Hyland OnBase vs Microsoft Power Apps comparison

Hyland and Microsoft are both solutions in the Low-Code Development Platforms category. Hyland is ranked #13 with an average rating of 8.0, while Microsoft is ranked #1 with an average rating of 8.0. Hyland holds a 0.7% mindshare in LCDP, compared to Microsoft’s 18.3% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 94% of Microsoft users who would recommend it.

Hyland OnBase

Read 12 Hyland OnBase reviews

442 Views
274 Comparison Views

100% willing to recommend

Microsoft Power Apps

Read 93 Microsoft Power Apps reviews

16,344 Views
12,972 Comparison Views

94% willing to recommend

Hyland OnBase

Microsoft Power Apps

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Executive SummaryUpdated on Jan 5, 2025

Hyland OnBase and Microsoft Power Apps are strong contenders in the enterprise content management and app development fields. Microsoft Power Apps has an edge with its extensive feature set, appealing to many organizations for its comprehensive capability suite.

Features: Hyland OnBase offers robust document management, workflow automation, and integration tools that boost organizational efficiency. Microsoft Power Apps also provides powerful app development features, including seamless integration with Microsoft 365, advanced analytics, and strong adaptability for diverse business applications.

Room for Improvement: Hyland OnBase could improve its ease of setup and reduce complexity for handling various content types. Microsoft Power Apps might enhance its user experience by simplifying customization options and enhancing offline capabilities. Better documentation could also assist in broader user adoption for both platforms.

Ease of Deployment and Customer Service: Microsoft Power Apps is noted for quick integration within the Microsoft ecosystem, supported by abundant resources, which makes its implementation user-friendly. In contrast, Hyland OnBase provides detailed customer service but its deployment demands more time due to the platform's complexity. This allows Power Apps to lead with more user-friendly deployment.

Pricing and ROI: Hyland OnBase typically comes with higher setup costs due to its extensive customization capabilities but yields a strong ROI for comprehensive document management needs. Microsoft Power Apps offers a scalable subscription model starting at $10, making it cost-effective with attractive ROI for organizations focused on flexible application development and scalability. This lower entry cost is appealing for businesses seeking a solution that can grow with their needs.

To learn more, read our detailed Hyland OnBase vs. Microsoft Power Apps Report (Updated: March 2025).

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

March 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Low-Code Development Platforms

13th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (17th), Enterprise Content Management (5th)

Microsoft Power Apps

Ranking in Low-Code Development Platforms

1st

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Rapid Application Development Software (1st)

Mindshare comparison

As of March 2025, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 0.7%, up from 0.4% compared to the previous year. The mindshare of Microsoft Power Apps is 18.3%, down from 25.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Low-Code Development Platforms

Featured Reviews

Phemy Lekalakala

Manager of Information Systems at University of the Witwatersrand

Stable content and workflow management solution with a valuable retention module

We use this solution for record management and digitization of records. We also use it for workflows and to build online forms The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed.…

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Guhan Eshwar

Solutions Architect at a outsourcing company with 10,001+ employees

Building tools with user-friendly interfaces abut needs integration improvements

An integration of Copilot options within Microsoft Power Apps would be useful. In UiPath apps, there is an autopilot function that uses a generative AI model, which creates layouts and connects data services automatically with a prompt. Such integration would be beneficial to build basic frameworks that can be enhanced. This would assist business process users who lack coding knowledge.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."

"The most valuable features are that it's very secure and provides audit trails for our documents."

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

"The product's initial setup phase is not difficult."

"Its most valuable aspect is its flexibility"

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."

"I like the cloud and its integrability."

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

More Hyland OnBase pros

"I can have a SharePoint list and connect with users through PowerApps to present the information."

"There are a lot of different applications; you can connect PowerApps, or Flow, or Power BI to many different types of applications to interchange data."

"When I am developing any user UI, it gives me complete flexibility. I can manage in any way I want."

"The most valuable feature is the completeness of the concept. It is not restricted by where you are allowed to use it and that is its greatest strength."

"The most valuable feature of this solution is the Model-driven or Canvas application-making platforms. The power of the two gives us exactly what we are looking for."

"One of the beauties of Power Apps is the fact that it's low-code."

"The model that allows you to establish flow automation is getting a lot of traction from the customer side. It offers a lot of flexibility."

"The product has good usability, in terms of low-code applications."

More Microsoft Power Apps pros

Cons

"We are struggling with duplicates and would like to have OCR functionality when using this solution."

"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."

"The migration is a bit difficult in the tool."

"The application could potentially be more open-source, allowing integration with more solutions."

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

"The solution’s initial setup is a little difficult."

"Software malfunctioning usually occurs when we receive documents from external sources."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

More Hyland OnBase cons

"We're not in production yet, so we're still working through some issues."

"The editor in the Web browser could be improved because it can be difficult to implement the commands in the buttons."

"The solution is evolving very fast and every month new features are introduced. Sometimes it's difficult to catch up with all the evolution that's happening. I had to focus on Power BI for a while and left PowerApps at the side for a couple of months and when I came back, it had changed its interface and moved components around."

"The area where this product can be improved is the documentation. When we get stuck it's with the documentation when we are not able to find the codes we need."

"The flexibility and the user interface need improvement."

"They probably need to improve intelligent document processing."

"The availability of templates needs to be improved. I understand that the ecosystem around it is still developing, but we need more templates. I would like the entire ecosystem around it to improve. I would recommend adding AI components. Even though we can always connect to Azure for AI components, they should slowly start looking at adding some AI components to PowerApps so that out-of-the-box learning can be applied to process flows. Salesforce has the Einstein layer that works along with license platforms. PowerApps should also have something similar."

"Most of my training for what I do has been by watching or learning in the community. There needs to be better training on either one of these."

More Microsoft Power Apps cons

Pricing and Cost Advice

"The solution costs around $6,000 per month."

"OnBase is reasonably priced."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"The tool's price is high."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"We use the Office 365 package, and Microsoft PowerApps is a part of the package. We don't pay any separate price for this. There are no additional costs. We just pay for the Office 365 package."

"There are two licensing costs, one is pay-as-you-go, or you can develop it for one year."

"It is comparable to other similar solutions."

"My company has non-profit licensing, and hence, it is affordable. Pricing depends on usage."

"Microsoft PowerApps is expensive, but there are many features included."

"One of the main things about this solution is the price. The cost for Salesforce is $35, $25, or $10 per user per month. PowerApps costs much less than that. It is at a good price point. It may change in the future, but at this point, its price is pretty fine."

"The pricing is complicated to understand."

"There are areas of Microsoft PowerApps that can be improved. For example, the license policies are expensive to purchases the premium connectors. If a company would like to use the premium features, they have to pay a lot of money. The Microsoft PowerApps portal could be easier to use when there are a lot of external users because if a company has 1,000 external users, it is too expensive to use the Microsoft PowerApps portal."

More Microsoft Power Apps pricing and cost advice

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Top Industries

By visitors reading reviews

Financial Services Firm

14%

Government

14%

Computer Software Company

10%

Manufacturing Company

Financial Services Firm

12%

Computer Software Company

12%

Government

10%

Manufacturing Company

10%

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Hyland OnBase?

The solution is very developed and we are not taking full advantage of its functionalities.

See all answers

What is your experience regarding pricing and costs for Hyland OnBase?

As we had an enterprise license, we were not limited in terms of user access. We also paid for workflow licenses, which allowed up to 250 concurrent users.

See all answers

What needs improvement with Hyland OnBase?

We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application. The application could potentially be more open-source, allowing in...

See all answers

How would you choose between Microsoft PowerApps and Salesforce Platform?

I think it depends on your use case. If your organization uses Microsoft Enterprise products, PowerApps will work better in your environment. Similarly, if you have a Salesforce integration in pla...

See all answers

Would you choose ServiceNow over Microsoft PowerApps?

Hi Netanya, I will choose ServiceNow because ServiceNow is a very good tool compared to Microsoft PowerApp. Because ServiceNow has a very strong module (Performance Analysis) reporting which will ...

See all answers

Would you choose Microsoft Azure App Service or PowerApps?

Microsoft Azure App Service is helpful if you need to set up temporary servers for customers to run their programs in locations that other cloud providers do not cater to. When servers are closer t...

See all answers

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Compared 10% of the time

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Compared 9% of the time

Salesforce Platform vs Microsoft Power Apps

Compared 7% of the time

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Product Reports

Buyer's Guide

Hyland OnBase

March 2025

Download Hyland OnBase product report

Buyer's Guide

Microsoft Power Apps

March 2025

Download Microsoft Power Apps product report

Also Known As

OnBase

PowerApps, MS PowerApps

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

Microsoft Power Apps is a rapid application development software and low-code development platform. The solution consists of a suite of apps, services, connectors, and a data platform. It provides an environment for building custom apps which is suitable for different businesses.

Microsoft Power Apps allows users to not only build applications, but also connect them to Microsoft's other sources, including the underlying data platform Microsoft Dataverse, as well as online and on-premise sources such as SharePoint, Dynamics 365, and Microsoft 365. The applications built using Microsoft Power Apps have a responsive design that makes them suitable for work in browsers and on mobile applications on different devices.

The no-code side of the product makes it suitable for complete beginners to app building, allowing them to easily create fully functional applications with many features. The solution also has a specialized platform for developers where specialists can access data and metadata, create custom connectors, integrate with external data, and apply business logic. The solution allows users to create three types of apps: canvas, model-driven, and portal. They are made using:

Power Apps Studio: Canvas apps are designed through Power Apps Studio. This app designer is suitable for complete beginners, as the app creation process resembles the building of presentations in Microsoft PowerPoint.
App Designer: Model-driven apps are created through App Designer. The creation process allows users to define the sitemap and add components to build the application.
Power Apps Portals Studio: This is a What You See Is What You Get (WYSIWYG) design tool. It is suitable for portal applications, as it allows users to add and configure web pages, forms, components, and lists.

Microsoft Power Apps Features

The three different design tools of the solution, Power Apps Studio, App Designer, and Power Apps Portals Studio, come with various features which allow users to utilize the tools. Some of these features include:

Common Data Service (CDS): The data storage feature of the solution allows users to store and manage the data used for business applications securely. The data within the feature is stored among a set of entities, including a base set of standard entities as well as user-made custom ones, using Power Query. The data within CDS can be used to build apps.
Cloud connectivity: Microsoft Power Apps has the ability to connect with various types of cloud services. It can connect with MS CDS, as well as SQL, DropBox, and Google Drive.
Sharing feature: The tool has a feature for sharing built applications. Users can share the app they have created with users within the same organization as them.
Role-based feature: The product allows organizations to assign their employees roles within the platform. This is done to create customization based on the assigned roles, potentially eliminating issues that a completely free access can create.
AI automation: The tool has a feature that utilizes artificial intelligence (AI). It provides users with an AI builder and pre-built AI components to facilitate the application building process.
APIs feature: Microsoft Power Apps facilitates the app-building process through application program interfaces (APIs).
Collaboration support: The tool supports collaboration within the organization in the application building process. Through this feature, multiple employees can contribute to the creation of an app.

Microsoft Power Apps Benefits

The product brings various benefits to organizations and individuals who utilize it. Some of the biggest advantages of Microsoft Power Apps include:

The solution saves time for organizations by eliminating manual coding and providing ready-to-use solutions.
Applications built on the product can be made compatible with various platforms, including the web, Windows, Android, and iOS.
The premium connectors and wide integration of the platform allow developers to use data from Microsoft and from third-party services to build their applications.
The no-code capability enhances mobility and innovations within companies.
The AI feature of the product allows companies to increase their productivity through prebuilt AI scenarios.
The tool offers various ways to follow the data from the created applications, allowing companies to benefit from the reports of the performance of their apps.
Professional developers receive a platform to follow crucial metrics and access the application development in detail.
Power Apps can be connected across the entire Microsoft Power Platform, allowing organizations to utilize all features that the provider offers.

Reviews from Real Users

An IT Specialist (INFOSEC) at a government appreciates this tool because it is low-code, low learning curve, and reduces manpower.

Rafael T., a data engineer at NTT Security, likes Microsoft Power Apps, because it is great for making apps quickly, has helpful support, and integrates with Power BI.

Microsoft

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

TransAlta, Rackspace, Telstra

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

March 2025

Free Report: Hyland OnBase vs. Microsoft Power Apps

Find out what your peers are saying about Hyland OnBase vs. Microsoft Power Apps and other solutions. Updated: March 2025.

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