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KeyedIn Projects vs Microsoft Project Server comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
15th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (29th)
Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of August 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.1% compared to the previous year. The mindshare of Microsoft Project Server is 5.2%, down from 5.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.2%
KeyedIn Projects2.3%
Other92.5%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Mouloud Fourali - PeerSpot reviewer
Project Manager at Digital Research Alliance of Canada
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"A single place for all our organisation's project records."
"It has been helpful for calculating the time of completion of our projects and looking at the critical parts of our projects."
"The product is user-friendly."
"Microsoft Project Server has improved our organization by providing visibility of all project portfolios in one place."
"Capacity management and task baselining are the most valuable features of Microsoft Project Server."
"The stability of the 2019 version is quite good."
"The scheduling and the customization are very powerful."
"The solution scales well."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"We sometimes need support from the IT department for installing and deploying the Microsoft Project Server. It is not user-friendly, and users cannot install it themselves."
"Stability of the solution is an area with certain shortcomings where improvements are required."
"In terms of tech support, it took a long time for them to resolve a ticket."
"The solution must provide Agile and AI features."
"The product is difficult to use for complex projects."
"The solution is stable for small projects but when used for larger projects it can become heavy and slow to load and operate."
"Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve."
"It needs to be more collaborative from inside the application. It only does project scheduling for me. It would be good if it could do other things and be more collaborative, such as sharing tasks for users. It is not really incorporated into MS Office, so you can't copy-paste stuff. It is on its own, doing its own thing. It is only used for scheduling, and it doesn't work well with anything else."
 

Pricing and Cost Advice

Information not available
"There is an annual license required for this solution."
"It is on the expensive side."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"It is an inexpensive product."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
"The technical assistance is expensive but the solution is an open source software."
"I rate the pricing a one out of ten because the price is way too high."
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Top Industries

By visitors reading reviews
Construction Company
23%
Comms Service Provider
11%
Energy/Utilities Company
10%
Financial Services Firm
10%
Construction Company
11%
Financial Services Firm
9%
Marketing Services Firm
8%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: August 2026.
909,563 professionals have used our research since 2012.