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DarwinBox vs SAP SuccessFactors comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 3, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

DarwinBox
Ranking in Talent Management
9th
Ranking in Cloud HCM
10th
Ranking in Talent Acquisition
8th
Average Rating
6.6
Reviews Sentiment
6.5
Number of Reviews
4
Ranking in other categories
HR Analytics Software (7th)
SAP SuccessFactors
Ranking in Talent Management
1st
Ranking in Cloud HCM
1st
Ranking in Talent Acquisition
1st
Average Rating
7.8
Reviews Sentiment
6.6
Number of Reviews
100
Ranking in other categories
Global Payroll (2nd)
 

Mindshare comparison

As of February 2026, in the Cloud HCM category, the mindshare of DarwinBox is 2.9%, up from 2.9% compared to the previous year. The mindshare of SAP SuccessFactors is 10.5%, down from 22.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Cloud HCM Market Share Distribution
ProductMarket Share (%)
SAP SuccessFactors10.5%
DarwinBox2.9%
Other86.6%
Cloud HCM
 

Featured Reviews

SHANOOPCHATHOTH PARAMBIL - PeerSpot reviewer
Program Manager at Intelliswift
Enhancing attendance and leave management but needs better performance customization
Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles DarwinBox has provided a significant return on investment for our finance team. Managing payroll and attendance manually would require more team members, so using DarwinBox…
SS
Assistant Manager at Kashiv Biosciences
HR has gained clear analytics for attrition, goals, and appraisals and manages talent efficiently
SAP SuccessFactors has a low error rate. We had many ad hoc reports that we needed to generate, and it was very easy to do so in SAP SuccessFactors. We also created many in-house reports according to our specific requirements with the help of this tool, which was a really big game changer for us. We did not depend on advanced Excel in those cases. We generated a lot of detailed reports whenever we needed them during emergency cases or board meetings. A lot of usefulness and time were saved in those cases. I will also mention that we conducted a comparative study for some recruitment cases. We had a recruitment model where we were looking for a very niche profile. Since the job profile was really different and rare, we had to depend on analytics to understand and shortlist from a large pool of candidates that we already had in our database. Analytics was really helpful in this situation.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The leave-related modules are comprehensive, offering built-in functionalities for optional leaves."
"The solution that we used previously was very complex. As a result, without referring to the manuals and consulting an expert, it was difficult for a newly hired employee to navigate the platform. However, this is not the case with Darwinbox. It has a very intuitive user interface, and anyone can use it and implement it without having to use a guide or a walk through process. It's very simple."
"In our company, we use DarwinBox to maintain the data of our employees and for recruitment purposes."
"The most valuable features of the solution are organogram and position-based mapping."
"There were no major technical issues or downtimes reported with SAP SuccessFactors."
"It has a global database, and it is globally accessible. By using this solution, we have moved away from paper, which is a big step for us."
"Considering the flexibility of the system and its ability to accommodate complex business processes, the product is ready to be used in multiple industries."
"The most valuable features of SAP SuccessFactors are onboarding, recruiting, marketing, and performance."
"We have found objects like Foundation and MDF most valuable."
"The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use it fully, we might not utilize all its available features yet."
"SuccessFactors offers all aspects of Human Resources Management. What I love most about it is that it can be implemented for any company very quickly."
"All of SuccessFactors' features are useful, but there are several modules within SuccessFactors that I find handy. You have Employee Central, which manages employee records within the system. It manages all the information about an employee, including names, addresses, account numbers, positions, org charts, etc. It also handles performance reviews and KPIs for employees within an organization. Then you have succession planning and development as well."
 

Cons

"The solution's API integration with third-party applications should be improved."
"Like most software, it has a base version, the vanilla, out-of-the-box version, and customization is required to match it to the unique processes of each company. The Darwinbox team seems to be having difficulty with the customization process. They have to be a little more mature to customize it as per every company's need."
"DarwinBox is not a stable solution...DarwinBox is not a scalable solution."
"Customization in performance management is cumbersome."
"It is not that user-friendly. It can be made more user-friendly."
"The Reporting/Analytics and User Interface need improvement."
"The analytics capabilities are not very in-depth. While you can get reports, there are limitations when retrieving specific data such as questions from SCORM 1.2 or 2004; the system can only retrieve answers but not questions."
"The SAP SuccessFactors integration with old versions can improve. We are using an older finance module but we are having migration issues."
"There is room for improvement in the pricing model."
"The Onboarding module must be improved."
"Some of the screens aren't that user-friendly, older employees especially have a hard time with it. They have some problems with it."
"The integration between the recruitment module and employee central is a big problem."
 

Pricing and Cost Advice

"Compared with SuccessFactors, there is no major difference in DarwinBox's cost."
"My company makes some yearly payments towards the licensing costs attached to DarwinBox."
"SAP SuccessFactors requires an annual subscription."
"The cost of SAP SuccessFactors is reasonable."
"The solution is on the expensive side but is definitely worth the money."
"If you go by best practices and do it right from the outset, the setup won't be a costly endeavor. In terms of setup, there is a lot of flexibility compared to three years ago."
"The price of the solution is highly expensive."
"The price of the solution depends on too many factors to provide an estimate. However, the price of SAP SuccessFactors is competitive."
"This is a more costly solution than comparable products, and training is not available in the open-market, so this has to be purchased separately from the vendor."
"So now, SAP charges me 300 Euros for 14,000 employees. I still have to pay 2,000 euros because I'm using SAP on-prem."
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Top Industries

By visitors reading reviews
Comms Service Provider
14%
Computer Software Company
11%
Manufacturing Company
9%
Financial Services Firm
9%
Comms Service Provider
15%
Manufacturing Company
10%
Financial Services Firm
7%
Computer Software Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business23
Midsize Enterprise13
Large Enterprise69
 

Questions from the Community

What do you like most about DarwinBox?
The most valuable features of the solution are organogram and position-based mapping.
What needs improvement with DarwinBox?
Customization in performance management is cumbersome. Processes like six-month appraisals lack easy configurations, and any significant customization requires working with vendors.
What is your primary use case for DarwinBox?
Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles.
What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?
Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...
What is better, SAP HCM or SAP SuccessFactors?
When it comes to user experience, SuccessFactors is unquestionably superior, as it provides end users with a new experience and an advanced user interface. Additionally, the entire concept of SF is...
What do you like most about SAP SuccessFactors?
The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use ...
 

Comparisons

 

Also Known As

No data available
SuccessFactors
 

Overview

 

Sample Customers

Myntra, GVK BIO, Bisleri, Times Internet, Delhivery, Aarti
City of Cape Town, ADAMA Agricultural Solutions Ltd., TransAlta Corporation, Keolis, PT XL Axiata Tbk, National Football League (NFL), Plan International, Yoh, A Day & Zimmermann Company, China Talent Group (CTG TMO), Umicore S.A., Butterfield Bank, Skril
Find out what your peers are saying about DarwinBox vs. SAP SuccessFactors and other solutions. Updated: February 2026.
881,757 professionals have used our research since 2012.