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KeyedIn Projects vs Microsoft Project Server comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
15th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (27th)
Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.3% compared to the previous year. The mindshare of Microsoft Project Server is 5.7%, up from 4.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.7%
KeyedIn Projects2.3%
Other92.0%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Mouloud Fourali - PeerSpot reviewer
Project Manager at Digital Research Alliance of Canada
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"It is a practical and useful tool which benefits both us and our clients."
"Microsoft Project Server is quite a powerful tool and offers a good way of seeing dependencies and interactions, along with baselines."
"The scheduling feature is the most useful."
"This is a scalable solution. It is easy to set up and to add clusters to your environment."
"From my point of view, there are many features that are valuable for portfolio management, such as linking between company strategy and each project, resource management, overview of portfolio projects and their separate parameters for resources, budgeting and forecasting perspectives."
"The stability of the 2019 version is quite good."
"It is well-established, reliable, and compatible."
"Technical support is very responsive - particularly on critical tickets."
"The ability to look at the resource loading is most valuable."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"It is not updated in real-time. Sometimes it, therefore, is not accurate."
"This solution could improve by adding integration with Primavera schedules to allow the reading and management of them."
"The reporting aspects can be improved, which is one of the reasons why I'm using Qlik Sense. In the older on-prem versions, reporting was lackluster, to say the least. Project Online has a better handle on that. However, we will still be using Qlik Sense. We're also looking at an add-on app from a company called OnePlan that adds some additional functionality where Microsoft is not as clean in its approach for things such as portfolio management and some of the trends analysis."
"Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly."
"The product is difficult to use for complex projects."
"Microsoft Project Server's user interface is pretty average, and sometimes it can have bugs."
"There are more user-friendly products on the market that I would suggest using in preference to this one."
"The solution is stable for small projects but when used for larger projects it can become heavy and slow to load and operate."
 

Pricing and Cost Advice

Information not available
"It has features that cannot be bought by other rivals, so cost does not matter."
"There is a licensing cost."
"There are some payments related to the licensing cost of Microsoft Project Server."
"We pay an annual licensing fee for the solution."
"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
"It is on the expensive side."
"I would rate the price a six out of ten."
"I cannot comment on the price as I was not responsible for purchasing the solution."
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Top Industries

By visitors reading reviews
Construction Company
22%
Comms Service Provider
11%
Financial Services Firm
9%
Manufacturing Company
9%
Construction Company
10%
Manufacturing Company
10%
Financial Services Firm
9%
Marketing Services Firm
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: September 2026.
915,533 professionals have used our research since 2012.