

"This is a good tool for project progress tracking and sharing tasks with internal and external parties."

"The product is intuitive. It is easy to learn and update. You can follow the project from the beginning till the end with the help of the solution. The tool helps to update the project in seconds."

"Visibility and organization are the most valuable features of Wrike."

More Wrike pros

Cons

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."

"There could be an automation feature included in the product."

"Notion's UI could be better."

"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"

"There are a lot of things, but one thing that is absolutely necessary is the mobile application."

"There could be an automation feature included in the product."

"One area for improvement in the solution is the absence of integrated charts."

"Notion's UI needs improvement."

More Notion cons

"What annoys me with Wrike and things that I would like to improve is that you need to have a very organized workflow that everyone in the company follows, and only then will Wrike work."

"Wrike needs to be more responsive to community requests for new features."

"We feel that the actual project reports and roll-ups could be a lot different. We are seeking something more for the dashboard. We would like a high-level dashboard that can be broken down into individual product roll-ups and tasks that are assigned. If you assign someone to a task, it assigns them all of the tasks under that. We want to be able to break those down so that a person doesn't have an 800 task list, for example. We want more separation with that and a higher-level dashboard experience."

"There are several areas where Wrike could improve. First, it doesn't allow accessing multiple channels simultaneously, which would be useful. Transferring data from one project to another is also difficult. It would be easier to work on parallel tasks across different projects. I've noticed others facing similar issues when I check the chat on their website."

"It would be great if they could develop more reporting."

"The product needs to send direct emails to customers updating the latest aspects since it is better to hear directly."

"This solution could be improved if we were able to better analyze how the application consumes cloud resources as this can cause a delay in performance."

"On one side, it's very easy to create a task with text, but on the other side, it's not very well-formatted. Therefore, it's difficult to track specific data written in a task. We are making templates, but it's not enough to use a template to know the exact status of different tasks. One thing that we are looking for in Wrike is a better workflow. Because we can only move the status of tasks, we can't really manage workflow and send a task to a specific person. This is what is really missing in Wrike as compared to other tools. We are looking to replace Wrike because we need support for workflow. Another issue with Wrike is that they bring a lot of versions of the tool, which it's not so easy. They bring new versions very frequently, and these versions look similar. For example, we are using robots to read the tasks in the tools, which is problematic with Wrike because it is changing very frequently."

More Wrike cons

Pricing and Cost Advice

"It's pretty affordable."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"Notion is free to use."

"The product is affordable compared to other platforms."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"The product has good pricing."

More Notion pricing and cost advice

"Wrike is expensive."

"From a pricing perspective, I would rate Wrike a four out of five."

"Wrike is not so expensive, but I don't know exactly how it compares with other tools. Wrike might not be so cheap when we are using it for a lot of users."

"Wrike is very expensive, and its price is almost $1,400."

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824,053 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

15%

Financial Services Firm

Manufacturing Company

Educational Organization

86%

University

Computer Software Company

Energy/Utilities Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Notion?

I like the high level of customization in Notion.

See all answers

What is your experience regarding pricing and costs for Notion?

For companies, it's a good price. For a single person or student, it might be a little expensive.

See all answers

What needs improvement with Notion?

It can be difficult to contact the people at Notion. They don't provide a formal answer, just tutorials, so their customer service could be better.

See all answers

What do you like most about Wrike?

The most valuable feature of Wrike is the tag functionality.

See all answers

What needs improvement with Wrike?

See all answers

What is your primary use case for Wrike?

I use the tool as a project management tool to track project timelines and communicate with the team.

See all answers

Comparisons

Microsoft Project vs Notion

Compared 20% of the time

Zoho Projects vs Notion

Compared 19% of the time

Zendesk vs Notion

Compared 15% of the time

AFFiNE vs Notion

Compared 12% of the time

Smartsheet vs Notion

Compared 11% of the time

More Notion Competitors

Asana vs Wrike

Compared 24% of the time

monday.com vs Wrike

Compared 22% of the time

Adobe Workfront vs Wrike

Compared 14% of the time

Trello vs Wrike

Compared 10% of the time

Planview Portfolios vs Wrike

Compared 4% of the time

More Wrike Competitors

Product Reports

Buyer's Guide

Notion

December 2024

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Buyer's Guide

Wrike

November 2024

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Notion

Wrike

Overview

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date picture of the project and can keep your team aligned with your strategy without boring status meetings. Challenges Wrike helps solve:

Data silos: Tasks, discussions and documents scattered across email, Skype, personal computers and spreadsheets
Poor visibility into work status
Missed deadlines and project failures

Main benefits:

Accelerating project delivery by using a platform your team will actually use and love
Keeping all team members on the same page even across borders without lengthy status meetings, long email threads and spreadsheet updates
Big picture of project progress with real-time updates and cross-project reports and newsfeed
Real-time team collaboration with discussions, files attached to tasks, and a built-in document editor

Why Wrike?

Wrike is a system your team will use. It helps them do their work, not just track it.
Wrike can be easily customized to your needs as each team can set up their own workflow.
Wrike scales as you grow, providing visibility and ease of use for teams of any size.

Sample Customers

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Down Association, Clever Clicks, Sevenly, Palatov Motorsport, LLC, Koch Ink, Opportunity To Do, Quark Software Inc., Transamerican Auto Parts, PlumChoiceÂ, Inc., InScribe, Evisions, Giant Steps, TechRepublic

Buyer's Guide

Notion vs. Wrike

December 2024

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