Airtable vs Notion comparison

Airtable and Notion are both solutions in the Project Management Software category. Airtable is ranked #10 with an average rating of 8.8, while Notion is ranked #14 with an average rating of 8.3. Airtable holds a 1.0% mindshare in PMS, compared to Notion’s 2.4% mindshare. Additionally, 100% of Airtable users are willing to recommend the solution, compared to 94% of Notion users who would recommend it.

Airtable

Read 13 Airtable reviews

320 Views
193 Comparison Views

100% willing to recommend

Notion

Read 14 Notion reviews

412 Views
279 Comparison Views

94% willing to recommend

Airtable

Notion

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Executive SummaryUpdated on Dec 19, 2024

Airtable and Notion are both prominent productivity tools within the digital workspace. While Airtable is preferred for its collaborative capabilities, Notion stands out for its creative flexibility.

Features: Airtable is notable for its robust automation features, extensive database functionalities, and wide-ranging integrations. It is ideal for tasks that require detailed data management and seamless collaboration. Notion offers versatility in note-taking, supports unlimited hierarchies, and enables users to customize and create interconnected documents, making it suitable for a variety of applications from project management to personal journaling.

Room for Improvement: Airtable could enhance its user interface further to make it even more intuitive and accessible to non-technical users. Additional customization features would also be beneficial for tailoring the product to specific workflows. Integration with more tools could increase its utility. Notion might improve by enhancing its offline capabilities to ensure seamless access regardless of connectivity. More advanced database functionalities could strengthen its data management offerings. Adding in-depth analytics features could make it more competitive for business use cases.

Ease of Deployment and Customer Service: Airtable has a straightforward deployment model with comprehensive guides and multiple support channels. It caters well to professional environments with technical datasets. Notion features an easy setup with useful templates for quick adoption and emphasizes community-driven support in addition to its help center, making it smooth for teams and individual users prioritizing simplicity.

Pricing and ROI: Airtable offers tiered pricing based on database size and features, which could result in a higher ROI for businesses that require extensive data management and collaboration. Notion's pricing model is more accessible with significant value in its free tier, supporting small teams and individuals pursuing varied tasks with flexible features. Notion's approach suits users seeking cost-effective solutions, while Airtable's structured plans benefit organizations focused on workflow-centric applications.

To learn more, read our detailed Airtable vs. Notion Report (Updated: April 2025).

Buyer's Guide

Airtable vs. Notion

April 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Airtable

Ranking in Project Management Software

10th

Average Rating

8.8

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Product Management Software (1st)

Notion

Ranking in Project Management Software

14th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (4th), Document Automation Software (3rd)

Mindshare comparison

As of April 2025, in the Project Management Software category, the mindshare of Airtable is 1.0%, up from 0.8% compared to the previous year. The mindshare of Notion is 2.4%, up from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Ashwini Ramanisankar

Airtable Administrator at a manufacturing company with 51-200 employees

User-friendly, quick implementation, and effortless database creation

The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces. In terms of the interface, there are certain improvements I would suggest. For instance, a global search feature is currently absent, which would greatly enhance usability. Additionally, incorporating a search function within automation would be highly beneficial. The current limitation of fifty automation per base is insufficient for our needs and could be expanded. Moreover, there is a need for a longer native time delay in automation to allow for more flexible syncing. Currently, the syncing time is set at approximately three to five minutes, which could be increased for smoother operations.

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Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Airtable stands out for its exceptional user-friendliness, making it accessible to users of all skill levels. Its intuitive navigation ensures a smooth experience, allowing users to easily explore and comprehend its functionalities. Moreover, Airtable offers powerful automation capabilities that enhance efficiency. One particularly advantageous aspect is the seamless linking of databases, enabling the effortless creation of relational databases. Overall, this feature has proven to be immensely valuable and has been the primary focus of my usage."

"I appreciated the ability to configure a graphical interface for a database, which was quite novel at the time."

"It is easy to design workflows with, and we don't have to spend tons of money on somebody to write codes."

"The scripting extension enhances the things that you can do with Airtable."

"The product helps us track activities, address complaints, and make improvements."

"I am impressed with the product's user interface and integrations. It helps me to ship products very fast."

"I am impressed with the tool's continuous improvement. Every six months we get to see a completely different product. You can build a new product using no-code applications. We are able to scale up with the product."

"The solution makes it easy to structure data into simple data tables."

More Airtable pros

"We can install it on mobile phones, making it feasible to manage productivity."

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."

"Notion is a very flexible and customizable platform, allowing users to create whatever they need."

"I rate Notion a ten out of ten."

"The product is easy to use and has good responsiveness."

"Notion has a lot of integrations."

"I like the high level of customization in Notion."

"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."

More Notion pros

Cons

"Reporting, specifically anything involving exports, could be improved."

"I believe that the company I worked for did not utilize it to its full potential."

"Airtable needs improvement with the loading speed. It takes a lot of time to load."

"They should allow us to duplicate the data to share it with others."

"The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces."

"I haven't used it in a while, so I cannot really provide specific areas that need improvement."

"The product is slow when I try to add data to a table using API. There is also a limit on the databases."

"The user interface should be more intuitive."

More Airtable cons

"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."

"The platform's documentation feature needs improvement."

"Notion's UI needs improvement."

"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"

"The product could be integrated with external platforms."

"The only problem I experience is that it often hangs."

"There could be an automation feature included in the product."

"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."

More Notion cons

Pricing and Cost Advice

"The product is a little bit expensive."

"The tool's pricing is based on the number of users. The product's pricing is okay for personal use. For large organizations, pricing can be a pain. As per the first-rate plan, you need to pay 10 USD per user. The next plan would cost you 20 USD per user. If you are looking for enterprise-type plans, then you need to contact the sales team."

"We are utilizing the free version of the software, which adequately meets most of our requirements. As we explore the higher-end versions, we have noticed that the primary distinctions lie in the number of records and usage limitations. However, the free version offers comprehensive functionality, and the disparity between the free and paid versions is minimal, with only a few minor differences."

"The product's price is good."

"For basic usage, Airtable is an open-source tool but if you need premium features like script automation, then you need to pay for it. As my clients provide me access after buying the subscription I do not have much knowledge about pricing."

"The solution is not expensive."

"The product would be expensive for customers with only one application or database."

"The product's price is good."

More Airtable pricing and cost advice

"The product's pricing depends on the usage plans."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"I pay around $100 per year."

"The product is affordable compared to other platforms."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"The product has good pricing."

More Notion pricing and cost advice

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846,617 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Financial Services Firm

18%

Computer Software Company

10%

University

Non Profit

Computer Software Company

20%

University

Media Company

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Airtable?

The product helps us track activities, address complaints, and make improvements.

See all answers

What is your experience regarding pricing and costs for Airtable?

It is relatively cheap.

See all answers

What needs improvement with Airtable?

I haven't used it in a while, so I cannot really provide specific areas that need improvement.

See all answers

What do you like most about Notion?

I like the high level of customization in Notion.

See all answers

What is your experience regarding pricing and costs for Notion?

It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...

See all answers

What needs improvement with Notion?

It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...

See all answers

Comparisons

Dovetail vs Airtable

Compared 74% of the time

Adobe Workfront vs Airtable

Compared 26% of the time

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AFFiNE vs Notion

Compared 35% of the time

Zoho Projects vs Notion

Compared 16% of the time

Microsoft Project vs Notion

Compared 15% of the time

Zendesk vs Notion

Compared 14% of the time

Smartsheet vs Notion

Compared 11% of the time

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Product Reports

Buyer's Guide

Airtable

April 2025

Download Airtable product report

Buyer's Guide

Notion

March 2025

Download Notion product report

Overview

Airtable was founded on the belief that software shouldn't dictate how you work – you should dictate how it works. Our mission is to democratize software creation by enabling anyone to build the software tools that meet their needs. Creators and creatives around the world use Airtable to do everything from cattle tracking to filmmaking, and they have great things to say.

Our team brings experience from building and scaling products touching millions of people at Google, Facebook, Salesforce, Microsoft, Dropbox and other leading technology companies. We take pride in our product, and strive hard to provide the best possible experience for you, even if it requires creating new technologies and design paradigms along the way.

Airtable is an independent, private company headquartered in San Francisco. The company has raised over $63 million in funding from notable investors including: CRV, Caffeinated Capital, Freestyle Capital, Data Collective, Founder Collective, CrunchFund, and Box Group.

Airtable

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Notion

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Buyer's Guide

Airtable vs. Notion

April 2025

Free Report: Airtable vs. Notion

Find out what your peers are saying about Airtable vs. Notion and other solutions. Updated: April 2025.

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