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KeyedIn Projects vs Microsoft Project Server comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
15th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (30th)
Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 0.8% compared to the previous year. The mindshare of Microsoft Project Server is 5.0%, down from 6.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.0%
KeyedIn Projects2.3%
Other92.7%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
JV
Owner at CPSTECH
Collaborative task management simplifies office work, but agile methodology features need enhancement
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"It is a practical and useful tool which benefits both us and our clients."
"Demand workflow Resource management SharePoint site integration"
"Deliverables List: Most useful to enable meaningful status reporting at an enterprise level."
"Microsoft Project Server helps organizations in collaboration."
"It's stable and reliable."
"It's fine to navigate for a layperson."
"The key things are managing interactions, resource allocation, resource-leveling (enterprise) and as a collaborative tool, because we use it across multiple projects at a time."
"The technical support for Microsoft Project Server and the support is very good. Microsoft support is working very well."
"It can scale well."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"The deployment aspect of the product is a bit tedious."
"It appears that Microsoft's primary goal is to migrate as much functionality as possible from the legacy on-premises Microsoft Project Server to the new cloud-based Power Apps solution."
"This solution could improve by adding integration with Primavera schedules to allow the reading and management of them."
"It may be considered expensive."
"The solution could improve the ease of access could improve. It can be time-consuming."
"I'd like it if we could divide out the project calendars. On one project server, we might follow five projects or more at one time, and we'd like to see all of the items at once so that it becomes a long loop, but one where we can identify different projects in tandem and then focus on which we need to at the time. While I only have visibility into one, I'd like to see several at a time."
"The cost could be lower."
"It has to be more user-friendly. For instance, there should be some assistance, like when you go to certain sites, people pop up and say, "Can we help you? What are you looking for?" It's not interactive enough."
 

Pricing and Cost Advice

Information not available
"There are some payments related to the licensing cost of Microsoft Project Server."
"I rate the pricing a one out of ten because the price is way too high."
"A standard license is cheaper, but if you want more features, then there is a premium license or professional license."
"The licensing was procured before my involvement."
"The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
"It has features that cannot be bought by other rivals, so cost does not matter."
"It is an inexpensive product."
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Top Industries

By visitors reading reviews
Construction Company
24%
Energy/Utilities Company
12%
Financial Services Firm
10%
Comms Service Provider
10%
Construction Company
11%
Financial Services Firm
9%
Marketing Services Firm
9%
Manufacturing Company
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: June 2026.
902,588 professionals have used our research since 2012.