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ClickUp vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
14th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
14
Ranking in other categories
Knowledge Management Software (4th), Document Automation Software (3rd)
 

Mindshare comparison

As of April 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Notion is 2.4%, up from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most interesting feature is the ability to share what you are working on with an external entity. The customer has direct visibility on what is being done on a particular project and this provides a lot of transparency."
"We can update tasks and track projects."
"ClickUp offers a relatively user-friendly experience, especially when it comes to its fundamental features."
"The simplicity of the tool is valuable because it has categories and subcategories."
"It is a scalable solution. I would rate it a ten out of ten."
"Stability-wise, I rate the solution a ten out of ten."
"It is great for visualization and project task assignments to team members."
"The tool is pretty intuitive."
"We can install it on mobile phones, making it feasible to manage productivity."
"Notion is a great tool for note-keeping and note-sharing."
"The product is easy to use and has good responsiveness."
"Notion is heavily used in my workflow."
"Notion has a lot of integrations."
"It is easy to use and very intuitive compared to Microsoft Project."
"The ability to structure data is one of the most essential functions of Notion."
"The initial setup is easy."
 

Cons

"The cloud-based solution can get bugs in it occasionally, causing latency and loading issues."
"The product is not user-friendly."
"ClickUp could improve its documentation section."
"Introducing automation and AI would greatly benefit ClickUp by reducing manual work."
"I would love to see ClickUp integrated with more tools, possibly like Microsoft Loop."
"ClickUp could improve by streamlining its functions and organizing them better for easier access."
"The tool is not user-friendly."
"The solution's user interface is complex and has a steep learning curve. You can't easily find the features that you are looking for."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"There could be an automation feature included in the product."
"User management needs improvement. It's difficult to determine what information is private. It's a bit complicated for me."
"It is complicated to connect Notion with external systems."
"Notion's UI could be better."
"It can be difficult to contact the people at Notion."
"The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging."
 

Pricing and Cost Advice

"I use the free version."
"ClickUp’s pricing is better than Jira Align’s."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"ClickUp is affordable."
"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"ClickUp's pricing is as per market standards."
"It's very affordable."
"The product’s cost is high."
"It's pretty affordable."
"The product's pricing depends on the usage plans."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"The product has good pricing."
"I pay around $100 per year."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"The product has good pricing."
"Notion is free to use."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Healthcare Company
14%
University
7%
Media Company
6%
Computer Software Company
20%
University
9%
Media Company
8%
Comms Service Provider
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
It's affordable and offers community support if I get stuck. I can find help through community forums like Google, where people share insights on navigating problems. Many people understand it, off...
What needs improvement with Notion?
It is easy to use, and I love its UI. The only problem I experience is that it often hangs. I might find myself trying to load a new page, but I am unable to move from one page to another due to fr...
 

Comparisons

 

Overview

 

Sample Customers

Information Not Available
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about ClickUp vs. Notion and other solutions. Updated: April 2025.
846,617 professionals have used our research since 2012.