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JananiLiyanage - PeerSpot reviewer
Enterprise Agile Coach at Agility Tune Up
Real User
Provides good visualization and greater transparency
Pros and Cons
  • "The initial setup is easy."
  • "Sometimes, I find it challenging to manage the checklists."

What is our primary use case?

I use Trello for small teams. It's my day-to-day work, and it's for small teams.

So I have a small team of five members. So we have a backlog for my team. I use it for that. And when I do trainings, I use the training backlog as part of Trello. And when I offer coaching, I use Trello for goal setting and helping them to focus on the goals, and visualize the goals and those scenarios.

What is most valuable?

One of the most valuable features is visualization. It really helps every one to get transparency in when and what is happening because you see the same lane. It's pretty helpful. 

Another important feature is that it is easier to allocate people because we have the labels, and we can assign people. So those are the things that I find interesting. 

What needs improvement?

n Trello, there's one aspect that could be enhanced. Sometimes, I find it challenging to manage the checklists. Specifically, I'd like to have the ability to track the checklist as a separate entity. Let me explain. When I have a detailed checklist for a task, like organizing an event with items such as "Talk to the hotel" and "Get details," it would be helpful if I could convert this checklist into a new card while retaining all the same content, labels, and other details. Currently, if I convert it into a new card, I have to manually update everything, which can be time-consuming. Improving this aspect of the checklist feature would be beneficial.

There's another thing that comes to mind. Sometimes, I use PowerApp to supplement Trello because I find that some of the basic features in Trello might not fully meet my needs. PowerApp helps me accomplish specific tasks and allows me to do things in a way that I couldn't solely achieve using Trello. 

For how long have I used the solution?

I have been using Trello for maybe the last five years. I did an upgrade, but I'm not sure if I'm using the latest version.

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What do I think about the stability of the solution?

I haven't found any challenges in that. Trello has been stable in my experience.

What do I think about the scalability of the solution?

I think when you have bigger teams and also, like, a proper backlog, for example, in an infrastructure team, maybe I feel that Jira is better suited. But for a small team, Trello is fair.

How was the initial setup?

The initial setup is easy. There is no maintenance required. 

What's my experience with pricing, setup cost, and licensing?

I have seen the paid version, but currently, I'm not using it. Some time ago, when I wanted to use more power apps, I considered the paid version for a while, but right now, I'm using the free version.

Which other solutions did I evaluate?

In my experience, coming from software development and event management, I prefer Jira for software development because of its proper use of storage, and Confluence integration adds to its benefits. So for software development, Jira is a better fit. However, in my company's events-based workshops, I find Trello more suitable. I don't need all the extensive features of Jira for that. Simplicity matters for my company. But when it comes to software product development, Jira proves to be more helpful.

What other advice do I have?

I would always recommend Trello when it comes to small team collaboration, especially for those looking for transparency and tracking progress. Trello is a great choice. However, if it's a big team working on software development, I believe Jira would be a better fit. So, it depends on the specific needs of the team.

One is the worst, and ten is the best. I would say it's an eight. Overall, it's been a good experience with Trello.

Which deployment model are you using for this solution?

Public Cloud
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Consultant at a tech services company with 1,001-5,000 employees
MSP
Good for small teams and has an effortless setup
Pros and Cons
  • "Our teams deployed Trello to gain a comprehensive overview of pre-sales activity, monitor project progress, create detailed task lists, and track action items - all critical components for streamlining our organization's operations."
  • "The mobile version of Trello can be improved upon."

What is our primary use case?

Our teams use it to overview operations and pre-sales activity. For project management, different teams utilised the project tracking features, such as to-do lists, the backlog and follow-up actions. Personally, I have used Trello to organise, plan and streamline operations activities such as checklists on to-do lists and previous activities for reporting. The planning activities on Trello include, what to do today, the progress status, and the follow-up action afterward with minimal tracking activities.

Due to the tiered pricing, we have yet to use Trello at maximum capacity.

How has it helped my organization?

Our teams deployed Trello to gain a comprehensive overview of pre-sales activity, monitor project progress, create detailed task lists, and track action items - all critical components for streamlining our organization's operations.

What is most valuable?

The most valuable feature of Trello is the ability to virtually execute the Kanban methods of visualizing workflows, which is extremely beneficial. I also like the tracking activities. You can see who's doing what and when they started. We can also use the Voting Power-Ups feature for polling functions.

What needs improvement?

In terms of improvement, the mobile app could be better. When I last used Trello, the mobile app is an HTML5 version. It's not really native to mobile apps, so this feature isn't really integrated as much as it is when we use it on the web.

Another way Trello could be improved would be with better integrations with other tools like Teams and different calendars. I don't know if they charge extra for a calendar feature but it should be included.

We would need to use a separate calendar to set reminders for the week. Ultimately, we don't always track our activities through Trello. We use other resources like our email. It is important for there to be better integration between Trello, email and our calendar.

For how long have I used the solution?

I used Trello for three years until February 2022.

What do I think about the stability of the solution?

Trello is a very stable solution. We never had any issues while using it. I would rate the stability a ten out of ten.

What do I think about the scalability of the solution?

In terms of scalability, Trello is a good solution for small teams. I would rate the scalability for a small team an eight or nine out of ten. We have three teams, the first and second teams of 10 members and the third one of seven members. Since Trello was limited to 10 boards, it was sufficient for small teams. However, if you have large groups with 10 to 20 members, Trello's 10-board cap can cause a bit of an issue.

With the increasing size of our team, we had to make a tough call and part ways with Trello. Although it was helpful while under license limits, opting for free versions instead has been inescapable due to resource constraints. If you have more than 20 people, you will need to upgrade it.

How are customer service and support?

I have never contacted the Atlassian vendor support team or the Atlassian Technical support team.

How would you rate customer service and support?

Neutral

Which solution did I use previously and why did I switch?

We previously used Microsoft Visio but switched to Trello.

How was the initial setup?

The initial setup for Trello was very simple.

What about the implementation team?

We implemented it with our in-house team. 

What's my experience with pricing, setup cost, and licensing?

I would give pricing a three on a scale of 0 to 10, where 10 is for the lowest price and 0 is for the highest. The basic paid version is pretty expensive and I will most likely not use it for that price.

Which other solutions did I evaluate?

Our project management system has evolved over time. Initially, we used Spreadsheets and Jira but have since moved on from Microsoft Projects as our primary tool. 

Asana is also very good. It is comparable to Trello, but Trello has more advantages in terms of pricing for both the website and mobile apps. We dropped Asana because of the user interface.

What other advice do I have?

Due to the tiered pricing, we have yet to use Trello at maximum capacity. Therefore, I can not make additional remarks.

I would rate Trello an eight out of ten.

Which deployment model are you using for this solution?

Public Cloud
Disclosure: PeerSpot has made contact with the reviewer to validate that the person is a real user. The information in the posting is based upon a vendor-supplied case study, but the reviewer has confirmed the content's accuracy.
PeerSpot user
Buyer's Guide
Trello
January 2025
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Bugra Bulut - PeerSpot reviewer
Student at SRH Hochschule
Real User
Top 10
Very user-friendly and integrates well with other services
Pros and Cons
  • "The solution is very user-friendly, where you have everything you need."
  • "Trello was a little complicated initially because we didn't know how to use it, create a product backlog, or define the work items."

What is our primary use case?

I used Trello for a project where we had to do marketing for a customer.

What is most valuable?

The solution is very user-friendly, where you have everything you need.

What needs improvement?

Trello was a little complicated initially because we didn't know how to use it, create a product backlog, or define the work items. The solution could be made easier for new users.

For how long have I used the solution?

I used the solution for two months.

What do I think about the stability of the solution?

I rate the solution an eight out of ten for stability.

What do I think about the scalability of the solution?

Around six users were using the solution in our project.

How was the initial setup?

The solution's initial setup was easy, and it took around one hour.

What's my experience with pricing, setup cost, and licensing?

We didn't need to pay for the solution.

What other advice do I have?

Trello was deployed on the cloud for us. The solution integrates with other services. I would recommend Trello to other users. The solution benefited our project greatly because our Trello bot was very organized.

Overall, I rate the solution ten out of ten.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Anthony Uzoh - PeerSpot reviewer
Director, Technology Planning and Human Resource at Agate Technology Solutions
Real User
Top 5Leaderboard
Simple and effective solution to track projects
Pros and Cons
  • "Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management."
  • "I would like to see improvement in onboarding back-office team members."

What is our primary use case?

I use the solution to track simple projects. Trello is also useful whenever I intend to make presentations to stakeholders. It has some inbuilt features that make presentations easier and with much better pictorial elements.

How has it helped my organization?

Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management.

What is most valuable?

Trello's workflow is very calculated.

What needs improvement?

I would like to see improvement in onboarding back-office team members.

For how long have I used the solution?

I use Trello occasionally.

What do I think about the stability of the solution?

Trello is stable. There are occasional patch updates that do not disrupt any saved work.

What do I think about the scalability of the solution?

Trello is scalable as its features can be extended to accommodate small to larger projects.

How are customer service and support?

The customer service team always responded to me whenever I had any need for them and they get the issues quickly resolved.

How would you rate customer service and support?

Positive

Which solution did I use previously and why did I switch?

I use Jira to track complex projects.

How was the initial setup?

The implementation of Trello is easier compared to Microsoft Visio but complex when compared to Jira. Trello has more features than Visio. The complexity of the system increases with the increase in features.

What about the implementation team?

I used Trello in-house.

What's my experience with pricing, setup cost, and licensing?

The solution pricing is okay. The pricing is subscription-based and depends on the features that you need. If you need more features then you will need to pay more. You can use the basic features to lead your project management.

Which other solutions did I evaluate?

Yes, I did. I tried Microsoft Visio which is also good but there are some unique differences.

What other advice do I have?

I would rate Trello a nine out of ten. When you are a beginner, there will be difficulty in using such complex solutions. Later, you can decide what you are going to do with the solution. For some of the new solutions, the physicalization is divided due to the new available features.

My advice to anyone from business analysis, IT management, and project management is to use Trello first. It is because if you start using Jira first, you will encounter issues. Therefore, it is good to move from Visio to Trello and then to Jira. You can get in touch with business intelligence with Trello.
I have not encountered any technical issues with the solution. Support was available whenever I didn’t know how to proceed. This support gave me direction on what to do next. It is a rare thing for a solution to not give any headaches to the person using it.

Which deployment model are you using for this solution?

On-premises
Disclosure: I am a real user, and this review is based on my own experience and opinions.
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Robinson Uche - PeerSpot reviewer
Application Security Intern at a computer software company with 51-200 employees
Real User
Top 10
Allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board
Pros and Cons
  • "What I like the most about Trello is how engaging and efficient it is. I like that it allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board, stating that the task has been done."
  • "Although it has many useful features, the one thing I don't like about Trello is that it constantly sends out unimportant notifications."

What is our primary use case?

I use Trello regularly to manage my tasks and track my progress. I use it to keep track of both personal and professional tasks. Additionally, the internship organizers at our company use it as a communication channel. At work, use it to leave comments and discuss how the projects are going.

What is most valuable?

What I like the most about Trello is how engaging and efficient it is. I like that it allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board, stating that the task has been done.

What needs improvement?

Although it has many useful features, the one thing I don't like about Trello is that it constantly sends out unimportant notifications. For example, I get an email notification from every card I comment on, which can be tedious at times. They should prioritize sending out only important notifications that are significant to me. I would like to only receive important emails to avoid spending time on irrelevant things. 

I can’t think of anything now but there is room for improvement. There’s definitely room for added features.

For how long have I used the solution?

I've been using Trello for a little over a year.

What do I think about the stability of the solution?

I would give it a ten out of ten.

What do I think about the scalability of the solution?

It's a very scalable solution. I believe there is definitely room for improvement but I enjoy the flexibility that comes with it. So in terms of scalability, it's very good, very efficient.

How are customer service and support?

I've never even had any need to contact technical support. I think Trello is very easy to use. I understand that not everybody is tech-savvy like me, but I don't know if there's even a need to have customer support.

Which solution did I use previously and why did I switch?

I was searching for solutions for productivity's sake and so far I have only explored Notion before I started using Trello. Notion is good in its own way. You can type anything you want and it kind of gives you a Microfosft 365 feeling while using it. You can do anything, convert to devices, convert to the database, convert it back to the table, etc. It gives room for a scale of features like structure, query, language, and other things. It's a very wonderful tool, but for me, in order to keep up with my productivity rate each week, I prefer Trello. I am the kind of person that when I fall in love with something, there's no going back. So I chose Trello. 


How was the initial setup?

For a tech-savvy person like me, the initial setup of Trello was quite simple. There was nothing particularly difficult about it.

What's my experience with pricing, setup cost, and licensing?

I think that the pricing is fair, although I haven't checked it out completely. I'm still making use of the free features on Trello. I'm still enjoying the free version and have not upgraded my plan yet to the most recent one. 

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Stalin Mohapatra - PeerSpot reviewer
Associate Director of Strategy & Operations at HighRadius
Real User
Top 10
A stable solution with a good user interface that makes it easy to maintain and monitor
Pros and Cons
  • "Trello's user interface is really good, making it easy for us to maintain and monitor."
  • "Trello cannot be integrated with other tools like Jira and Google Workspace."

What is most valuable?

Trello's user interface is really good, making it easy for us to maintain and monitor.

What needs improvement?

Trello cannot be integrated with other tools like Jira and Google Workspace.

For how long have I used the solution?

I have been using Trello for a year.

What do I think about the stability of the solution?

Trello's stability is really nice. I rate Trello ten out of ten for stability.

What do I think about the scalability of the solution?

I rate Trello a seven out of ten for scalability. More than 200 users are using Trello in our organization.

How are customer service and support?

Trello has good web and email support.

How would you rate customer service and support?

Positive

How was the initial setup?

Trello’s initial setup is really easy. I rate Trello ten out of ten for the ease of its initial setup.

What's my experience with pricing, setup cost, and licensing?

Trello has a really good price. I rate Trello a two or three out of ten for pricing.

What other advice do I have?

I am currently using the free version of Trello. My office is considering buying the solution’s premium version. Trello is deployed on-cloud in our organization.

Overall, I rate Trello a nine out of ten.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Arun Srivastav - PeerSpot reviewer
CEO at Planfirma Technologies Private Limited
Reseller
Top 5Leaderboard
A highly scalable and stable solution with a huge online community
Pros and Cons
  • "There is a huge community to help us with the issues we face while using the product."
  • "We cannot link tasks that are dependent on each other."

What is our primary use case?

We use the solution to set up tasks and monitor their status.

How has it helped my organization?

We have employees in New York, India, and London. There was a lot of mismanagement of tasks earlier. With the help of the product, everyone knows the status of all the tasks. 

During the production rollout, we can ensure that everything is rolled out in the production at the same time. We can also conduct team meetings with the help of the product to align the team’s efforts.

What is most valuable?

The demos and POCs in the product are quite good for onboarding. There is a huge community to help us with the issues we face while using the product. The online forums and blogs are fantastic.

What needs improvement?

The product does not allow the linking of tasks. We cannot link tasks that are dependent on each other. There is no field to indicate the budget allocated and consumed for a particular task. The meeting should have recording facilities.

For how long have I used the solution?

I have been using the solution for two years.

What do I think about the stability of the solution?

I rate the stability of the solution a ten out of ten. We did not face any problems in the last two years.

What do I think about the scalability of the solution?

The solution is highly scalable. Around 20 to 22 people use the product in the organization. We might plan to increase the number of users in the future.

How are customer service and support?

We never had to reach out to technical support because we got help from the online community whenever we were stuck.

Which solution did I use previously and why did I switch?

Previously, we used Microsoft Project. We switched to Trello because Microsoft Project had a lot of rigidity, and we faced a lot of issues related to cost and deployment.

How was the initial setup?

The initial setup is quite easy. I rate the ease of setup a nine out of ten.

What about the implementation team?

The deployment was done in-house. Most of the people and resources are comfortable with the product. We need two to three people to deploy the product.

What's my experience with pricing, setup cost, and licensing?

I rate the pricing a five out of ten. The solution should lower its prices. We pay $10 per user per month for the product.

What other advice do I have?

I am using the latest version of the solution. The solution is cloud-based. Trello is used globally. I would strongly recommend Trello to others. Overall, I rate the product a nine out of ten.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Farhan_Ali - PeerSpot reviewer
Senior Software Engineer & Team Lead at ArhamSoft (Pvt) Ltd
Real User
Leaderboard
Easy to use, great price point, giving you peace of mind
Pros and Cons
  • "I really enjoy the drag-and-drop feature."
  • "I would appreciate seeing how much time spend on each specific ticket."

What is our primary use case?

The primary use case is to manage tickets. Whenever they create any kind of ticket, they send again our task, I simply resolve them and move it to the resolved section.

What is most valuable?

I have found the most valuable feature is that it is very simple and clear to use. They can send a video and I can go view the video, check the images and I am ready to manage the ticket with clarity. I really enjoy the drag-and-drop feature.

What needs improvement?

I would appreciate seeing how much time spend on each specific ticket.

For how long have I used the solution?

I have been working with Trello for the past ten to eleven months.

What do I think about the stability of the solution?

Stability is not an issue with Trello and you can have peace of mind when using the solution.

What's my experience with pricing, setup cost, and licensing?

We are currently using the open-source option.

What other advice do I have?

I would say to them to go and just simply use that system. If they have options to use other project management as well, then I recommend them to use Trello because, for the first time, this thing will be very simple and easy to use. If they have any other tool, there will be some difficulties and they may get rid of it and they said there, "Oh, no. We are not doing any kind of project management tools." So if they use Trello, they will be happy with the end result. I would rate Trello a nine on a scale of one to ten.

Which deployment model are you using for this solution?

Public Cloud

If public cloud, private cloud, or hybrid cloud, which cloud provider do you use?

Other
Disclosure: I am a real user, and this review is based on my own experience and opinions.
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