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Trello vs Zoho Projects comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.8
Trello boosts ROI by streamlining task management and communication, enhancing productivity and organization for free.
Sentiment score
7.7
Zoho Projects enhanced project visibility and productivity, improving project delivery and time efficiency, despite modest monetary savings.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
It has helped me streamline processes by using my SOPs and Zoho for improvement.
 

Customer Service

Sentiment score
5.1
Trello users mainly use online resources, finding them sufficient, with generally positive views on support despite occasional delays.
Sentiment score
6.5
Zoho Projects support has mixed reviews, with email and chat praised, but phone support needs improvement.
They are just a chat away, and there is typically a dedicated person or two handling my account.
 

Scalability Issues

Sentiment score
7.0
Trello suits small to medium teams but may struggle with scalability in larger organizations, prompting some to consider alternatives.
Sentiment score
8.2
Zoho Projects is highly scalable, adaptable for various team sizes, but may need improvements for larger projects.
 

Stability Issues

Sentiment score
8.2
Trello is highly rated for stability and performance, known for reliability and consistent updates, ensuring user confidence.
Sentiment score
7.8
Zoho Projects is reliable and stable, rated highly by users, though occasional glitches and desired enhancements are noted.
Changes sometimes don't reflect.
 

Room For Improvement

Trello users seek better time tracking, notifications, task management, integrations, UI/UX, and enhanced onboarding for improved user experience.
Zoho Projects needs UI simplicity, enhanced integrations, better support, improved mobile features, custom reporting, and more robust onboarding.
More control over email notifications would also be helpful.
Providing small bite-sized instructional videos, like how to create a bug, and customizable help icons would be beneficial.
 

Setup Cost

Enterprise users find Trello's pricing reasonable, with flexible options appealing to startups and mid-sized companies for integration.
Zoho Projects is a cost-effective project management tool with competitive pricing, offering great value and integration under Zoho One.
Initially, it was an affordable option for early adopters, but the price has risen four to five times.
 

Valuable Features

Trello offers user-friendly project management with features like Kanban boards, automation, and online accessibility for team collaboration.
Zoho Projects offers a scalable, cost-effective platform with seamless CRM integration, customization, and robust time-tracking and reporting features.
The ability to tag different team members in both the description and the comments, and the due dates feature are handy.
Its integration with Zoho Docs and features like creating a Wiki and the ability to co-author documents without performance constraints are valuable.
 

Categories and Ranking

Trello
Ranking in Project Management Software
8th
Average Rating
8.4
Reviews Sentiment
7.1
Number of Reviews
41
Ranking in other categories
No ranking in other categories
Zoho Projects
Ranking in Project Management Software
15th
Average Rating
8.0
Reviews Sentiment
7.4
Number of Reviews
16
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of March 2025, in the Project Management Software category, the mindshare of Trello is 3.1%, up from 2.8% compared to the previous year. The mindshare of Zoho Projects is 1.3%, up from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Akshat Prakash - PeerSpot reviewer
Offers not just a free version but also a mobile version that is easy to use
The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.
Sainath Racherla - PeerSpot reviewer
Project coordination has improved with excellent integration and support, though more comprehensive training and version control are needed
The adaptation process can be enhanced with training sessions and templates. There is potential for improvement in version control, particularly in integration with Zoho Docs. Providing small bite-sized instructional videos, like how to create a bug, and customizable help icons would be beneficial. Additionally, I should be able to cross-link bugs between projects.
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Top Industries

By visitors reading reviews
Educational Organization
81%
Computer Software Company
3%
Financial Services Firm
2%
Manufacturing Company
2%
Educational Organization
82%
Manufacturing Company
3%
Financial Services Firm
2%
Comms Service Provider
1%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
I did not evaluate Trello's pricing model since it was provided by my organization.
What needs improvement with Trello?
There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things. I would like to see that improved. Sometimes they add new fe...
What do you like most about Zoho Projects?
While integrating a voice solution with Zoho Projects, the focus was on creating a unified interface for voice and customer engagement across various platforms like Facebook, social media, and emai...
What needs improvement with Zoho Projects?
The adaptation process can be enhanced with training sessions and templates. There is potential for improvement in version control, particularly in integration with Zoho Docs. Providing small bite-...
What is your primary use case for Zoho Projects?
The main purpose of using Zoho Projects is for coordinating projects, with a primary focus on bug and defect management.
 

Comparisons

 

Overview

 

Sample Customers

Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Intel, Jaguar, PWC, Yatra, Yale, Timex
Find out what your peers are saying about Trello vs. Zoho Projects and other solutions. Updated: March 2025.
842,296 professionals have used our research since 2012.