Egnyte vs Office 365 comparison

Egnyte and Microsoft are both solutions in the Content Collaboration Platforms category. Egnyte is ranked #14, while Microsoft is ranked #1 with an average rating of 8.6. Egnyte holds a 4.7% mindshare in CCP, compared to Microsoft’s 10.3% mindshare. Additionally, 100% of Egnyte users are willing to recommend the solution, compared to 95% of Microsoft users who would recommend it.

Egnyte

Read 6 Egnyte reviews

1,257 Views
842 Comparison Views

100% willing to recommend

Office 365

Read 150 Office 365 reviews

2,973 Views
2,141 Comparison Views

95% willing to recommend

Egnyte

Office 365

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 11, 2025

Egnyte and Office 365 offer cloud-based solutions for collaboration and productivity. Office 365 holds an advantage with its comprehensive suite of integrated tools, such as Word, Excel, and PowerPoint, boosting its appeal to a wider audience. Egnyte, with its robust file-sharing capabilities, appeals to organizations focusing on secure data governance.

Features: Egnyte shines with secure data management, flexible deployment options, and robust file-sharing capabilities. Its co-authoring feature in Egnyte Connect allows simultaneous editing on shared files, enhancing collaboration. Office 365 integrates Word, Excel, PowerPoint, and OneDrive, facilitating seamless productivity with a user-friendly interface.

Room for Improvement: Egnyte could enhance its support network and simplify initial setup. Its hybrid solutions might benefit from more cost-effective options. Office 365, while robust, could improve by reducing its long-term costs associated with subscriptions and enhancing its customer support for quicker resolutions. Incorporating more features at lower pricing tiers would also be beneficial.

Ease of Deployment and Customer Service: Egnyte offers straightforward cloud and hybrid deployment with secure on-premise options, providing flexibility but its customer support is considered more targeted. Office 365 offers a full cloud deployment model with substantial backing from Microsoft's extensive support resources, easing large-scale implementations.

Pricing and ROI: Egnyte presents competitive yet flexible pricing, although hybrid solutions might incur higher initial investments. Office 365 operates on a subscription model, potentially increasing total costs over time, but justifies this through its ROI from integrated tools, reducing the need for additional software purchases. Egnyte's focus on security features enhances its ROI for document protection requirements.

To learn more, read our detailed Egnyte vs. Office 365 Report (Updated: December 2025).

Buyer's Guide

Egnyte vs. Office 365

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Egnyte

Ranking in Content Collaboration Platforms

14th

Average Rating

8.4

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

AI Data Analysis (214th)

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.0

Number of Reviews

150

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of January 2026, in the Content Collaboration Platforms category, the mindshare of Egnyte is 4.7%, down from 5.5% compared to the previous year. The mindshare of Office 365 is 10.3%, up from 4.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Market Share Distribution
Product	Market Share (%)
Office 365	10.3%
Egnyte	4.7%
Other	85.0%

Content Collaboration Platforms

Featured Reviews

Guy Gray

Chief Operating Officer at Quarem

Fantastic for small businesses; the customer feedback has been great

From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic. For us, security was front and center. Usability was also important and took second place. Next, we asked "Is it simple and easy for anyone to quickly learn how to use it?" Egnyte Connect checked that box. Third place for us was price. We liked the fact that they charge on a monthly basis so there is not an annualized upfront fee that we pay.

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Anubrata Ghosh

Technical Manager at Landmark Group

Teams streamlines collaboration but Outlook experiences occasional slowness on Mac

Teams is a really good collaboration tool. You can work basically at any part of the world and communicate and collaborate with anybody, as long as they are connected to the internet. It helps with remote work, and although I don't work remotely, I have offices in Dubai and different geographical locations. It helps me connect with my colleagues and team who are not in the same geography as I am in Bangalore. Teams can facilitate team meetings, screen sharing, and organizing meetings.Regarding security, we have two-factor authentication governed by organizational policy. When trying to login to Office 365, Teams, or any Office 365 app, we are required to provide a password and use Microsoft Authenticator to sign in using a code. This is how two-factor authentication is implemented in our organization. Office 365 offers a suite of apps including OneNote, though I don't use it very often. In terms of integration with Microsoft ecosystem, it offers everything needed to get work done without any hassle.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It's easy to move files around, even to, for example, SharePoint."

"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."

"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."

"It is a good storage solution."

"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."

"It is scalable and stable."

"Egnyte Connect is a great application to save files."

"Teams is the most productive feature out of everything in Office 365, thanks to the combination of chat with meetings and centralized file sharing, along with the ability to embed other applications within Microsoft Teams."

"AI with Office 365 is useful for programming, and sometimes for reporting and creating emails, which is easier."

"Office 365 has great possibilities for integration, such as single sign-on and the Azure part of it."

"Overall, it's really good; the management tools we have, such as device management tools, email management tools, and security management tools, every aspect is there—if we require any tools, we have them."

"It has more features than somebody would expect, and it is worth taking a deeper look into the features available."

"The most valuable features of Office 365 include its ecosystem integration capabilities, allowing for seamless usage across different platforms."

"For me, the most valuable features in Office 365 are the integration between all of the various apps and how you can still communicate even without third-party apps."

"Office 365's most valuable features include its cloud storage and the ability to have the same document accessible on multiple devices."

More Office 365 pros

Cons

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."

"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."

"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."

"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."

"You cannot delete a file when you have uploaded it in error."

"As of right now, I have everything that I and my team need."

"We have found that, with Teams, if you are including one more person who is not in the company ecosystem, supposedly I'm inviting them as a guest in the chat. However, when I do that, I can't share files."

"In terms of improvement, it should have tutorials when you first have the opportunity to use it, to be able to really learn it."

"Security is still complex, but the admin console improving."

"It seems like every other week when we log into the administrative portals, it doesn't matter which one, it could be the active directory portal, it could be the exchange admin center or SharePoint admin center, it seems like Microsoft is consistently updating with new versions of the admin centers, which can be frustrating."

"I rate the support of Office 365 a four out of five."

"As a private user, I do not appreciate the cloud features, but I doubt that this is something Microsoft would consider a feature request."

"They should do more testing before product releases."

"Constantly evolving with new features, which can be challenging for users."

More Office 365 cons

Pricing and Cost Advice

"I do not have experience with the pricing of this solution."

"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."

"I think that we pay $9.99 USD per user, monthly."

"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."

"The pricing is not really high, but one can get the software with the license key for free."

"Licensing, billing, and accounting are available from the management interface."

"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."

"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."

"The pricing is good for all the features that we receive, e.g., Skype for Business."

"Good reporting and good value subscriptions for international calls."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

Computer Software Company

Manufacturing Company

Real Estate/Law Firm

Computer Software Company

19%

Outsourcing Company

10%

Manufacturing Company

Performing Arts

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	1
Large Enterprise	2

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	29
Large Enterprise	68

Questions from the Community

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What is your experience regarding pricing and costs for Office 365?

I didn't inquire about the specific costs of transitioning from the previous tools. However, I was informed that the cost of using the Microsoft ecosystem is higher than the combined cost of using ...

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What needs improvement with Office 365?

I don't have any ideas off the top of my head at the moment about what I would improve about Office 365. I can't think of anything that frustrates me about the tools. I mentioned that I use Copilot...

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What is your primary use case for Office 365?

We use the Microsoft Office 365 suite for personal purposes. We use Teams for communications, and we use Azure DevOps for some of our workflow management. I use Office 365 for Outlook for emails. I...

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Compared 10% of the time

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Dropbox Business - Enterprise vs Office 365

Compared 8% of the time

Microsoft OneDrive for Business vs Office 365

Compared 5% of the time

Box vs Office 365

Compared 2% of the time

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Product Reports

Buyer's Guide

Egnyte

December 2025

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Buyer's Guide

Office 365

December 2025

Download Office 365 product report

Also Known As

No data available

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Egnyte offers user-friendly co-authoring, mobile access, and seamless collaboration with a focus on security. Its cloud-based operations and cost-effectiveness outperform competitors in facilitating efficient team file management.

Egnyte emphasizes enhanced security, intuitive functionality, and excellent support, making it ideal for organizations seeking reliable cloud storage and collaboration solutions. Users can switch connections, share across teams, and enjoy real-time updates through Egnyte Connect. While it boasts good performance and stability, users request improvements in search functionality and token management. Industries like real estate, which require secure platforms for financial document exchanges, find Egnyte particularly beneficial. Users appreciate integration capabilities with tools like Adobe and Google Docs.

What are Egnyte's standout features?

Co-authoring: Allows multiple users to edit documents simultaneously with real-time updates
Mobile access: Provides accessibility from any device, ensuring flexibility for remote work
Intuitive interface: Simplifies navigation and enhances user experience
Security: Offers robust protection for sensitive data, surpassing many competitors
Seamless file sync: Ensures files are updated across all devices and accessible to all users

What benefits should users look for in Egnyte reviews?

Enhanced collaboration: Improves teamwork with efficient file sharing and syncing
Cost-effectiveness: Offers value with scalable pricing models fit for different organization sizes
Performance: Delivers stable and reliable cloud operations
Integration: Works well with platforms like Adobe and Google Docs

Egnyte is essential in industries needing secure file management, such as real estate. It supports organizations using cloud apps for sharing and managing project files. Companies favor Egnyte for its ability to integrate with their existing IT environments, ensuring both security and efficiency.

Egnyte

Office 365 is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Easily implement security and privacy controls to help protect business data and devices against malicious threats and help you meet your compliance obligations. Automatic updates ensure your employees will always have the latest features and security updates.

Microsoft

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull

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Buyer's Guide

Egnyte vs. Office 365

December 2025

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