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DarwinBox vs SAP SuccessFactors comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 3, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

DarwinBox
Ranking in Talent Management
10th
Ranking in Cloud HCM
10th
Ranking in Talent Acquisition
9th
Average Rating
6.6
Reviews Sentiment
6.5
Number of Reviews
4
Ranking in other categories
HR Analytics Software (7th)
SAP SuccessFactors
Ranking in Talent Management
1st
Ranking in Cloud HCM
1st
Ranking in Talent Acquisition
1st
Average Rating
7.8
Reviews Sentiment
6.6
Number of Reviews
99
Ranking in other categories
Global Payroll (2nd)
 

Mindshare comparison

As of January 2026, in the Cloud HCM category, the mindshare of DarwinBox is 2.9%, up from 2.9% compared to the previous year. The mindshare of SAP SuccessFactors is 11.3%, down from 22.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Cloud HCM Market Share Distribution
ProductMarket Share (%)
SAP SuccessFactors11.3%
DarwinBox2.9%
Other85.8%
Cloud HCM
 

Featured Reviews

SHANOOPCHATHOTH PARAMBIL - PeerSpot reviewer
Program Manager at Intelliswift
Enhancing attendance and leave management but needs better performance customization
Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles DarwinBox has provided a significant return on investment for our finance team. Managing payroll and attendance manually would require more team members, so using DarwinBox…
ManujGupta - PeerSpot reviewer
Chief Executive Officer at Orane Consulting Pvt Ltd
Has improved employee satisfaction and streamlined real-time data management
In terms of customizations in specific modules for industry requirements, SAP SuccessFactors is much more generic and does not comply many times with industry requirements as a vertical. In my experience with SuccessFactors' analytics capabilities influencing decision-making, workforce analytics is still challenging due to customizations. It does not provide flexibility in terms of analytics, and we have to customize extensively. For the future of the product, I would like to see more AI implementation, Python integrations, and GPT integrations.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The solution that we used previously was very complex. As a result, without referring to the manuals and consulting an expert, it was difficult for a newly hired employee to navigate the platform. However, this is not the case with Darwinbox. It has a very intuitive user interface, and anyone can use it and implement it without having to use a guide or a walk through process. It's very simple."
"The leave-related modules are comprehensive, offering built-in functionalities for optional leaves."
"In our company, we use DarwinBox to maintain the data of our employees and for recruitment purposes."
"The most valuable features of the solution are organogram and position-based mapping."
"SuccessFactors offers all aspects of Human Resources Management. What I love most about it is that it can be implemented for any company very quickly."
"Easy to use and user-friendly."
"This solution can be used for reporting related to employee information and contacts"
"The feature I like the most is the notification bar where we can see upcoming courses that the organization requires from time to time. It's easy to track any pending courses. I also like the search feature in SuccessFactors. We can search for newly available courses that are updated in the system for completion."
"What I like most about SAP SuccessFactors are its recruiting and compensation features."
"It covers all the everyday functions of the employee life cycle."
"SAP SuccessFactors is a stable solution."
"The overall functionality of the solution is very good."
 

Cons

"Customization in performance management is cumbersome."
"The solution's API integration with third-party applications should be improved."
"DarwinBox is not a stable solution...DarwinBox is not a scalable solution."
"Like most software, it has a base version, the vanilla, out-of-the-box version, and customization is required to match it to the unique processes of each company. The Darwinbox team seems to be having difficulty with the customization process. They have to be a little more mature to customize it as per every company's need."
"It is not that user-friendly. It can be made more user-friendly."
"To explain one feature that I would like to see in SuccessFactors, I must describe a similar feature as seen in Oracle. In Oracle, there's a feature called Workforce Prediction, and with this feature, we can predict some of the behaviors of any employee. For example, the software can attempt to predict whether the employee might resign in future, or perhaps if they will start to perform better. This is something that is missing in SuccessFactors."
"It's a bit complicated to make a change in the tool... It is time-consuming."
"User-friendliness is a major concern for me, which affects my overall experience."
"The user experience and interface are not user-friendly."
"SAP SuccessFactors is working on making beneficial changes but they are not fast enough. They can improve by making the improvements or updates quicker. Additionally, the user interface could improve, it is not something you want to return to when compared to a solution similar to Instagram."
"I think there is room for improvement in user friendliness. In my experience, users are sometimes confused about how to use the solution."
"I would like to be able to configure objects from instances, not from import and export files."
 

Pricing and Cost Advice

"My company makes some yearly payments towards the licensing costs attached to DarwinBox."
"Compared with SuccessFactors, there is no major difference in DarwinBox's cost."
"Due to the way in which we purchased SuccessFactors as a module along with other SAP modules, we were able to procure it at a slightly better price than usual. I would rate their pricing 5/5 stars."
"It is not expensive because it is a complete suite with a module-based cost."
"The cost of SAP SuccessFactors is reasonable."
"SAP SuccessFactors requires an annual subscription."
"It is not cheap, but it is reasonable."
"This is a more costly solution than comparable products, and training is not available in the open-market, so this has to be purchased separately from the vendor."
"I think the pricing is a little better than most solutions out there. There are reasonable prices when it comes to some of the modules such as the Payroll module, and for the remaining modules I believe the pricing is fair in comparison to the rest of the market."
"The product is expensive. The product is worth the money you pay for it."
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Top Industries

By visitors reading reviews
Comms Service Provider
14%
Computer Software Company
11%
Manufacturing Company
9%
Financial Services Firm
8%
Comms Service Provider
14%
Manufacturing Company
10%
Computer Software Company
8%
Financial Services Firm
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business22
Midsize Enterprise13
Large Enterprise69
 

Questions from the Community

What do you like most about DarwinBox?
The most valuable features of the solution are organogram and position-based mapping.
What needs improvement with DarwinBox?
Customization in performance management is cumbersome. Processes like six-month appraisals lack easy configurations, and any significant customization requires working with vendors.
What is your primary use case for DarwinBox?
Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles.
What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?
Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...
What is better, SAP HCM or SAP SuccessFactors?
When it comes to user experience, SuccessFactors is unquestionably superior, as it provides end users with a new experience and an advanced user interface. Additionally, the entire concept of SF is...
What do you like most about SAP SuccessFactors?
The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use ...
 

Comparisons

 

Also Known As

No data available
SuccessFactors
 

Overview

 

Sample Customers

Myntra, GVK BIO, Bisleri, Times Internet, Delhivery, Aarti
City of Cape Town, ADAMA Agricultural Solutions Ltd., TransAlta Corporation, Keolis, PT XL Axiata Tbk, National Football League (NFL), Plan International, Yoh, A Day & Zimmermann Company, China Talent Group (CTG TMO), Umicore S.A., Butterfield Bank, Skril
Find out what your peers are saying about DarwinBox vs. SAP SuccessFactors and other solutions. Updated: December 2025.
879,425 professionals have used our research since 2012.