Microsoft OneDrive vs ShareFile comparison

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Microsoft OneDrive

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Executive Summary

We performed a comparison between Microsoft OneDrive and ShareFile based on real PeerSpot user reviews.

Find out in this report how the two Content Collaboration Platforms solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Microsoft OneDrive vs. ShareFile Report (Updated: March 2025).

Microsoft OneDrive vs. ShareFile

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Helped 847,862 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft OneDrive

Ranking in Content Collaboration Platforms

3rd

Average Rating

8.2

Number of Reviews

Ranking in other categories

No ranking in other categories

ShareFile

Ranking in Content Collaboration Platforms

7th

Average Rating

8.4

Reviews Sentiment

8.0

Number of Reviews

Ranking in other categories

eSignature (Electronic Signature) (6th), Cloud Data Exchange Services (3rd)

Featured Reviews

Victor Bayouwa

Owner at VBTECH-IT

I love the backup capabilities and the offline sync

We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups. The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again. It takes too long for…

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David Donaldson

Regional Information Technology Director at a real estate/law firm with 10,001+ employees

Flexible plans, stable, and scalable

I used another solution at the same time, which was far worse. The American company I worked for used a similar file-sharing solution called LeapFile, a secure file transfer service. Personally, I found Citrix ShareFile to be much better than LeapFile, which was quite clunky. I later used a solution called Egnyte, which my company used as its main file transfer solution, though I'm not sure if it's still in use. The company moved to Egnyte because it is more of an enterprise-level solution. Egnyte was expensive, but it worked. I believe Citrix ShareFile is aimed at smaller to medium-sized organizations, making it a more appropriate solution than Egnyte due to its pricing.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Being able to use OneDrive as a mapped drive in Windows Explorer is the most valuable feature. Rather than using OneDrive on a browser, you can also open up the Windows Explorer and I can see the file structure in the normal format."

"The most valuable feature is to be able to modify the file online and keep it stored on the cloud, since it is not necessary to download it to make modifications."

"The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again."

"It was extremely easy to setup."

"The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful."

"Image management is great since the search is simple, and accessing images with labels is easy."

"With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues."

"Scalability is good just because it is a cloud-based product."

More Microsoft OneDrive pros

"Citrix has a very good file auditing features and security features."

"The Enterprise Dropbox solution is highly integrated with Microsoft's Office 365 and Azure products."

"Easy to manage and fully secure."

"It's user-friendly for end users."

"ShareFile gives you all of the features of cloud providers, but in an on-premises solution."

"The solution would query the Active Directory, and if new accounts were identified, Citrix ShareFile would add them automatically."

"This provides us with a secure way of sending tax returns without having to use passwords."

"The solution is scalable."

Cons

"If I want to pick out certain criteria of pictures, Google enables me to do that whereas OneDrive is a bit sort of flaky."

"Support has not been the same since the beginning of COVID lockdowns."

"The security is not as flexible as it is with Dropbox, which means that we can't share our OneDrive files."

"Microsoft OneDrive could improve because it doesn't support backing up .PST files, which are Outlook data files, and email archives. This is a substantial setback when it comes to Microsoft OneDrive."

"The user interface could be a little more intuitive."

"The initial setup is not easy."

"No one gets an alert when files are deleted."

"The initial setup is a bit clunky."

More Microsoft OneDrive cons

"Everything they have should be integrated into one item."

"The user interface is not very intuitive."

"There are sometimes scalability issues after updates."

"The configuration on the mobile devices is a little clunky, in terms of setting up the application."

"My only issue with this solution is the cost, which should be improved."

"They should integrate the solution with more email services."

"Some of our customers are facing issues if they've deployed in hybrid mode."

"DLP features are lacking and required because, especially with everyone working from home, security is now paramount when the data is on BYOD devices."

Pricing and Cost Advice

"We pay a lot for the Enterprise version, but it is a premium service."

"The price of Microsoft OneDrive is reasonable and compatible with competitors."

"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."

"OneDrive comes with Microsoft 365 so it is just an added part of that package."

"It is free if you are using Office 365, and you get a terabyte of storage with your account."

"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."

"This is a pricy solution, given that we are only using it at 50% capacity."

"The licensing is expensive and on a yearly basis."

"You have to work hard in order to get the suitable licenses."

"Citrix has a very good file auditing features and security features."

"If you are already a Citrix customer, I recommend having the Platinum licensing level, as it provides licensing for a number of various features that all integrate together."

"I give the cost of the solution a five out of five."

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Top Industries

By visitors reading reviews

Educational Organization

52%

Computer Software Company

Financial Services Firm

Manufacturing Company

Computer Software Company

13%

Financial Services Firm

10%

Legal Firm

10%

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Microsoft OneDrive?

The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again.

What needs improvement with Microsoft OneDrive?

It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth.

What is your primary use case for Microsoft OneDrive?

We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.

What do you like most about Citrix ShareFile?

The solution is scalable.

What needs improvement with Citrix ShareFile?

They should integrate the solution with more email services. That would be very helpful.

What is your primary use case for Citrix ShareFile?

We use the solution primarily for sending and receiving encrypted files. It helps us share large files as well.

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Compared 29% of the time

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Egnyte vs ShareFile

Compared 10% of the time

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Compared 6% of the time

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Product Reports

Microsoft OneDrive

Download Microsoft OneDrive product report

Download ShareFile product report

Also Known As

MS OneDrive

Citrix RightSignature, Citrix ShareFile

Overview

Microsoft OneDrive for Business gives you online storage that works seamlessly with the tools you use every day to create, communicate, and collaborate from your PC/Mac or your iOS, Android, or Windows device.

Microsoft

ShareFile is widely used by organizations for secure emailing of tax returns and document transfers, especially during COVID, supporting multifactor authentication and a high file size limit.

Offered by cloud service providers, ShareFile aids in migrating on-premises file servers to the cloud and sending large files blocked by other platforms. It is essential for secure data sharing with features like multifactor authentication and encryption. ShareFile integrates with cloud services, supports high-speed operations, and maintains enterprise-level security with automatic synchronization. It also allows for multiplatform accessibility, including an Outlook plugin and mobile apps. Administrative benefits include Active Directory integration for automatic account creation.

What are ShareFile's most important features?

Ease of use: User-friendly interface for easy navigation
Security features: Robust security protocols including data encryption
File auditing: Comprehensive tracking and reporting of file activities
Cloud integration: Seamless integration with OneDrive, G Drive, and Dropbox
Multifactor authentication: Enhanced security with multiple verification steps
Automatic synchronization: Real-time sync across devices and platforms
Active Directory integration: Streamlined user account management
Multiplatform access: Supports Outlook plugin and mobile applications

What benefits or ROI should users look for in reviews?

Cost-effectiveness: Evaluate the pricing against features and security
Enhanced security: Look for reviews on data protection and GDPR compliance
Collaboration options: Check user feedback on collaboration functionalities
Intuitive experience: Consider reviews on ease of use and navigation
Custom branding: Assess customization options for tailored branding
Performance: Gauge user insights on network speed and reliability
Unified platform: Benefits of integrated services in one platform

ShareFile is implemented across sectors like Law Firms, CPAs, and Manufacturing companies, supporting secure and efficient data sharing. For example, law firms use it for confidential client documents, CPAs rely on it for secure tax return handling, and manufacturing firms leverage it for transferring large design files. Multifactor authentication and platform accessibility ensure data security and ease of access.

Sample Customers

Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts

SecondMarket, KBC Partners, Twilio, You Know Who Design, oDesk Corporation, CMT Agency, Townhog

Microsoft OneDrive vs. ShareFile