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KeyedIn Projects vs Microsoft Project Server comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
15th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (27th)
Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.3% compared to the previous year. The mindshare of Microsoft Project Server is 5.7%, up from 4.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.7%
KeyedIn Projects2.3%
Other92.0%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Mouloud Fourali - PeerSpot reviewer
Project Manager at Digital Research Alliance of Canada
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"The key things are managing interactions, resource allocation, resource-leveling (enterprise) and as a collaborative tool, because we use it across multiple projects at a time."
"The solution is very good at helping you pick which project to move forward with."
"It brings all the information and all the data about our projects into one location and helps us provide holistic reporting and trends analysis across projects through the entire enterprise."
"The solution has improved the organization primarily due to the transparency between each individual team, and I have likely seen a 20% to 28% increase in productivity benefit over a year's time."
"The most valuable feature of the solution is that it is stable to use, especially since I work with Microsoft for an extended period."
"There are many valuable features of this solution. It is very advanced and once you understand and learn how to use it, it can be quite powerful. The whole package can be quite powerful."
"I like the way you can build the schedule by the Don't Start Before or Don't Start After values. You can use it to build your schedule based on how you change your dates. This is how it actually builds the schedule."
"Now we use it on a Web basis, and it's been absolutely great in that sense, being collaborative and also for resource-leveling so that people can see at an instant just where everything is."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"We need to be able to compare milestones, calls, and other variables regarding the projects we are working on. I have to contract developers to make reports, which is where things get complicated. They need to develop personal and custom fields for us."
"There is definitely room for improvement with the algorithms that are used for resource allocation."
"It appears that Microsoft's primary goal is to migrate as much functionality as possible from the legacy on-premises Microsoft Project Server to the new cloud-based Power Apps solution."
"I am not convinced that the pricing model is the right one."
"It should be more agile and more flexible when it comes to customization."
"The reporting aspects can be improved, which is one of the reasons why I'm using Qlik Sense."
"The solution's desktop version is not compatible with the MacBook."
"It is not updated in real-time. Sometimes it, therefore, is not accurate."
 

Pricing and Cost Advice

Information not available
"I rate the pricing a one out of ten because the price is way too high."
"There is an annual license required for this solution."
"It has features that cannot be bought by other rivals, so cost does not matter."
"We pay an annual licensing fee for the solution."
"It is on the expensive side."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"It is an inexpensive product."
"It's not subscription-based, we purchased the on-premises version."
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Top Industries

By visitors reading reviews
Construction Company
24%
Comms Service Provider
12%
Manufacturing Company
10%
Financial Services Firm
10%
Construction Company
10%
Manufacturing Company
9%
Financial Services Firm
9%
Comms Service Provider
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: September 2026.
917,743 professionals have used our research since 2012.