Hyland OnBase vs Microsoft Power Apps comparison

Hyland and Microsoft are both solutions in the Low-Code Development Platforms category. Hyland is ranked #14 with an average rating of 8.0, while Microsoft is ranked #1 with an average rating of 7.9. Hyland holds a 0.7% mindshare in LCDP, compared to Microsoft’s 19.6% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 94% of Microsoft users who would recommend it.

Hyland OnBase

Read 12 Hyland OnBase reviews

426 Views
262 Comparison Views

100% willing to recommend

Microsoft Power Apps

Read 92 Microsoft Power Apps reviews

18,715 Views
14,926 Comparison Views

94% willing to recommend

Hyland OnBase

Microsoft Power Apps

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Executive SummaryUpdated on Jan 5, 2025

Hyland OnBase and Microsoft Power Apps are strong contenders in the enterprise content management and app development fields. Microsoft Power Apps has an edge with its extensive feature set, appealing to many organizations for its comprehensive capability suite.

Features: Hyland OnBase offers robust document management, workflow automation, and integration tools that boost organizational efficiency. Microsoft Power Apps also provides powerful app development features, including seamless integration with Microsoft 365, advanced analytics, and strong adaptability for diverse business applications.

Room for Improvement: Hyland OnBase could improve its ease of setup and reduce complexity for handling various content types. Microsoft Power Apps might enhance its user experience by simplifying customization options and enhancing offline capabilities. Better documentation could also assist in broader user adoption for both platforms.

Ease of Deployment and Customer Service: Microsoft Power Apps is noted for quick integration within the Microsoft ecosystem, supported by abundant resources, which makes its implementation user-friendly. In contrast, Hyland OnBase provides detailed customer service but its deployment demands more time due to the platform's complexity. This allows Power Apps to lead with more user-friendly deployment.

Pricing and ROI: Hyland OnBase typically comes with higher setup costs due to its extensive customization capabilities but yields a strong ROI for comprehensive document management needs. Microsoft Power Apps offers a scalable subscription model starting at $10, making it cost-effective with attractive ROI for organizations focused on flexible application development and scalability. This lower entry cost is appealing for businesses seeking a solution that can grow with their needs.

To learn more, read our detailed Hyland OnBase vs. Microsoft Power Apps Report (Updated: January 2025).

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

January 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Low-Code Development Platforms

14th

Average Rating

8.0

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (16th), Enterprise Content Management (5th)

Microsoft Power Apps

Ranking in Low-Code Development Platforms

1st

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Rapid Application Development Software (1st)

Mindshare comparison

As of January 2025, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 0.7%, up from 0.3% compared to the previous year. The mindshare of Microsoft Power Apps is 19.6%, down from 26.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Low-Code Development Platforms

Featured Reviews

Srinivas Rao Kagitha

Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private

Offers good dashboards and reports but fails to offer better migration features

The migration is a bit difficult in the tool. Whenever we make certain changes to workflow or other stuff, migrating the code from one environment to another is a bit tedious. The tool has an option for export and import, which is not robust. Most of the time, we need to do things stuff manually. For example, if we make any changes in the existing life cycle or any queues, we have to move those changes manually. There is no robust way to migrate code from one environment to a lower environment, like prod. When it comes to the product's technical support, the turnaround time is a bit longer than expected. The issue may be because there are a number of issues or a large number of customers who are reaching out to the support team for help. I believe that the solution's technical team can provide a solution more quickly.

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Guhan Eshwar

Solutions Architect at a outsourcing company with 10,001+ employees

Building tools with user-friendly interfaces abut needs integration improvements

An integration of Copilot options within Microsoft Power Apps would be useful. In UiPath apps, there is an autopilot function that uses a generative AI model, which creates layouts and connects data services automatically with a prompt. Such integration would be beneficial to build basic frameworks that can be enhanced. This would assist business process users who lack coding knowledge.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

"I like the cloud and its integrability."

"The product's initial setup phase is not difficult."

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."

"Its most valuable aspect is its flexibility"

"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."

"The most valuable features are that it's very secure and provides audit trails for our documents."

More Hyland OnBase pros

"It offers integration with several Microsoft products, including SharePoint and Outlook, in my opinion, is a huge plus."

"The most valuable feature is the completeness of the concept. It is not restricted by where you are allowed to use it and that is its greatest strength."

"The product's initial setup phase is very easy."

"The most valuable features for us are predominantly on the user interface front."

"The solution is easy to use and map."

"The initial setup is not complicated."

"Issue tracking and centralized issue management are significantly enhanced with Power Apps, reducing lengthy data consolidation processes across departments."

"We have integrated data from external systems without facing any significant challenges."

More Microsoft Power Apps pros

Cons

"We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application."

"Software malfunctioning usually occurs when we receive documents from external sources."

"The solution’s initial setup is a little difficult."

"The migration is a bit difficult in the tool."

"We are struggling with duplicates and would like to have OCR functionality when using this solution."

"The application could potentially be more open-source, allowing integration with more solutions."

"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

More Hyland OnBase cons

"Because we have a lot of data and users, achieving an appropriate level of security and privacy is sometimes difficult, especially for sensitive data."

"A downside is that Power Apps is primarily designed to work within the Microsoft ecosystem. It’s unsuitable for publishing apps outside the network, so you need additional Microsoft technologies for broader use. While it’s very scalable for simple apps, it's not ideal for large-scale enterprise applications."

"Customer support needs improvement."

"We'd like more features and less to no coding."

"It would be beneficial to have a feature that allows users to split the opportunity into separate logs for each product."

"The solution's deployment is complex."

"Installation and integration could be improved."

"Improvements could include more templates for application development, especially those commonly used across different companies."

More Microsoft Power Apps cons

Pricing and Cost Advice

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"The tool's price is high."

"OnBase is reasonably priced."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"The solution costs around $6,000 per month."

"On a scale from one to ten, where one is cheap and ten is expensive, I rate the solution's pricing a six out of ten."

"The platform's pricing is reasonable."

"It might be too complicated to continuously monitor the business consumption and what to pay."

"My company has non-profit licensing, and hence, it is affordable. Pricing depends on usage."

"Whatever the cost of licensing is, it is in the millions."

"In terms of pricing, Power Apps is cost-efficient."

"The enterprise-level costs a great deal of money, and you have to purchase additional licenses to scale it."

"If we compare Microsoft Power Apps with any on-prem or other Azure solutions, I feel it can be made cheaper."

More Microsoft Power Apps pricing and cost advice

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Top Industries

By visitors reading reviews

Financial Services Firm

13%

Government

13%

Computer Software Company

11%

Manufacturing Company

Financial Services Firm

12%

Computer Software Company

12%

Government

10%

Manufacturing Company

10%

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Hyland OnBase?

The solution is very developed and we are not taking full advantage of its functionalities.

See all answers

What is your experience regarding pricing and costs for Hyland OnBase?

As we had an enterprise license, we were not limited in terms of user access. We also paid for workflow licenses, which allowed up to 250 concurrent users.

See all answers

What needs improvement with Hyland OnBase?

We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application. The application could potentially be more open-source, allowing in...

See all answers

How would you choose between Microsoft PowerApps and Salesforce Platform?

I think it depends on your use case. If your organization uses Microsoft Enterprise products, PowerApps will work better in your environment. Similarly, if you have a Salesforce integration in pla...

See all answers

Would you choose ServiceNow over Microsoft PowerApps?

Hi Netanya, I will choose ServiceNow because ServiceNow is a very good tool compared to Microsoft PowerApp. Because ServiceNow has a very strong module (Performance Analysis) reporting which will ...

See all answers

Would you choose Microsoft Azure App Service or PowerApps?

Microsoft Azure App Service is helpful if you need to set up temporary servers for customers to run their programs in locations that other cloud providers do not cater to. When servers are closer t...

See all answers

Comparisons

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Compared 18% of the time

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Compared 14% of the time

OpenText Documentum vs Hyland OnBase

Compared 13% of the time

IBM FileNet vs Hyland OnBase

Compared 12% of the time

Hyland Perceptive Content vs Hyland OnBase

Compared 5% of the time

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ServiceNow vs Microsoft Power Apps

Compared 17% of the time

Oracle Application Express (APEX) vs Microsoft Power Apps

Compared 16% of the time

Appian vs Microsoft Power Apps

Compared 11% of the time

Microsoft Azure App Service vs Microsoft Power Apps

Compared 10% of the time

More Microsoft Power Apps Competitors

Product Reports

Buyer's Guide

Hyland OnBase

January 2025

Download Hyland OnBase product report

Buyer's Guide

Microsoft Power Apps

January 2025

Download Microsoft Power Apps product report

Also Known As

OnBase

PowerApps, MS PowerApps

Learn More

Hyland

Microsoft

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Microsoft Power Apps is a rapid application development software and low-code development platform. The solution consists of a suite of apps, services, connectors, and a data platform. It provides an environment for building custom apps which is suitable for different businesses.

Microsoft Power Apps allows users to not only build applications, but also connect them to Microsoft's other sources, including the underlying data platform Microsoft Dataverse, as well as online and on-premise sources such as SharePoint, Dynamics 365, and Microsoft 365. The applications built using Microsoft Power Apps have a responsive design that makes them suitable for work in browsers and on mobile applications on different devices.

The no-code side of the product makes it suitable for complete beginners to app building, allowing them to easily create fully functional applications with many features. The solution also has a specialized platform for developers where specialists can access data and metadata, create custom connectors, integrate with external data, and apply business logic. The solution allows users to create three types of apps: canvas, model-driven, and portal. They are made using:

Power Apps Studio: Canvas apps are designed through Power Apps Studio. This app designer is suitable for complete beginners, as the app creation process resembles the building of presentations in Microsoft PowerPoint.
App Designer: Model-driven apps are created through App Designer. The creation process allows users to define the sitemap and add components to build the application.
Power Apps Portals Studio: This is a What You See Is What You Get (WYSIWYG) design tool. It is suitable for portal applications, as it allows users to add and configure web pages, forms, components, and lists.

Microsoft Power Apps Features

The three different design tools of the solution, Power Apps Studio, App Designer, and Power Apps Portals Studio, come with various features which allow users to utilize the tools. Some of these features include:

Common Data Service (CDS): The data storage feature of the solution allows users to store and manage the data used for business applications securely. The data within the feature is stored among a set of entities, including a base set of standard entities as well as user-made custom ones, using Power Query. The data within CDS can be used to build apps.
Cloud connectivity: Microsoft Power Apps has the ability to connect with various types of cloud services. It can connect with MS CDS, as well as SQL, DropBox, and Google Drive.
Sharing feature: The tool has a feature for sharing built applications. Users can share the app they have created with users within the same organization as them.
Role-based feature: The product allows organizations to assign their employees roles within the platform. This is done to create customization based on the assigned roles, potentially eliminating issues that a completely free access can create.
AI automation: The tool has a feature that utilizes artificial intelligence (AI). It provides users with an AI builder and pre-built AI components to facilitate the application building process.
APIs feature: Microsoft Power Apps facilitates the app-building process through application program interfaces (APIs).
Collaboration support: The tool supports collaboration within the organization in the application building process. Through this feature, multiple employees can contribute to the creation of an app.

Microsoft Power Apps Benefits

The product brings various benefits to organizations and individuals who utilize it. Some of the biggest advantages of Microsoft Power Apps include:

The solution saves time for organizations by eliminating manual coding and providing ready-to-use solutions.
Applications built on the product can be made compatible with various platforms, including the web, Windows, Android, and iOS.
The premium connectors and wide integration of the platform allow developers to use data from Microsoft and from third-party services to build their applications.
The no-code capability enhances mobility and innovations within companies.
The AI feature of the product allows companies to increase their productivity through prebuilt AI scenarios.
The tool offers various ways to follow the data from the created applications, allowing companies to benefit from the reports of the performance of their apps.
Professional developers receive a platform to follow crucial metrics and access the application development in detail.
Power Apps can be connected across the entire Microsoft Power Platform, allowing organizations to utilize all features that the provider offers.

Reviews from Real Users

An IT Specialist (INFOSEC) at a government appreciates this tool because it is low-code, low learning curve, and reduces manpower.

Rafael T., a data engineer at NTT Security, likes Microsoft Power Apps, because it is great for making apps quickly, has helpful support, and integrates with Power BI.

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

TransAlta, Rackspace, Telstra

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

January 2025

Free Report: Hyland OnBase vs. Microsoft Power Apps

Find out what your peers are saying about Hyland OnBase vs. Microsoft Power Apps and other solutions. Updated: January 2025.

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