Microsoft Purview Data Governance Reviews

Name: Microsoft Purview Data Governance
Brand: Microsoft
Rating: 3.9 (52 reviews)

Vendor: Microsoft

3.9 out of 5

52 reviews
82% willing to recommend

929 followers

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What is Microsoft Purview Data Governance?

The new Microsoft Purview portal offers an enhanced governance experience, serving as a unified platform for managing and governing data across various sources, including Azure, Microsoft 365, on-premises, and multicloud environments. Designed to streamline governance, compliance, risk, and security efforts, the new portal provides a user-friendly interface and unlocks advanced features like live view and preset scans. Existing users of Microsoft Purview can upgrade to this enhanced experience, gaining access to improved user interface, enhanced capabilities, and consolidated management of data assets. Additionally, the upgrade sets the stage for future developments, including account consolidation and fine-grained access control.

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Microsoft Purview Data Governance is the #1 ranked solution in Data Governance tools and #8 ranked solution in top Microsoft Security Suite solutions. PeerSpot users give Microsoft Purview Data Governance an average rating of 7.8 out of 10. Microsoft Purview Data Governance is most commonly compared to Microsoft Intune: Microsoft Purview Data Governance vs Microsoft Intune. Microsoft Purview Data Governance is popular among the large enterprise segment, accounting for 65% of users researching this solution on PeerSpot. The top industry researching this solution are professionals from a financial services firm, accounting for 14% of all views.

Buyer's Guide

Microsoft Purview Data Governance

November 2024

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Featured reviews

Peter West

Managing Director at Pesaro IT

The labelling is the most valuable feature for the companies I'm installing it for. Some of them have several thousand staff, and their concerns are around confidential or private data being shared. The labels and the policies involved with them give them that initial visibility. It's absolutely important that it covers multi-cloud and multi-platform environments, including AWS, GCP, et cetera. If you're going to have a DLP solution, it needs to cover as much as possible. A solution that doesn't integrate with other systems isn't going to work for most companies. That's one of the reasons I like Purview: you can plug in and use APIs to connect to other systems and scan other data. As for connecting to iOS, Mac, and Android devices, the more the better in terms of what Purview can do from a connection aspect. And Purview's natively integrated compliance across Azure Dynamics and Office 365 is absolutely essential. It's really good. A lot of my clients are Office 365 customers, and they hold a lot of their data in the 365 tenant. It makes Purview an obvious choice for customers with that environment and setup. Any company that uses Microsoft 365 should use Purview to some degree. Another aspect that is very important is that the solution was built taking into account critical regulations from around the world. Some of my clients are huge financial organizations, and they need to implement things like ISO security, GDPR, and financial scanning on things like credit card numbers. It's really good. I've also implemented the DLP policies, settings, scanning, et cetera, as well as rules around that. For example, when data is encrypted when it's sent or shared, there is no forwarding of emails.

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SAURABH-PRAMANICK

Vice President at Morgan Stanley

The inheritance feature is very good. It is user-friendly. It’s cloud native and uses the Azure Stack which makes the deployment easy. The documentation is very exhaustive. Anyone can go ahead and try different use cases. Purview delivers data protection across multi-cloud and multi-platform environments, including AWS and GCP. Many organizations have a Windows operating system along with other Microsoft protection capabilities. The integration with risk and compliance is good. Microsoft has been across various areas of product expertise and covered everything under its umbrella. It is important that Purview can connect to iOS, Mac, and Android devices, and data in other SaaS apps. It makes it easier to integrate everything. You don’t have to be specific to Microsoft products. It makes it more flexible. It is important to us that Purview has taken into account critical regulations from around the world. They have captured most of the popular ones that are there. Many of the solutions still don't have this entire capability. When it comes to regulation and compliance, they have tried to get the most out of it and it’s included as part of PowerEdge. We use the solution for data loss protection. For remediation. on a scale of one to five, it comes to around four. The security protection component was anyway there. They are just building on top of that and building above that. Purview data loss protection is good at educating users on how best to handle sensitive data. There are learning and training modules available, which are helpful. It is still not there among the leaders as there are some organizations that are purely security solutions. Still, they have an edge over human identity governance. While they are not the leaders yet, they are trying to be there by trying to continuously improve and trying to provide the best of their capabilities. Purview has helped us to reduce the number of solutions we need to interact with to some extent. Basically, it tries to solve some of the common problems raised with respect to governance. The solution has helped improve visibility. It’s taking us to maturity level three by having the visibility aspects in place. We haven’t used AI too much. The classification components are primarily being used. Other than that, it does have some features when it comes to text mining and identifying the EMEA site. To some extent, they have those AI capabilities and we'll try to leverage that more. We’ve been able to remove some manual activities. It was able to solve some of the problems based on the parameters and thresholds that had been defined. It's helped provide us with a more precise, clear understanding of our data. Purview enables us to handle our compliance in real time. It does have regulation-specific templates that could be directly used to start with the journey of doing assessments identifying the maturity and then closing the gap as part of the gap assessment. Purview helped to reduce the time to action on insider threats to some extent. We weren’t dependent on it much yet. We’ve used other vendors and technologies for that. We went for an enterprise module. It helps us to start the journey. With it, we can start leveraging modules as part of the overall architectural stack. It does help with that. I’m not sure how much money has been saved just yet. However, there has been a fair bit of savings of both time and money. To some extent, it has really helped us stay on top of compliance. Before, we had to do it manually. Having templates helps. It helps management understand whether we are compliant or not and can help work to close the gaps.

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James McDowall

Senior Microsoft Consultant at a tech services company with 11-50 employees

The sensitivity and retention options in Purview are excellent. We had an internal document retention schedule, but when we first created it, much of our data was in paper form. As our data became digitized and moved to SharePoint Online, particularly when we migrated away from our on-premises file server, the ability to replicate that retention schedule in Purview and deploy it across all of our SharePoint sites and OneDrive made life so much easier. Purview helped us automate and control our data without having to rely on people to manually tag documents with specific retention periods. Similarly, our sensitivity labels were scattered throughout SharePoint Online. We wanted to push data governance internally, not just from a technical data management perspective, but also from an education perspective. So, we created a data classification system based on sensitivity and deployed it across our 365 apps, including Outlook, OneDrive, Teams, and SharePoint. This not only allowed us to protect more sensitive data and ensure that it was being handled responsibly, but it also allowed us to use features like prompting users to apply a label to a document before interacting with it. This helped us deploy labels more quickly and also got staff thinking about the data they were working with. In my experience, particularly in organizations that work with a lot of sensitive data, staff can become complacent over time and desensitized to the importance of looking after that data if they're using it day in and day out. So, having a visual prompt to apply a label and think about the documents they're working with and what that means was a really useful way of promoting data governance across our business.

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Microsoft Purview Data Governance mindshare

Product category:

As of November 2024, the mindshare of Microsoft Purview Data Governance in the Data Governance category stands at 27.9%, down from 28.9% compared to the previous year, according to calculations based on PeerSpot user engagement data.

Data Governance

Key learnings from peers

Last updated Nov 3, 2024

Valuable Features

Microsoft Purview's standout features include its seamless integration with Azure technologies reassuring data governance compliance. Enhanced data classification, lineage, and cataloging provide robust documentation and metadata management. Automated compliance management aids organizations in meeting global regulations. Multi-cloud, multi-platform capabilities enable extensive data protection. AI-driven features and data loss prevention are crucial for reducing operational complexities and enhancing security, supporting various devices and SaaS apps. The intuitive interface and PowerShell connectivity enable automation and efficiency.

"The integration ecosystem with Microsoft Purview is the most valuable aspect."
"The most valuable aspect of Purview is its PowerShell connectivity, enabling automation."
"Purview's greatest benefit for us is data discovery."

Room for Improvement

Microsoft Purview Data Governance faces integration limitations with non-Microsoft data sources and struggles with data lineage feature when using diverse tools. It lacks comprehensive data ingestion capabilities and requires improvements in data detection, compliance management, and support for non-Microsoft environments. Training and documentation are insufficient, impacting user understanding and ease of use. Cost concerns and limited third-party integrations are notable challenges, alongside the need for enhanced disaster recovery solutions and improved data loss prevention capabilities.

"In terms of the competence of the tools with the Microsoft ecosystem, the product can do better."
"Setting up Purview in a production tenant proved challenging due to a lack of clear documentation on permission requirements."
"While Microsoft Purview currently allows weekly scans for data sources, this limitation hinders the usefulness of the tool for frequently changing data."

ROI

Users report mixed experiences with Microsoft Purview Data Governance's ROI. Some see substantial returns, including risk reduction and time savings, while others highlight the setup effort and early stages of investment. Enhanced compliance and reduced need for manual processes are noted positives. Initial investment is high, yet the long-term benefits, particularly in data management and compliance, justify costs. While some anticipate future value, many acknowledge current advantages in labor reduction and organizational reputation.

Pricing

Microsoft Purview Data Governance is considered reasonably priced compared to competitors, with a pay-per-use model that is appealing to large organizations. Users highlight its effectiveness and cost-efficiency, though licensing complexity can be a challenge. The pricing depends on data usage, making it versatile for enterprises with existing Microsoft 365 E3 or E5 licenses. However, some users think Purview can be expensive, especially for small businesses lacking comprehensive Microsoft bundles.

"Microsoft Purview is a subscription-based service, so we need either an E3 or E5 license to use it."
"It is cheap. It is based on consumption. If somebody wants to start using it, the price is definitely cheaper than a tool like Collibra."
"Currently, the licensing differs for the governance side compared to the risk and compliance side."

Popular Use Cases

Organizations use Microsoft Purview Data Governance primarily for data governance, cataloging, and compliance purposes. Purview automates data discovery, lineage mapping, and classification while supporting compliance with data loss prevention and insider risk management. It provides a centralized platform for integrating cloud-based and on-premises data resources, helping teams document and manage sensitive information, establish data policies, and create insights into data flows across enterprise systems.

Service and Support

Microsoft Purview Data Governance's customer service has mixed feedback. Some users appreciate rapid response, knowledgeable support, and effective communication, often rating it between seven and nine out of ten. Others face delays, insufficient expertise, and procedural hurdles, suggesting improvement in documentation and resource allocation. While some find interactions positive and productive, others encounter inefficiency and inadequate follow-up. Users mention discrepancies in service depending on licensing and technical knowledge, highlighting challenges in accessing advanced assistance.

Deployment

Many users found Microsoft Purview Data Governance's initial setup straightforward, particularly for cloud configurations, though private cloud setups could be complex due to security standards. Some needed to understand documentation before implementation, and the setup required a team, often including data engineers and administrators. Organizations noted minimal maintenance due to cloud management by Microsoft. Despite the technical ease, user adoption and understanding varied, requiring significant internal training and planning.

Scalability

Microsoft Purview Data Governance scales efficiently, benefiting from its cloud-based, serverless architecture. Users report adaptability to various organizational sizes and successful integration with multiple systems. As data requirements grow, it supports seamless addition of sources without performance issues, although associated costs may increase. Updates have improved ease of management, reducing manual intervention. While scaling challenges involving network load and data ingestion exist, solutions like virtual machines address these concerns.

Stability

Microsoft Purview Data Governance's stability is generally good, but some find it evolving due to frequent feature updates. Users appreciate its consistent performance without crashes or major glitches, although occasional bugs and lag occur. It's reliable during scans, with occasional accessibility issues in the cloud. Management complexity can pose challenges; however, it offers good uptime and resilience. Some users experience delays based on network conditions or during large policy rollouts.

These insights are based on the in-depth reviews provided by peers to help you make a better buying decision.

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