Microsoft Dynamics 365 Business Central vs Microsoft Dynamics GP comparison

Microsoft Dynamics 365 Business Central vs. Microsoft Dynamics GP

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Dynamics 365 Busi...

Ranking in ERP

3rd

Average Rating

8.2

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

Activity Based Costing Software (2nd)

Microsoft Dynamics GP

Ranking in ERP

13th

Average Rating

7.8

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of February 2025, in the ERP category, the mindshare of Microsoft Dynamics 365 Business Central is 6.3%, down from 6.9% compared to the previous year. The mindshare of Microsoft Dynamics GP is 1.0%, down from 1.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

ERP

Featured Reviews

StefaanVandesompele

Finance Manager at Ernst & Young

Provides end-to-end accounting and finance module at reasonable pricing

365 Business Central integrates with Office 365 to streamline the invoice approval process. This allows businesses to manage and approve invoices efficiently within a unified system. Our organization plans to transition to the Dynamics 365 environment, where various functions will be centralized. We will consolidate everything into one system instead of maintaining multiple databases for each country with local data. Dynamics 365 is fully integrated, which should address many of our challenges when we migrate to this new environment. We look forward to seeing how it performs in practice. The project is progressing well overall, though integrating it with other tools and ensuring Dynamics 365 operates smoothly can be challenging. Dynamics 365 is user-friendly and effective. However, a deeper understanding of its technical capabilities and architecture might be necessary to optimize its use fully. The software landscape is evolving, and achieving the best reporting and functionality with just a click can be complex. A clear vision of what you want to achieve with Dynamics 365 is essential. Proper preparation and configuration are crucial to achieving the desired outcomes. This principle applies not only to Dynamics 365 but to all software packages. Understanding the system's flexibility and adaptability based on your specific business needs is key to its successful implementation. Overall, I rate the solution an eight out of ten.

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Firaz Mohammed

Information Technology Manager at a retailer with 51-200 employees

Offers great integration capabilities and allows just the real-time inventory

Dynamics GP improves inventory management by offering real-time inventory tracking, and automated purchase order creation, receiving, and updating inventory levels. It facilitates site-to-site transfers and allocation tracking, enabling efficient stock management across locations. The integration capability of Dynamics GP, combined with Power Platform, has transformed our business processes. We now use PowerApps to enable salesmen to send orders electronically, eliminating the need for order books. Additionally, we developed HR apps to streamline tasks for our staff, leading to automated processes and improved efficiency. Our experience with Dynamics GP reporting and analytics features, particularly Advanced Analysis, has been great. We utilize customized smart lists for purchasing and other functions, allowing for tailored insights over specific periods. Additionally, we have developed custom dashboards for enhanced visibility and support portal integration. I wouldn't recommend Dynamics GP due to its legacy status and impending end of support. However, if integration with the Power Platform is crucial and the company prioritizes modernization, it could still be a viable option. For new companies, I would suggest considering Dynamics 365 Business Central for a more modern solution. Overall, I would rate Dynamics GP as a seven out of ten.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable feature of Microsoft Dynamics 365 Business Central is using the Excel sheets on Chrome and other applications."

"The most important feature of Microsoft Dynamics NAV is that it lets us centralize all our information so that we don't need to rely on any other software outside of Microsoft."

"We like the manufacturing and case management modules."

"The solution is easy to use, flexible, and customizable."

"We use Microsoft Dynamics 365 Business Central as CRM."

"Microsoft Dynamics NAV is brilliant and it's a different segment when comparing it with Dynamics AX. Dynamics AX is a larger product with much more features and it's aimed at a different segment of the market."

"Microsoft Dynamic 365 has everything we need, like Teams, Outlook, Excel, etc. I do a lot of data visualization, so I work a lot with Power BI. I bring in tables from Oracle and use Power Bi to manipulate and visualize the data. I handle all the stats and track everything that goes in and out of the company. We use all the modules, but I work primarily with Power BI, Word, Excel, PowerPoint, and Teams. They are all equally important and work together."

"The solution can scale."

More Microsoft Dynamics 365 Business Central pros

"The solution offers integrations with other software as well. We have integration with Microsoft Office where we can do Word and Excel, etc."

"It is strong in integration."

"The most valuable feature is the ability to easily update and maintain accurate data across all aspects of our operations."

"The most valuable feature is financial control. The accounting aspect allows us to manage our clients and payments."

"You can track everything from beginning to end quite easily."

"The fixed assets, payroll, the data module, and user-friendliness are most valuable."

"The stability was reliable."

"It's enhanced by a subscription billing add-on, to efficiently automate billing and invoicing, particularly due to our substantial customer database."

More Microsoft Dynamics GP pros

Cons

"For a big company like us with millions of transactions, the scalability isn't enough."

"As our company grew we had to switch from Microsoft Dynamics NAV to a solution that was suited for larger-sized companies."

"I work in Pakistan, and many people want desktop solutions. They don't want to work on the cloud. They want a strictly on-premises solution."

"We need to customize more often than we would like."

"The Power BI integration could be more seamless."

"Since it's complex for a layperson user to understand the solution, it would be better if the solution provided some training resources."

"It would be nice, in Microsoft Teams, if we were able to type more information into the chat."

"Microsoft Dynamics NAV could be improved in terms of exporting income statements and balance sheets. Currently, there is a feature, but you can only have the last three years. I spent some time trying to improve the KPI portion that exports the data, that already calculates the sub forms or subtotals, but they weren't able to break that up into different dimensions. They've now managed to crowd the separate table and you can export that, but it's only for the last three years. So, they could improve this solution by getting the chart of accounts or the account schedules to be exported, where you can go further than just three years with it."

More Microsoft Dynamics 365 Business Central cons

"With payroll, the payroll that they have offers US or Canadian tax. However, here, our tax payments are different from the US and Canada. It is very difficult to put in our tax tables. We need some customization. It should be readily available for any country to use according to their tax implications. The system should know different types of tax regimes around the world so that it can accommodate. It's a little bit rigid on that."

"Many of our customers are migrating to the cloud rather than staying on-premises."

"There should also be extra redundancy when posting to modules. We use different sets of books such as CashBook and CheckBooks therefore if I select the wrong one the solution allows the transaction to just pass without warning."

"At times, navigating the user console can be challenging, particularly when trying to find account information."

"As technology changes, I would say probably in the area of chart up account needs improvement because chart up account is a string. So if they make it more flexible."

"As for room for improvement, they have different modules, project and analytical accounting, but it will be good to have that kind of part in the standard package. To have that additional reporting functionality where you can add an attribute or something, which you can report again. So you can analyze the cost by not just natural accounts but also by a project, without having to go through another module edit on top and then the other module edit on top. The more modules you add, sometimes it doesn't work that well. Additionally, it would be easier to have the solution on the cloud. That's our consideration. We are trying to move all our systems to the cloud, and GP is one of them that we are going to move in the next couple of years. I would rate the solution seven or seven point five out of ten."

"This is now a legacy product, so they're phasing it out over time."

"Dynamics GP could be improved in terms of its usability and modernization."

More Microsoft Dynamics GP cons

Pricing and Cost Advice

"The solution's cost is reasonable."

"The license changes every year. Sometimes it's for fixed users, and sometimes it's for concurrent users."

"Business Central charges a monthly fee of $70 to $100 per user."

"I think the pricing is the best; it's cost effective for sure."

"I would rate the pricing of this solution at three out of five."

"The cost is one of the benefits. If you don't want to go for the full-blown finance and operations, the pricing model is a lot cheaper and has now switched to being based on a per-user subscription. So, if it's on cloud, you now have an expense instead of a large CapEx. If it's on-prem, you obviously still have to continue with the licensing model that they have, but if you compare the features and functionality, in terms of the price that you pay, I find it's better than other products. My answer on the pricing would be slightly different, depending on the country you're in and the return on investment, based on the size of the company. It's well-priced internationally. I think the new model is priced even better because it's now subscription-based and, if you go for cloud, the return on investment is a lot quicker and if it's expense, you can cap it. If you do take the on-prem version, the licensing is still priced as what it used to be, so that would depend on what country you are in."

"We have an agreement with Microsoft and pricing is okay for us."

"The price of Microsoft Dynamics 365 Business Central is reasonable."

More Microsoft Dynamics 365 Business Central pricing and cost advice

"It is an affordable solution."

"We evaluated some local products, because of the pricing, but this product has better features and support."

"I think the tool is competitively priced and it's more of a one-time investment with a low annual renewal fee."

"For us, in our local currency, it costs us around 5 million Botswanan Pulas a year. It's quite a lot of money."

"I would say that the pricing is moderate, not cheap, and not expensive. There are many more expensive ERPs than GP, and there are less expensive as well, so it is moderately priced."

"In comparison to other ERP systems, the pricing is not necessarily inexpensive, but it can be considered more cost-effective."

"The solution's price is steep."

"Its pricing and licensing are high. Of course, we all know that it is Microsoft."

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Top Industries

By visitors reading reviews

Computer Software Company

15%

Manufacturing Company

10%

Financial Services Firm

Government

Construction Company

14%

Manufacturing Company

Financial Services Firm

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Microsoft Dynamics NAV?

The platform offers a robust and comprehensive cycle for supply chain and inventory management, with features like minimum and maximum settings, dynamic monitoring of inventory levels, and integrat...

What is your experience regarding pricing and costs for Microsoft Dynamics NAV?

The pricing is reasonable, which is 700 dollars per user.

What needs improvement with Microsoft Dynamics NAV?

Implementing localizations when we use the system for multiple countries can be quite complex. There isn't a single solution available for all countries, and managing these localizations can be cha...

What do you like most about Microsoft Dynamics GP?

The most valuable feature is the ability to easily update and maintain accurate data across all aspects of our operations.

What is your experience regarding pricing and costs for Microsoft Dynamics GP?

D365 BC licensing SAAS model with subscription ranging $70/User/Month.

What needs improvement with Microsoft Dynamics GP?

I wish Microsoft gets Dynamics GP to a cloud-based solution, but unfortunately Microsoft had announced the End of Life for Dynamics GP.

Microsoft Dynamics AX vs Microsoft Dynamics 365 Business Central

Comparisons

Compared 21% of the time

SAP S/4HANA vs Microsoft Dynamics 365 Business Central

Compared 16% of the time

SAP ERP vs Microsoft Dynamics 365 Business Central

Compared 7% of the time

Oracle E-Business Suite vs Microsoft Dynamics 365 Business Central

Compared 5% of the time

SAP Business One vs Microsoft Dynamics 365 Business Central

Compared 5% of the time

More Microsoft Dynamics 365 Business Central Competitors

Odoo vs Microsoft Dynamics GP

Compared 29% of the time

Microsoft Dynamics AX vs Microsoft Dynamics GP

Compared 26% of the time

Epicor ERP vs Microsoft Dynamics GP

Compared 17% of the time

Oracle E-Business Suite vs Microsoft Dynamics GP

Compared 14% of the time

SAP S/4HANA vs Microsoft Dynamics GP

Compared 13% of the time

More Microsoft Dynamics GP Competitors

Product Reports

Microsoft Dynamics 365 Business Central

Download Microsoft Dynamics 365 Business Central product report

Microsoft Dynamics 365 Business Central report

Microsoft Dynamics GP

Download Microsoft Dynamics GP product report

Also Known As

Dynamics NAV, MS Dynamics NAV

Dynamics GP, MS Dynamics GP

Overview

Microsoft Dynamics 365 Business Central is a cloud-based enterprise resource planning (ERP) solution developed by Microsoft. It is designed to help small and mid-sized organizations streamline and automate their financial, supply chain, and project management processes. Business Central offers a range of tools and features to support collaboration and communication and provides real-time visibility into business performance.

With Business Central, organizations can manage their financials, including general ledger, accounts payable, accounts receivable, and cash management. It also offers supply chain management capabilities, including inventory management, purchase order management, and sales order management. In addition, Business Central supports project management, including project tracking, project billing, and resource management.

Microsoft Dynamics 365 Business Central Features

Microsoft Dynamics 365 Business Central has many valuable key features. Some of the most useful ones include:

Mobility: Microsoft Dynamics 365 Business Central provides mobile access, allowing users to access information and perform tasks from anywhere, at any time.

Reporting and analytics: The solution includes business intelligence and reporting capabilities to help organizations gain insight into their operations and make data-driven decisions.

Security: With its secure platform, the solution protects sensitive data and ensures the integrity of business operations.

Customization: It offers a highly customizable solution that can be tailored to meet the specific needs of a wide range of industries and organizations.

Microsoft Dynamics 365 Business Central Benefits

There are many benefits to implementing Microsoft Dynamics 365 Business Central. Some of the biggest advantages the solution offers include:

Adapt as your business grows: With full capabilities on desktop, tablet, or mobile, on-premises or in the cloud, across Windows, Android, and iOS devices, the solution allows you to work wherever your business takes you.

Rapid deployment: The solution can be rapidly deployed either in the cloud or on-premises.

Scalability: With the solution, you can scale as you grow using modern technologies built on the Microsoft cloud, such as machine learning, IoT, and mixed reality to help you adapt to market dynamics.

Drive continuous process optimization: When you implement Microsoft Dynamics 365 Business Central, you can Improve outcomes and productivity with real-time system suggestions, based on historical data, to guide employees through workflows.

Reviews from Real Users

Microsoft Dynamics 365 Business Central is a solution that stands out when compared to many of its competitors. Some of its major advantages are that it is user-friendly, has good integrations, and is flexible.

Sasinath V., Project Consultant ( Scale Up) at a tech vendor, says, "For me, the main strengths of Microsoft Dynamics NAV are that it's user-friendly and light. These are its major wins. I have used other ERPs and their architecture was a little more complex when compared to the Microsoft Dynamics NAV architecture."

"The solution's integrations and interface are very good,” mentions Alonso R., Director de Servicios at Kc ERP group.

Another PeerSpot reviewer, Kamesh G., Vice President - Information Systems at a media company shares what he likes most about the solution: "I have found the flexibility to be very valuable. It's highly flexible, and at least for us, it has been effective. It is also highly functional."

Microsoft

Microsoft Dynamics GP is a complete enterprise resource planning (ERP) solution for small and medium-sized businesses. Dynamics GP helps you gain greater control over your financials, inventory, and operations. It’s easy to implement and use and empowers informed decisions that lead to business success.

Microsoft

Sample Customers

Harris Farm Markets, Mister Spex GmbH, Bounce Foods, Eurofin Services SA, Medica Medizintechnik, Associated Gaskets, Onduline, Sitka Surfboard Corporation, World Animal Protection

Rural Metro, WASH Multifamily Laundry, Kauffman Center for the Performing Arts, Elcome International LLC, Batteries Plus Corporate Stores, Catalogic Software, Choate Rosemary Hall

Microsoft Dynamics 365 Business Central vs. Microsoft Dynamics GP