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Asana pros and cons

Vendor: Asana

4.1 out of 5

53 reviews
86% willing to recommend

Pros & Cons summary

Asana enhances team collaboration by reducing emails and meetings, while its versatility boosts workflows. Highly customizable, it suits various business models, and its ease of use facilitates quick adoption. However, initial setup complexity, weak integration, and scalability challenges exist. Missing approval workflows and notification control affect efficiency, and advanced features for task management are needed. More instructional resources and training improve onboarding for large teams.

Buyer's Guide

Get pricing advice, tips, use cases and valuable features from real users of this product.

Prominent pros & cons

PROS

Asana enables seamless team collaboration and communication, minimizing the need for excessive emails and meetings.

Asana's versatility and integrations with other tools enhance organizational workflows and operational efficiency.

It's highly customizable, allowing teams to tailor tasks, projects, and portfolios to fit specific business models and strategic objectives.

Asana's ease of use and intuitive nature ensure quick adoption across teams and departments, even for non-tech-savvy users.

Asana's project and task management features, including subtasks, timelines, and progress tracking, significantly improve efficiency and clarity within organizations.

CONS

More instructional resources and training materials are needed for effective onboarding, as the initial setup is complex and Asana's documentation could be improved.

Scalability issues exist for large teams, and the lack of a proper workflow for approvals and task review can hinder collaboration.

Integration capabilities require enhancement, particularly with email and other company workflows, including an on-premise solution for certain organizations.

There is a need for more advanced features like auto-shift for dependent tasks and the ability to set default assignees in task templates.

The notification system should offer more control and effectiveness to reduce reliance on manually checking task statuses.

Asana Pros review quotes

Managing Member at Christiano Ferraro Consultancy, LLC

Dec 23, 2015

For a free solution, it does provide a lot of value.

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Project Manager at a non-profit with 51-200 employees

Apr 25, 2016

Since we embedded this product in our work flow it allowed us to cut tasks just from the characterization process to the immediate scopes.

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Director of Operations at Armada Cloud

Nov 22, 2016

I use Asana daily to keep track of projects and tasks for myself and my team.

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LH

President (consultant) at a tech services company with 51-200 employees

Feb 1, 2017

I like that it integrates with a lot of other software.

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PS

Works

Sep 18, 2019

I love the way it monitors all of the current and past projects, and it sends notifications to keep everything on the track.

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FM

Analyst at 1980

Dec 12, 2019

By using this software, I have adaptability in my work, and it can improve the production of our company.

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RC

Customer Relationship Manager Coordinator at Yamaha Motor

May 18, 2020

Asana has helped me (as an individual contributor) organize my daily work and given me a way to plan for longer term objectives.

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CB

Immigration Technology Specialist at a legal firm with 501-1,000 employees

Dec 30, 2020

It is pretty comprehensive when it comes to the different views that it gives you. It gives you a Gantt chart view, calendar view, board view, and list view. It is kind of helpful to have different types of views and see how it views your different tasks. I appreciate being able to do that. The biggest thing is that it is extremely user friendly. Asana is pretty intuitive. Someone who is not tech-savvy can kind of catch on quickly. It is better than other tools like Smartsheet. Some of the other tools like Microsoft Project and Excel are great tools, but you have to invest a lot of time to learn them, which is not the case with Asana.

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Manager at a comms service provider with 1,001-5,000 employees

Feb 19, 2021

It's an easy way to communicate.

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GB

Gordon E Braun-Woodbury

Marketing Operations practice leader at Calibrate Legal, inc.

Oct 21, 2021

The ability to share projects and tasks among team members appears to be the most valuable feature.

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Asana Cons review quotes

Managing Member at Christiano Ferraro Consultancy, LLC

Dec 23, 2015

When evaluating project management software, the fundamental requirement I consider remains its ability to provide me a high level of view of all areas of the project so I can drill down to what is immediately relevant. Asana does an OK job of this, but not as good as some of the alternatives out there.

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Project Manager at a non-profit with 51-200 employees

Apr 25, 2016

They always keep the feel of being in a Beta version, and every new feature requires money.

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Director of Operations at Armada Cloud

Nov 22, 2016

If Gantt charts were implemented, this would be a near perfect project management solution.

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Free Report: Asana Reviews and More

Learn what your peers think about Asana. Get advice and tips from experienced pros sharing their opinions. Updated: March 2026.

885,376 professionals have used our research since 2012.

LH

President (consultant) at a tech services company with 51-200 employees

Feb 1, 2017

I shouldn't have to use InstaGANTT to get a good view of the projects.

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PS

Works

Sep 18, 2019

This solution has a learning curve, where it is initially difficult to use.

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FM

Analyst at 1980

Dec 12, 2019

The inbox feature can be a little overwhelming if you are working with Asana just from its project boards and only checking it periodically.

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RC

Customer Relationship Manager Coordinator at Yamaha Motor

May 18, 2020

A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created.

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CB

Immigration Technology Specialist at a legal firm with 501-1,000 employees

Dec 30, 2020

There could be some improvements in terms of how projects or day-to-day work is organized. One of the challenges when it comes to rolling out to an enterprise is the way the projects are organized. It has a kind of setup where you have different projects and tasks, but it is not as organized as Smartsheet when it comes to organizing projects or different teams. It can get really cluttered really fast. JIRA has another suite to submit the support tickets. It would be good if Asana could branch out to incorporate some kind of workflow. It is great for collaboration and recording work, but there isn't any workflow. It would be useful if they can map out a workflow of who approves what. This is kind of a big ask, and it is not geared towards that.

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Manager at a comms service provider with 1,001-5,000 employees

Feb 19, 2021

There just needs to be a bit more direction on how to use it at the outset.

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GB

Gordon E Braun-Woodbury

Marketing Operations practice leader at Calibrate Legal, inc.

Oct 21, 2021

For large teams, scalability should be improved.

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Show 10 more reviews (out of 48)

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Product Categories

Product Categories

Project Management Software

AI Sales & Marketing

Popular Comparisons

Popular Comparisons

monday.com vs Asana

Freshservice vs Asana

Broadcom Clarity vs Asana

Microsoft Project vs Asana

Adobe Workfront vs Asana

Smartsheet vs Asana

Bitrix24 vs Asana

Trello vs Asana

Planview PPM Pro vs Asana

Airtable vs Asana

Planview ProjectPlace vs Asana

Planview AdaptiveWork vs Asana

Basecamp vs Asana

See all alternatives

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