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Dilip Telang - PeerSpot reviewer
Director, Talent Acquisition & Staffing at Conduent (formerly Xerox Services)
Real User
Reliable, enterprise-friendly, and well-known
Pros and Cons
  • "The product can scale."
  • "The solution could be more user-friendly."

What is our primary use case?

I use the solution mainly for emails and arranging schedules, calendars, et cetera.

What is most valuable?

It is enterprise-friendly, and many organizations use it.

The product can scale.

It’s stable and reliable.

What needs improvement?

The solution could be more user-friendly. It could always be more scalable and have a better UI.

For how long have I used the solution?

I’ve used the solution for many, many years.

Buyer's Guide
Microsoft Exchange
March 2025
Learn what your peers think about Microsoft Exchange. Get advice and tips from experienced pros sharing their opinions. Updated: March 2025.
842,672 professionals have used our research since 2012.

What do I think about the stability of the solution?

The solution is stable and reliable. There are no bugs or glitches, and it doesn’t crash or freeze.

What do I think about the scalability of the solution?

It is a scalable product. You can expand it.

I can’t say how many people in our organization use it.

How are customer service and support?

We have our own internal support if we run into technical issues. I’ve never dealt with their technical support services.

Which solution did I use previously and why did I switch?

We did not use a different solution previously.

How was the initial setup?

I wasn’t a part of the installation. I can’t speak to how it goes.

What's my experience with pricing, setup cost, and licensing?

Our IT handles the licensing process. I don’t have visibility into pricing.

What other advice do I have?

We use an enterprise version.

I’d recommend the solution eight out of ten.

Which deployment model are you using for this solution?

Public Cloud
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
IT Coordinator at a retailer with 11-50 employees
Real User
Integrates with anything and on-premises availability helps avoid extra charges
Pros and Cons
  • "It's pretty easy to manage."
  • "It is costly, so it depends on how much you want to pay."

What is our primary use case?

It is to run our mail server.

What is most valuable?

It's really just been the same for a decade now. I don't think they've really updated anything in a long time.

I like that we can still use it on-premise. Then, we don't have to pay the extra subscription fees for the cloud.

It integrates with anything really, to be honest, besides other Microsoft products.

There are AI-based features, but we don't use it.

What needs improvement?

We don't use Exchange for a lot of stuff, so there's not a lot to improve.

The interface could look a little more nicer, but other than that, it's fine. 

For how long have I used the solution?

I have been using it for more than ten years. 

What do I think about the scalability of the solution?

I haven't had to scale it at all. We've been running about the same amount of people for a long time.

It is used by around 100 end users. Just one person is required to maintain it for a hundred users, so we outsource that to an MSP.

They're helpful and easy to deal with.

What's my experience with pricing, setup cost, and licensing?

We bought it years ago.  

What other advice do I have?

I would recommend Microsoft Exchange to others because it's pretty easy to manage. However, it is costly, so it depends on how much you want to pay.

Overall, I would rate it a nine out of ten.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
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Buyer's Guide
Microsoft Exchange
March 2025
Learn what your peers think about Microsoft Exchange. Get advice and tips from experienced pros sharing their opinions. Updated: March 2025.
842,672 professionals have used our research since 2012.
MohamedAbdallah - PeerSpot reviewer
Head Section of Projects Development at CAPMAS
Real User
Good functionality, good integration, and helps make email very accessible
Pros and Cons
  • "The exchange functionalities are good."
  • "I'd like the archiving process to be faster."

What is our primary use case?

We primarily use the solution for email and passing on information between the company's user base.

What is most valuable?

The exchange functionalities are good. It helps ensure information is accessible and can move between people in the company. The exchange of email is very easy.

The integration is very good.

The Microsoft visuals are very helpful. 

We're able to work on SQL servers with no issues. 

What needs improvement?

I can't say there are any missing features. 

I'd like the archiving process to be faster. 

They could offer better performance and enhancements throughout the product. 

For how long have I used the solution?

I've been using Microsoft for 15 years. 

What do I think about the stability of the solution?

The solution is stable and reliable. There are no bugs or glitches, and it doesn't crash or freeze. It is reliable. I'd rate the overall stability eight out of ten. 

What do I think about the scalability of the solution?

It is a scalable product. A company would have no issues if it needed to expand. 

The solution is mainly used by all end-users. Everyone in the company has it. That's about 1,500 users.

How are customer service and support?

I have never reached out to technical support.

Which solution did I use previously and why did I switch?

I have never worked with other similar products. 

How was the initial setup?

Others work on the deployment and configuration process. I did not take part in the implementation process. 

I have five colleagues that handle all aspects of Microsoft maintenance, including any needed maintenance for Exchange. One is an admin on Exchange. The others handle other Microsoft products.

What other advice do I have?

I am using the latest version of the solution. 

I'm an end-user. As an end-user, the solution works well to the point I don't really know it's there. My company is a Microsoft customer. 

I'd rate the solution eight out of ten.

Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Kauthar Yakub - PeerSpot reviewer
Program Manager at Tereta
Real User
Easy to set up and good for retrieving data but updates happen too frequently
Pros and Cons
  • "The initial setup is easy."
  • "When an update wants to come, it should just come maybe once or twice rather than having us deal with constant updating."

What is our primary use case?

I just use it to retrieve my data. I'm just mostly leveraging it to retrieve some archive data, so I haven't really used it on a more advanced level.

For example, I was changing my email, so I wanted to retrieve some data I had from the previous address. That was the only time I used Microsoft Exchange to retrieve my archive information. Aside from that, I don't think I've used it for any other use cases.

What is most valuable?

I haven't really used it for something advanced. Most of my use cases are just to retrieve my information. Microsoft Exchange is just a part of your Office package, so you just have it inbuilt. I really haven't used it much.

The initial setup is easy.

What needs improvement?

I've not really gone through the application. The only time I use it is when I want to retrieve particular emails that I had.

I really have issues with updates. When an update wants to come, it should just come maybe once or twice rather than having us deal with constant updating. If I have a company constantly updating me on additional features and everything, I get to the point that I just don't read the emails or classify them as junk. However, if I get an update maybe twice, I pay more attention. They need less frequent updates and reminders. 

For how long have I used the solution?

I've been using the solution for a year now. 

What do I think about the stability of the solution?

I can't speak to the stability as I haven't used it too much. 

What do I think about the scalability of the solution?

I haven't tested the scalability. Most of my applications that I just use for my own work. 

While it's used in the company, I just use it for my own personal purposes, such as retrieving email. 

How are customer service and support?

I've never reached out to support. 

When I was using Exchange, I didn't know how to initially use it when I wanted to use it to get to my data. To find out, I checked YouTube, and I got an idea of how to use it. It wasn't a problem for me.

Which solution did I use previously and why did I switch?

I have not used any other similar solution previously. 

How was the initial setup?

It's straightforward to set up. If you have your Office package, everything is straightforward.

What about the implementation team?

I did not need the assistance of a consultant or integrator during setup.

What's my experience with pricing, setup cost, and licensing?

This is a company product. I'm not in charge of licensing. I'm not sure what it would cost. 

What other advice do I have?

I'm not sure if I could recommend the solution as I haven't taken a deep dive into its functionality. I haven't done any advanced work with it. I've only ever retrieved my own data. 

I'd rate it five out of ten. I was able to achieve what I needed to, however, I haven't used it much. 

Which deployment model are you using for this solution?

Public Cloud
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
CJ Aulisa - PeerSpot reviewer
Contact Center Consultant at okiBoe Group
Real User
Top 20
Pleasant desktop interface, great support, and reliable
Pros and Cons
  • "I find the desktop version of Microsoft Exchange looks better than the online version. You can make it a white background. You might be able to make the online background white, but I have no idea how to do that. I know how to do it only on the desktop version"
  • "The desktop version of Microsoft Exchange receives emails a little slower than the online version."

What is our primary use case?

I am using Microsoft Exchange for emails. For example, here's my email address, call me, or email me and I'll email you. I don't use it for any marketing emails.

What is most valuable?

I find the desktop version of Microsoft Exchange looks better than the online version. You can make it a white background. You might be able to make the online background white, but I have no idea how to do that. I know how to do it only on the desktop version

What needs improvement?

The desktop version of Microsoft Exchange receives emails a little slower than the online version. 

For how long have I used the solution?

I have used Microsoft Exchange within the last 12 months.

What do I think about the stability of the solution?

The stability of the solution is good.

What do I think about the scalability of the solution?

I haven't run into any scalability problems. However, I've run into several large multinational companies that I know do run into issues, and they have to merge two separate something together.

How are customer service and support?

Microsoft support is very good. I did recently have an issue the other day.  The solution was asking me for my password, and I put it in and it didn't recognize it, and I was getting really frustrated. I called Microsoft support, spoke to a person, they had me download a tool,- for data checking, and it fixed it. Whatever it did, it fixed the problem. I had a good experience. 

They are responsive and helpful, if you're only one user and not their biggest customer, they still give you good support.

How was the initial setup?

I have implemented the solution for my system and it is easy. I have not done so for a company. I just download it and run it, that is all.

What's my experience with pricing, setup cost, and licensing?

I have Outlook 365 Professional, and Exchange comes in the bundle with other solutions, such as Word and OneDrive. I pay for the use of the bundle monthly and I can imagine if you are a company with many licenses the pricing model would be a lot different.

What other advice do I have?

I do not see Microsoft having any competition in the market. They appear to be dominating.

I rate Microsoft Exchange a ten out of ten.

Which deployment model are you using for this solution?

On-premises
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
Partner Account Manager at Siav
Real User
Top 10
Facilitates agenda sharing, and integrates very well with Dynamics
Pros and Cons
  • "The ability to share information, appointments, and agendas easily is the big value of Microsoft Exchange."
  • "Sometimes the client part generates some trouble. It can be very slow, though this might be related to our company's installation and configuration rather than the product itself."

What is our primary use case?

I use Microsoft Exchange for mailing, managing agendas, sharing contacts, and accessing the company directory. It integrates with Dynamics and project management tools to facilitate sharing information, appointments, and agendas.

What is most valuable?

The ability to share information, appointments, and agendas easily is the big value of Microsoft Exchange. It facilitates agenda sharing, and integrates very well with Dynamics, allowing seamless sharing of contacts and company directories. 

As a user, I find it easy to use, with digital signature and certificates being straightforward. It also automatically updates, which is very convenient.

What needs improvement?

Sometimes the client part generates some trouble. It can be very slow, though this might be related to our company's installation and configuration rather than the product itself.

For how long have I used the solution?

I have been using Exchange for ten years.

What do I think about the stability of the solution?

From my perspective, as a user, it is stable and reliable.

What do I think about the scalability of the solution?

In the past, when I was a technician, we experienced scalability problems with older products, however, I don't think today's products have that kind of problem.

How are customer service and support?

I don't have direct access to Microsoft support. We have internal IT support that provides assistance.

Which solution did I use previously and why did I switch?

At my previous company, we used Exchange as well.

How was the initial setup?

I found Exchange already installed on my PC. It's a simple link, and I got access through the web.

Which other solutions did I evaluate?

We use GitHub and various other tools, however, primarily Exchange.

What other advice do I have?

I'm quite satisfied with the solution and the automation it offers. It is easy for me to understand and is quite stable.

If public cloud, private cloud, or hybrid cloud, which cloud provider do you use?

Other
Disclosure: I am a real user, and this review is based on my own experience and opinions.
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PeerSpot user
reviewer1598538 - PeerSpot reviewer
Head Of Information Technology at a insurance company with 201-500 employees
Real User
Integrates well, easy to use, but stability needs improvement
Pros and Cons
  • "Microsoft Exchange is a powerful solution. It can easily integrate with Active Directory and other business applications. It does not require any training, it is flexible and simple to use. When comparing Microsoft Exchange to other solutions, such as Lotus Note, it is more straightforward for business."
  • "From a reliability perspective, they need to improve the search engine, it is not very powerful."

What is our primary use case?

We use Microsoft Exchange on a daily basis for our business. However, we are moving to Office 365, which means that this will be available on the cloud. This is also a part of the Microsoft enterprise agreement. We receive a lot of other support applications along with Exchange. For example, Teams is included and integrates seamlessly, and we can do many functions, such as schedule meetings.

How has it helped my organization?

We use Microsoft Exchange on a daily basis and it helping our business, we are able to integrate easily with many of our business applications.

What is most valuable?

Microsoft Exchange is a powerful solution. It can easily integrate with Active Directory and other business applications. It does not require any training, it is flexible and simple to use. When comparing Microsoft Exchange to other solutions, such as Lotus Note, it is more straightforward for business. 

What needs improvement?

From a reliability perspective, they need to improve the search engine, it is not very powerful.

The security is not the best, it is not able to filter some of the spam and malware emails that pass through no matter what security protocols that we have set. Recently we had two incidents where we had to stop the business for one day. I am not sure if it is a problem with our implementation, or is it a problem with something else. 

For how long have I used the solution?

I have been using Microsoft Exchange for approximately four years.

What do I think about the stability of the solution?

There are some difficulties with the Microsoft Exchange application. For example, it sometimes gets frozen and we have not determined the cause. When frozen we need to close it, and then again open it again. It takes a while to reload the application if the volume is high and when I have many emails. They need to improve on stability.

Many solutions have bugs and glitches and I do not think Microsoft can help it, it is a huge package and there are updates frequently. However, if one was to implement all the standard policies the bugs would be fewer. If I do not implement a certain standard Microsoft Exchange policy, then it should stop me. It should not allow me to do certain operations that would put me at risk. There should be fewer manual controls to prevent improper configuration.

What do I think about the scalability of the solution?

The solution is scalable. We have approximately 300 users using the solution and there are some companies that have 10,000 users.

How are customer service and technical support?

The support for Microsoft is very good.

How was the initial setup?

The installation process was straightforward. There were not that many difficulties.

What's my experience with pricing, setup cost, and licensing?

We are currently using enterprise licenses for the solution. They are different pricing models available. There are individual, cloud-based, and enterprise licenses all with different pricing models. Typically, the larger the number of users, the lesser the price. For small to medium companies like us, we feel it is expensive. However, for a large company, where they have thousands of employees the cost is distributed. We do not receive this kind of benefit because of the small company size. They should provide more discounts for the small companies because we do not complain or create too many problems for Microsoft.

For large companies that have 10,000 employees, the problems are huge and different. They use a lot of Microsoft support. Small companies that have less than 300 people should get a discount, we do not qualify for their volume discount that starts at 500 people. They should not put these kinds of restrictions on giving discounts. I expect Microsoft to come up with some different options for small to mid companies in the future.

Which other solutions did I evaluate?

We have evaluated Microsoft Office 365.

What other advice do I have?

Overall when taking into account implementation, user experience, the flexibility of the solution it has always been very good. There are more benefits than drawbacks.

I rate Microsoft Exchange a seven out of ten.

Which deployment model are you using for this solution?

On-premises
Disclosure: I am a real user, and this review is based on my own experience and opinions.
PeerSpot user
reviewer1030338 - PeerSpot reviewer
Owner at a security firm with 1-10 employees
Real User
A reliable tool for archiving and organizing a large database
Pros and Cons
  • "Now, we manage to serve almost 99% of the information."
  • "When we started using Exchange on the cloud, we had a lot of initial problems relating to our main database and we also experienced issues with the accidental deletion of inboxes, amongst other things. In fact, many of the files we had moved to the cloud had disappeared. There also seems to be a problem with the retention of information."

What is our primary use case?

We mostly used Exchange for sending emails and for document management. We also used Exchange to get information from a user's profile but we didn't use Exchange for filing.

    What is most valuable?

    Personally, I'd say Outlook is a good feature. We used it for scheduling appointments, for storage and archiving, so we could easily find old mail and documents, even ECF documents. A lot of people like using Outlook as a personal archive. 

    What needs improvement?

    When we started using Exchange on the cloud, we had a lot of initial problems relating to our main database and we also experienced issues with the accidental deletion of inboxes, amongst other things. In fact, many of the files we had moved to the cloud had disappeared. There also seems to be a problem with the retention of information. For example, if you delete something, you may have a problem restoring the entirety of the inbox, so if somebody leaves and you want to backup your data, you need to download it to your local servers. This is a big area for improvement. 

    For how long have I used the solution?

    Currently, we are using Office 365, but we used Exchange for more than 20 years.

    What do I think about the stability of the solution?

    As I mentioned earlier, we have a very big database which can lead to some problems. Due to the algorithm, we tend to experience a lot of issues restoring and fixing problems. For example, we would have to retrieve all of the mail from our database and load it into a new database. We only had that problem in the beginning because of the algorithm, not because of Exchange. Now, we manage to serve almost 99% of the information. 

    How are customer service and technical support?

    We get our support through a third party. We have an Enterprise Agreement with Microsft but we don't receive customer service directly from them. Our third party company receives support from Microsoft, and when we have a problem, we deal with them; however, I've only used them once or twice. Other than that, my own systems engineer solves our problems.

     As we had more than 40 users, we had four or five people who handled maintenance.

    How was the initial setup?

    The initial setup was complex. When we set up Exchange on one server, it was very simple. Keep in mind, you need to be an expert to install the Exchange server because of all of the connections, the TLS-ing, connecting to the internet and ISP; it just wasn't simple at all. 

    Microsoft may tell you that deployment is as easy as " a click of the mouse", but this is not the case. 

    If done at the same time, deployment takes roughly five hours. After that, if we are migrating from an older version of Exchange to a newer version, it takes a very long time. In other words, migration takes much, much longer than the initial installation, which takes roughly four to five hours. When it's working, it's very stable; however, this was not the case 15 years ago, but in the last 10 years, it's been okay. When we experience a problem, it is strictly due to the algorithm. 

    What other advice do I have?

    It depends on what the user's needs are. A lot of people can now use Gmail or they can use Exchange on Office 365 with a license, there are a lot more options available nowadays. If you're thinking about installing Exchange on-premise, on behalf of a client, a lot of people have now moved to the cloud, to Azure or something similar. If a client asked me to purchase a 365 license, including the Exchange server, I might decline. If they want to hold meetings or something similar, I'd suggest that they use a professional service like Gmail for businesses. It's a much cheaper option because a lot of people that work with Microsoft office end up buying one or two 365 licenses which include Exchange, so they use it. 

    Because I have a lot of experience using Exchange, I would rate it between eight and nine out of ten. It's not a perfect ten, but for our purposes, it was perfect.  

    Which deployment model are you using for this solution?

    On-premises
    Disclosure: My company has a business relationship with this vendor other than being a customer: Partner
    PeerSpot user
    Buyer's Guide
    Download our free Microsoft Exchange Report and get advice and tips from experienced pros sharing their opinions.
    Updated: March 2025
    Buyer's Guide
    Download our free Microsoft Exchange Report and get advice and tips from experienced pros sharing their opinions.