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KeyedIn Projects vs Microsoft Project Server comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
16th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (32nd)
Microsoft Project Server
Ranking in Project Portfolio Management
7th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of April 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.1%, up from 0.6% compared to the previous year. The mindshare of Microsoft Project Server is 3.9%, down from 6.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server3.9%
KeyedIn Projects2.1%
Other94.0%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
JV
Owner at CPSTECH
Collaborative task management simplifies office work, but agile methodology features need enhancement
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"Deliverables List: Most useful to enable meaningful status reporting at an enterprise level."
"The solution is easy to use."
"This is a scalable solution. It is easy to set up and to add clusters to your environment."
"I think the division between the onsite work on the cloud of Microsoft Office is something valuable."
"I like the way you can build the schedule by the Don't Start Before or Don't Start After values."
"It is well-established, reliable, and compatible."
"The most valuable feature of the solution is that it is easy to understand and navigate."
"It's certainly increased our productivity."
 

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It's very expensive to scale out."
"It may be considered expensive, but it has features that cannot be bought by other rivals, so cost does not matter."
"OOB reporting is not very robust."
"Microsoft Project Server needs improvement in the integration of more tools and syncing of Blockly tools on time."
"The reports need to be improved. It's complicated."
"We need to be able to compare milestones, calls, and other variables regarding the projects we are working on. I have to contract developers to make reports, which is where things get complicated. They need to develop personal and custom fields for us."
"Make transitions easier to implement, e.g. if a new portfolio comes along, it should be easy to integrate to the existing portfolios."
"We sometimes need support from the IT department for installing and deploying the Microsoft Project Server. It is not user-friendly, and users cannot install it themselves."
 

Pricing and Cost Advice

Information not available
"The product is expensive."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"The technical assistance is expensive but the solution is an open source software."
"It has features that cannot be bought by other rivals, so cost does not matter."
"Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it."
"Microsoft Project Server is relatively cheaper than other products."
"I cannot comment on the price as I was not responsible for purchasing the solution."
"There are some payments related to the licensing cost of Microsoft Project Server."
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Top Industries

By visitors reading reviews
Construction Company
24%
Energy/Utilities Company
12%
Financial Services Firm
10%
Comms Service Provider
8%
Manufacturing Company
11%
Marketing Services Firm
10%
Computer Software Company
8%
Construction Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

Ask a question
Earn 20 points
What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: April 2026.
885,837 professionals have used our research since 2012.