SAP Portfolio and Project Management vs Smartsheet comparison

SAP Portfolio and Project M...

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Executive SummaryUpdated on Nov 4, 2024

SAP Portfolio and Project Management and Smartsheet are competing products in the project management space, with each offering unique advantages. Although SAP appears to deliver a more comprehensive solution, Smartsheet’s flexibility and ease of use often make it the preferred choice for many organizations seeking a balance of features and accessibility.

Features: SAP Portfolio and Project Management focuses on enterprise-level project oversight, resource management, and integration with other SAP systems, making it suitable for large organizations. Smartsheet provides a user-friendly platform with customizable templates, collaboration tools, and integration with third-party applications, appealing to teams looking for a flexible solution.

Room for Improvement: SAP can benefit from simplifying its interface and improving integration with non-SAP systems. Additionally, enhancing usability for non-technical users could broaden its appeal. Smartsheet could improve by expanding its functionalities for larger enterprise-scale operations, enhancing reporting features, and strengthening its offline capabilities to better serve diverse environments.

Ease of Deployment and Customer Service: SAP’s deployment is notably complex, requiring significant time and technical resources, though it is backed by strong customer support. Smartsheet’s cloud-based model facilitates a quicker, less resource-intensive deployment, making it a favorable option for organizations with limited IT resources. Smartsheet's responsive support enhances its appeal for organizations prioritizing ease and speed.

Pricing and ROI: SAP Portfolio and Project Management involves higher initial setup costs and a longer timeframe to achieve ROI due to its complexity and scope. Smartsheet offers a lower cost of entry and quicker time to value, making it attractive for organizations seeking faster returns. Smartsheet’s competitive pricing and rapid deployment increase ROI potential for many enterprises.

To learn more, read our detailed SAP Portfolio and Project Management vs. Smartsheet Report (Updated: December 2024).

SAP Portfolio and Project Management vs. Smartsheet

December 2024

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Setup Cost

Smartsheet offers flexible pricing with various plans, seen as cost-effective compared to competitors, with customizable features and support.

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Valuable Features

SAP Portfolio and Project Management improves initiative tracking, financial planning, and productivity with seamless integration across various business units.

Smartsheet excels with cloud accessibility, real-time collaboration, and robust integrations, offering customizable project management and intuitive interfaces.

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Categories and Ranking

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

10th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of December 2024, in the Project Portfolio Management category, the mindshare of SAP Portfolio and Project Management is 6.5%, down from 7.2% compared to the previous year. The mindshare of Smartsheet is 8.1%, up from 7.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management

Featured Reviews

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

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Asma Ali

Project Manager at a government with 10,001+ employees

Easy to use, simple to set up, and great for non co-located environments

At one point we were trying to use it to organize a curriculum for students to just have the weekly stuff. We kind of ran into trouble doing this. It's not really designed for that. What we were trying to do is give them a real-time syllabus with pre-readings and activities and stuff embedded. It ended up getting really complicated. They also had access, and while there’s probably a way to not give them access, I didn’t know how to set that. I just wanted to let them download. It got complex. It wasn’t just people updating what they were working on. It was something else and it didn’t work. If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal. We use Box to store recordings, for example, of sessions and stuff. We’d like to store it in this solution. We already integrate Smartsheet into Teams for updates and stuff. That works well.

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Top Industries

By visitors reading reviews

Energy/Utilities Company

15%

Manufacturing Company

13%

Computer Software Company

Retailer

Educational Organization

43%

Manufacturing Company

Healthcare Company

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What needs improvement with SAP Portfolio and Project Management?

The platform's support structure needs improvement.

What is your primary use case for SAP Portfolio and Project Management?

We use it for end-to-end project management as per the received requirements. There is a customized module called the Project Management System (PMS) where we receive the requirements. Once a requi...

What do you like most about SAP Portfolio and Project Management?

SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs.

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

EcoSys vs SAP Portfolio and Project Management

Comparisons

Compared 19% of the time

Jira vs SAP Portfolio and Project Management

Compared 16% of the time

Planview Portfolios vs SAP Portfolio and Project Management

Compared 12% of the time

Planisware vs SAP Portfolio and Project Management

Compared 10% of the time

ServiceNow Strategic Portfolio Management vs SAP Portfolio and Project Management

Compared 10% of the time

More SAP Portfolio and Project Management Competitors

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Compared 16% of the time

Planisware vs Smartsheet

Compared 13% of the time

Broadcom Clarity vs Smartsheet

Compared 13% of the time

Microsoft Project vs Smartsheet

Compared 12% of the time

Adobe Workfront vs Smartsheet

Compared 8% of the time

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Product Reports

Project Portfolio Management

November 2024

SAP Portfolio and Project Management report

Download SAP Portfolio and Project Management product report

Download Smartsheet product report

November 2024

Also Known As

Portfolio and Project Management

No data available

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SAP

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Overview

Portfolio Management integrates information from existing project management, human resources, and financial systems to provide an overview of the project portfolio with easy drilldown to details for portfolio managers, project managers, and resource managers. This enables innovative and collaborative, cross-functional business processes. Project Management covers the entire range of project management activities in development and consultancy projects, from planning to implementation to project completion.

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Sample Customers

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix