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Dropbox vs Microsoft OneDrive vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary
 

Mindshare comparison

Cloud Storage
Content Collaboration Platforms
Enterprise Content Management
 

Featured Reviews

Anton Krivonosov - PeerSpot reviewer
Jan 17, 2024
An easy-to-use solution that can be used to store files in the cloud and share them with different people
We use Dropbox to store files in the cloud and share them with different people and sources Dropbox is an easy-to-use solution that has good stability. The solution could provide more capacity for free. I have been using Dropbox for many years. Dropbox is quite a stable solution, and I don't…
CJ Aulisa - PeerSpot reviewer
Sep 21, 2020
Keep organized and have access to important files wherever you are
From my own personal experience, I have a story that tells about how and why the product can be improved and it mostly has to do with customer care. This is about a situation that really caused me great aggravation. I am an independent consultant, so I have OneDrive in my business set up and I pay monthly and it bills monthly. I foolishly let my granddaughter get a robot gaming account under my Microsoft account. Because she is only nine years old and she has autism, she really does not understand what she is doing sometimes. She kept buying points for a game she was playing a lot of and I did not know she was doing it. She would go buy $200 a day in robot points, and then I got on my robots bill and found out what was going on. They would not let me separate the accounts so I could stop the billing. If I canceled the account, I would have to cancel her account, and then she would lose all the things that she had done and accumulated in the game. So I removed the credit card, let that account die out, and then started a new account. I made a new password and all that stuff to start over. When you get a new account, they give you a 30-day free trial. Because I use it and knew I wanted it I already bought PowerPoint in the project and they built that. When the trial came near to the end, they sent me an email saying "your trial is coming to an end" and I called them just to make sure that the PowerPoint purchase was not considered part of the trial that they were talking about because I didn't want to lose anything when I let it lapse. They assured me that everything was good. When the trial came to an end. They removed all the files and I had been working on with a client analyzing their IBR (incremental borrowing rate). So I lost all my trees and they totally removed everything I'd spent hours on. I called and tried to find out what was going on. They spent an hour or two on the phone with me trying to go different ways calling different departments to find out where they might still have the data. Turns out they did not. They lost it. So my caution about the product and trial periods is to be careful. Because I had multiple Microsoft accounts, when the first tech checked and looked it up they thought I had a valid license for the new Microsoft account. They were referring to the old one. There is my lesson learned. Besides that episode, I like working with Microsoft products. But then another thing happened. I had another customer and they wanted me to set up on their desktop. So I created a Microsoft account for them so I could use their client email and their OneDrive and all that stuff in their name. For the life of me, I could not get that removed off my desktop after I had it installed. I had to call Microsoft to try and get it working right again. I could not do a regular delete to get rid of the stuff from the other account. It does not let you delete it. So every time I logged in from scratch, it sent up an error saying I had the wrong password for this account. I just do not need that account anymore and there was no way to get rid of it or regain control of the login. They were terrible for support after COVID hit. I want to write an article on the companies that achieved during COVID and then the companies that used it as an excuse to provide poor customer service. Microsoft would be under that jurisdiction. In the end, I would use it again if it worked and I got my password straight. It works great but with the product, you get the behemoth Microsoft customer support services. I have not contacted them lately, so I do not know if they got it working right. When COVID hit, they just went off the deep end claiming they could not fill support requests. Otherwise, I think Microsoft is pretty good. I can not think of anything that I could make OneDrive better. Besides having different outcomes from these experiences with Microsoft products, I have been happy with them.
Sanil Paul - PeerSpot reviewer
Oct 14, 2024
Streamlined collaboration through seamless integration and customization
I have been an administrator for SharePoint and have used it as an end-user for document storage. Predominantly, I've been involved in administration SharePoint helps a lot since we've moved from using it directly to using it as a backend for Teams, which makes collaboration easier. It supports…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The initial setup is simple and straightforward."
"We don't really use the collaboration features because we have only a small organization. Dropbox is valuable having the hard drive space available, and the access to be able to upload and access the content."
"The solution is easy to use, everyone can use it."
"I think Dropbox is a good option for Windows users because it's easy to use in Windows and a user can access all other products and software."
"Dropbox has a simple interface, and it's pretty straightforward."
"Dropbox allows me to organize files well. I can name files in such a way as to lead students to the right destination."
"Irrespective of the geographical location that you are present in, and even if you don't have any storage devices, you can access your data and files with the help of Dropbox."
"The solution is easy to use."
"Image management is great since the search is simple, and accessing images with labels is easy."
"They have support for integration with a lot of tools."
"It is simple to use and it allows me to give me the opportunity to access anything I want from any device."
"It's pretty easy to learn. Once someone taught me, I was able to navigate it quite easily."
"We use Microsoft OneDrive for file sharing without the need for additional hardware (such as flash drives or external hard drives)."
"The stability of Microsoft OneDrive is very good, it is reliable. There were multiple instances where I had lost my valuable data on hard drives in several other places. However, with Microsoft OneDrive, I've never lost a single file."
"It gives you access to important files from virtually anywhere."
"It is well integrated with other Microsoft products."
"Helps with document collaboration and workflow."
"It has made us faster and more efficient."
"The most valuable features are the collaboration and sharing."
"The access control is definitely a good feature. We also appreciate the improvements they've made to the online applications, where multiple users can work on the same documents simultaneously. Everything syncs automatically."
"Information is now available instantly to managers on all devices."
"Sharing information is very easy in SharePoint. We use multiple types of documents, like online Excel tools and online content editing, especially for group editing. This allows us to collaborate, even in distributed teams. Despite being geographically spread out, everyone can access the same files online, edit them, and see changes. We also use SharePoint to track all these changes, making our teamwork more collaborative overall. The tool fastens information sharing and collaboration."
"The most valuable feature of SharePoint is its ease of use."
"The search feature is valuable."
 

Cons

"It could be more secure."
"DropBox is a little more complicated to scale up than OneDrive. It isn't as seamless to scale up storage or change the number of users. We have two or three users in Mumbai, and we don't plan to add more."
"The solution lacks sufficient storage capabilities."
"The only thing I have had trouble with is the ability to share files. The recipients of my requests have had difficulty accessing the files."
"Dropbox could improve by being more secure."
"I'd like to see security improved a bit."
"The tool must be better protected."
"The complex initial setup phase of the product is an area of concern where improvements are required."
"Support has not been the same since the beginning of COVID lockdowns."
"Microsoft OneDrive could improve because it doesn't support backing up .PST files, which are Outlook data files, and email archives. This is a substantial setback when it comes to Microsoft OneDrive."
"No one gets an alert when files are deleted."
"The scalability has room for improvement."
"The file structure insight could be made more flexible like for creating more flexible folders."
"The technical support is really very bad."
"I think it should be more user-friendly with more tutorials on the full scale of the program."
"Performance is an issue when sharing a large number of files in a single folder."
"I would like a simpler, more cost-effective solution for connecting data sources with workflows and BI tools, or data mining tools."
"Too many versions being released in a short time period. Too much time being devoted to migration planning."
"This solution would benefit from the implementation of enhanced online forms and template development capabilities."
"SharePoint designer workflows can be buggy sometimes without any apparent reason."
"One issue is that when users mistakenly hide files or set permissions incorrectly, it can lead to files becoming inaccessible, requiring intervention from Microsoft support to resolve."
"​Improve the user-friendliness."
"The solution should be made more user-friendly for technical and business people."
"Integration needs to be more straightforward, particularly with Azure. SharePoint also needs a more comprehensive introductory course for users."
 

Pricing and Cost Advice

"The solution allows one only a certain amount of free storage, but he must pay for a subscription, perhaps on a six-month basis, if he wishes to maintain this."
"We are using the unlicensed free version of Dropbox."
"We are using the free version of Dropbox which has approximately two gigabytes of data capacity."
"The solution is paid for annually."
"One area that has been a big issue for me is when I tried to close my accounts, it is difficult. We had small personal accounts, and we then wanted to consolidate everything to the business account, but then to cancel and close those smaller accounts, it's a big issue. I still haven't done it and it's quite a long process."
"A basic version of Dropbox is available for free with a paid subscription from Microsoft."
"The subscription could be cheaper."
"I am using the free solution, which provides me with 2GBs of storage, and for me, it's sufficient."
"The licensing is expensive and on a yearly basis."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
"We pay a lot for the Enterprise version, but it is a premium service."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"This is a pricy solution, given that we are only using it at 50% capacity."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"The cost is expensive, but worthwhile."
"The product is reasonably priced."
"The data classification and search elements are cheap."
"The pricing works for us."
"The pricing is competitive."
"The solution's pricing is relatively expensive because it's bundled with other products."
"The replacement costs for it are cheaper if you use only SharePoint."
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
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Comparison Review

it_user8925 - PeerSpot reviewer
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Educational Organization
57%
Computer Software Company
5%
University
4%
Financial Services Firm
3%
Educational Organization
55%
Financial Services Firm
6%
Computer Software Company
6%
Government
3%
Government
12%
Computer Software Company
11%
Financial Services Firm
10%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
Dropbox needs to improve its integration with Google platforms, including Google Sheets, Google Docs, and Google Slid...
What do you like most about Microsoft OneDrive?
The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Eve...
What needs improvement with Microsoft OneDrive?
It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It al...
What is your primary use case for Microsoft OneDrive?
We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.
Would Alfresco give an organization more benefits in terms of cost, features & security as compared to Sharepoint?
Alfresco scores are high on all features of an ECM solution and tools. Back office processing, rated as 3.36 good....
What is your experience regarding pricing and costs for SharePoint?
I have a little understanding of the licensing cost. A separate team handles it. I am not very well-versed in this area.
 

Comparisons

 

Also Known As

No data available
MS OneDrive
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
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