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Asana pros and cons

Vendor: Asana

4.1 out of 5

46 reviews
86% willing to recommend

580 followers

Pros & Cons summary

Asana offers a range of views such as Gantt chart, calendar, board, and list to streamline task management. Its customizable nature tailors tasks and pipelines to diverse business needs. Portfolios link projects to strategic goals, boosting organization. Although communication and integration are efficient, Asana has a learning curve and lacks advanced features like automatic date adjustments. Resources like videos could enhance support, and task setup can be improved for better usability.

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Get pricing advice, tips, use cases and valuable features from real users of this product.

Prominent pros & cons

PROS

Asana provides multiple viewing options such as Gantt chart, calendar, board, and list views, enhancing task management flexibility.

It allows customization of tasks, tables, and pipelines, making it adaptable to various business models.

Asana's task management capabilities include assigning tasks and sub-tasks with ease, reinforcing effective collaboration and prioritization.

API integrations offer substantial flexibility, accommodating various client toolsets.

Communication and project updates are streamlined, reducing email dependency and increasing visibility across departments.

CONS

Asana has a learning curve, making it initially difficult to use for new users, emphasizing the importance of training resources.

Assigning tasks can be cumbersome as templates do not allow for default assignees, requiring manual adjustments for each project.

The lack of automation features, such as auto-shift for dependent tasks, complicates project management and necessitates manual updates.

Integration with other workflow systems is challenging, demanding better documentation and solutions to facilitate seamless connections.

Scalability in large teams and enterprise rollouts is limited, and there is a need for more robust workflow and automation capabilities.

Asana Pros review quotes

Resource Manager at a non-tech company with 11-50 employees

May 8, 2022

I really enjoy the portfolios in Asana. One of the ways Asana stands out to me is with portfolios. You can have all your different projects, and you can have those assigned to different teams. If you want to customize a grouping of projects, you can use portfolios. For instance, one of the things that we do is we can assign a portfolio to a specific strategic objective we have, and we can put all those projects that are related to that strategic objective in that portfolio. We then know exactly what people are working on to help us achieve our goals. So, I really like portfolios.

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Asana Lead Manager at Izei Consulting Group

May 19, 2022

I like how easy it is to use the rules within Asana.

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RC

Customer Relationship Manager Coordinator at Yamaha Motor

May 18, 2020

Asana has helped me (as an individual contributor) organize my daily work and given me a way to plan for longer term objectives.

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CB

Immigration Technology Specialist at a legal firm with 501-1,000 employees

Dec 30, 2020

It is pretty comprehensive when it comes to the different views that it gives you. It gives you a Gantt chart view, calendar view, board view, and list view. It is kind of helpful to have different types of views and see how it views your different tasks. I appreciate being able to do that. The biggest thing is that it is extremely user friendly. Asana is pretty intuitive. Someone who is not tech-savvy can kind of catch on quickly. It is better than other tools like Smartsheet. Some of the other tools like Microsoft Project and Excel are great tools, but you have to invest a lot of time to learn them, which is not the case with Asana.

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Co-Founder at a tech consulting company with 11-50 employees

Aug 8, 2023

What I like the most about Asana is its API integrations because we use a lot of cluttered toolsets in our company since we need to cater to different clients, for which its integration gives us a lot of flexibility.

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KH

Co-Founder at KH&Co

May 12, 2022

The ability to build subtasks and break things down off of our major tasks has been very valuable. It is very stable and extremely scalable. The initial setup is very simple.

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Jovana Pavlovic

Senior Back Office Manager at a financial services firm with 51-200 employees

May 15, 2022

It has helped our departments maintain visibility.

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Solène Verhaeghe

Consultant at Quotid-up

Mar 17, 2023

My task box displays all of our tasks, organized by day, helping us to focus on what needs to be done each day.

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Manager at a comms service provider with 1,001-5,000 employees

Feb 19, 2021

It's an easy way to communicate.

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Quality and Technical Support Department Manager at dsquares

Apr 11, 2022

It is very good for managing the timeline. I'm a quality manager, and I have different testing projects running with different work breakdown structures. Asana makes it very easy to implement and monitor the plans. It is easy to move the tasks and complete them, break them down, and assign them to people.

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Asana Cons review quotes

Resource Manager at a non-tech company with 11-50 employees

May 8, 2022

Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss.

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Asana Lead Manager at Izei Consulting Group

May 19, 2022

In Asana, there's no way to add a custom date field.

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RC

Customer Relationship Manager Coordinator at Yamaha Motor

May 18, 2020

A user should be able to identify an assignee for specific tasks or task types while applying the template, or at a minimum, allow for a default assignee. As it is, the template gets created with the just task dates driven by the project start and end dates inputted by the user. In my current situation, I'm assigning myself to many tasks, so I have to do that manually every time. Even if I eventually start adding other people to assign tasks, there won't be more than a handful to do. However, those few people will have multiple tasks. It would be nice to be able to select those individuals during the setup rather than having to do so manually once the project has been created.

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Free Report: Asana Reviews and More

Learn what your peers think about Asana. Get advice and tips from experienced pros sharing their opinions. Updated: December 2024.

824,053 professionals have used our research since 2012.

CB

Immigration Technology Specialist at a legal firm with 501-1,000 employees

Dec 30, 2020

There could be some improvements in terms of how projects or day-to-day work is organized. One of the challenges when it comes to rolling out to an enterprise is the way the projects are organized. It has a kind of setup where you have different projects and tasks, but it is not as organized as Smartsheet when it comes to organizing projects or different teams. It can get really cluttered really fast. JIRA has another suite to submit the support tickets. It would be good if Asana could branch out to incorporate some kind of workflow. It is great for collaboration and recording work, but there isn't any workflow. It would be useful if they can map out a workflow of who approves what. This is kind of a big ask, and it is not geared towards that.

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Co-Founder at a tech consulting company with 11-50 employees

Aug 8, 2023

The mobile application of Asana has to be improved a lot because no one wants to do a complete project management task on mobile.

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KH

Co-Founder at KH&Co

May 12, 2022

Having a quick way to do video inside the platform or video communication could be very handy.

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Jovana Pavlovic

Senior Back Office Manager at a financial services firm with 51-200 employees

May 15, 2022

We don't get enough notifications.

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Solène Verhaeghe

Consultant at Quotid-up

Mar 17, 2023

The documentation for integration could be improved. We require more information to facilitate the integrations.

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Manager at a comms service provider with 1,001-5,000 employees

Feb 19, 2021

There just needs to be a bit more direction on how to use it at the outset.

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Quality and Technical Support Department Manager at dsquares

Apr 11, 2022

Auto-shift is an essential feature for planning, but it's currently not there. It should have this feature so that when you move a task that depends on another task, the dates should be auto-shifted. For example, you have two tasks dependent on each other. When the parent task is moved or delayed, the child task should also be delayed, and the date should be shifted. When we have a very long timeline, it's very complex to go task by task and shift the dates on the task. Auto-shift is a fantastic and basic feature of project management, and having such a feature in Asana would make our lives much easier. If Asana added this feature, it would complete the suit and close the project management cycle because currently, there is a gap.

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Product Categories

Product Categories

Project Management Software

Popular Comparisons

Popular Comparisons

monday.com vs Asana

Microsoft Project vs Asana

Freshservice vs Asana

Broadcom Clarity vs Asana

Smartsheet vs Asana

Adobe Workfront vs Asana

Planview PPM Pro vs Asana

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Trello vs Asana

Planview AdaptiveWork vs Asana

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