Microsoft Project Server vs monday.com comparison

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Microsoft Project Server

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Executive SummaryUpdated on Jun 3, 2026

Microsoft Project Server and monday.com are key competitors in the project management software category. While both offer significant benefits, monday.com tends to have the upper hand in adaptability and user-friendly collaboration, especially appealing to diverse environments.

Features: Microsoft Project Server shines with comprehensive resource allocation, robust project tracking, and seamless integration with Microsoft tools like SharePoint and Power BI. It offers control over baselines and Gantt charts, making it suitable for users familiar with Microsoft software. In contrast, monday.com offers distinct customization, automation, and user-friendly collaboration tools. Its visual organization and ease of expanding project views are standout features that cater well to different project environments.

Room for Improvement: Microsoft Project Server struggles with ease of use and collaboration flexibility. It faces integration issues with tools like Microsoft Teams and could improve its resource allocation algorithms. monday.com can enhance its automation capabilities, expand integration options with popular tools, and simplify the user interface for better onboarding and learning.

Ease of Deployment and Customer Service: Microsoft Project Server provides options for both on-premises and cloud deployment. Its integration into existing Microsoft ecosystems is advantageous but can add complexity. Support experiences vary among users. monday.com is praised for its cloud deployment, user-friendly setup, and responsive support, allowing teams to start quickly.

Pricing and ROI: Microsoft Project Server is often seen as expensive, especially for businesses without existing Microsoft infrastructure. Its complex licensing can require additional purchases yet offers significant ROI through enhanced project visibility. monday.com is cost-effective with flexible subscription tiers ideal for smaller teams, delivering compelling value in collaborative work environments.

To learn more, read our detailed Microsoft Project Server vs. monday.com Report (Updated: April 2026).

Microsoft Project Server vs. monday.com

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

5.1

Microsoft Project Server offers positive ROI, varying by organization type, with benefits of time savings and improved reporting.

Sentiment score

6.6

monday.com enhances productivity, efficiency, and collaboration, offering significant value through time savings and improved task management despite ROI calculation challenges.

Microsoft Project provides significant return on investment through time savings, enhanced visibility, real-time reporting, and risk mitigation for projects.

For more quotes and insights, download the Microsoft Project Server report

Project Manager at Digital Research Alliance of Canada

We have about 14% of time savings on average on a given project and about 17 to 18% in cost savings as well.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

It efficiently helps to centralize planning, tracking, and collaboration.

reviewer2794440

HITRUST and GRC Consultant at a consultancy with 11-50 employees

I have seen a return on investment with monday.com, specifically time saved.

Randolf Jay Tiposo

Technical Consulting Manager at a retailer with 201-500 employees

Customer Service

Sentiment score

4.4

Microsoft Project Server support is decent but inconsistent; users rely on external resources and partners for comprehensive assistance.

Sentiment score

7.3

Monday.com's customer service is responsive and efficient, with users appreciating quick, professional support despite room for personalized improvements.

It's challenging to navigate, often making it necessary to search for solutions externally.

Project Manager at Digital Research Alliance of Canada

Their support tends to decline when not supporting cloud solutions.

Managing Director at Knights Innovation Support Centre

Communication with two people, one was knowledgeable while the other was learning.

For more quotes and insights, download the Microsoft Project Server report

Independent Business Consultant at Freelance

I would rate the customer support on a scale of one to ten as a ten

Sasha Kerbel

Head of Consulting at a consultancy with 1,001-5,000 employees

I would rate their customer service a ten.

FabioPereira1

Head of Financial Team at resolutte

We only had one issue with logging in a few months back and we were able to get on monday.com customer support and get the resolution for our issue within an hour, which was great.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

Scalability Issues

Sentiment score

7.5

Microsoft Project Server is scalable for large projects, though performance may vary based on version and infrastructure costs.

Sentiment score

7.8

Monday.com is adaptable and scalable for teams of all sizes, supporting growth, customization, and efficient project management across departments.

The desktop version does not have scalability.

For more quotes and insights, download the Microsoft Project Server report

Independent Business Consultant at Freelance

Microsoft Project Server is fully scalable and is widely used in many industries.

Ipsita Seth

Project Manager at Marvell Technology Group

Within about four to five months of rolling this out across teams, we got usage rates up to anywhere between 70 to 85% of members within each of the teams that we rolled out using monday.com on a daily basis or a few times a week.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

monday.com's scalability is great.

Randolf Jay Tiposo

Technical Consulting Manager at a retailer with 201-500 employees

Regarding scalability, monday.com is easy to scale up as my needs change.

Sasha Kerbel

Head of Consulting at a consultancy with 1,001-5,000 employees

Stability Issues

Sentiment score

7.1

Microsoft Project Server is stable and robust, with minor delays, improved in newer versions, especially the cloud version.

Sentiment score

7.9

Monday.com is praised for stability and reliability, with rare issues quickly resolved, ensuring seamless project management.

I have never had to reach out to their support because the product works as expected.

For more quotes and insights, download the Microsoft Project Server report

Project Manager at Digital Research Alliance of Canada

We got on the phone with our rep and the IT support team and we were able to get our issues resolved within an hour.

For more quotes and insights, download the monday.com report

Vice President, Finance and Operations at Fruitist

Their support team is very helpful, so even if there is an issue or a question, they answer quickly.

Ulkar Gorzen

Sr. Analyst at a tech vendor with 1,001-5,000 employees

Room For Improvement

Microsoft Project Server requires better integration, customization, user-friendliness, cloud functionality, and agile methodologies to compete with alternatives.

Users seek better integration, automation, templates, reporting, time tracking, notifications, task management, collaboration, and enhanced performance in monday.com.

Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly.

Project Manager at Digital Research Alliance of Canada

The lack of collaboration capabilities on the desktop version, unlike the cloud version, is a limitation.

Independent Business Consultant at Freelance

Microsoft has become increasingly expensive, and there seems to be a push towards cloud solutions which can be challenging for some.

For more quotes and insights, download the Microsoft Project Server report

Managing Director at Knights Innovation Support Centre

The need for a stable connection is critical as there are network issues that slow our processes down.

Alan Chiou

PM at Galaxy Software Services

I would like to have the ability to create more than two levels of subtasks in monday.com.

PAULINE Wanjiku

Project manager at WITS

Role-based access control is the main thing I would identify when it comes to needed improvements for monday.com.

reviewer2783439

DevOps at a marketing services firm with 51-200 employees

For more quotes and insights, download the monday.com report

Setup Cost

Microsoft Project Server offers flexible pricing, with on-premise and cloud options, potentially costing enterprises $120,000 to $150,000 annually.

monday.com provides scalable, cost-effective project management solutions with transparent pricing, valued for adaptability despite potential high enterprise costs.

Microsoft Project Server is on the expensive side due to high licensing costs.

Ipsita Seth

Project Manager at Marvell Technology Group

Microsoft's products are expensive for individuals.

Independent Business Consultant at Freelance

Considering the infrastructure commitments to SharePoint and SQL, the implementation costs are low if already set up.

For more quotes and insights, download the Microsoft Project Server report

Managing Director at Knights Innovation Support Centre

It is quite expensive.

FabioPereira1

Head of Financial Team at resolutte

The basic, standard, and pro plans range from $12 to $24 per user per month.

Kavya S

Data Engineer at a outsourcing company with 201-500 employees

Licensing being somewhat challenging, having to choose which users we had and such things.

Sasha Kerbel

Head of Consulting at a consultancy with 1,001-5,000 employees

For more quotes and insights, download the monday.com report

Valuable Features

Microsoft Project Server streamlines complex project management with resource allocation, integration, and robust tools for efficient collaboration and scheduling.

Monday.com enhances productivity through automation, customizable dashboards, intuitive task management, seamless integrations, and user-friendly interfaces.

The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Project Manager at Digital Research Alliance of Canada

This setup allows for comprehensive reporting and management across multiple projects and portfolios.

For more quotes and insights, download the Microsoft Project Server report

Managing Director at Knights Innovation Support Centre

The dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.

Ipsita Seth

Project Manager at Marvell Technology Group

monday.com saves time and gets everyone on the same page within my team.

FabioPereira1

Head of Financial Team at resolutte

monday.com has impacted my organization positively by reducing the amount of work we do to keep track of information and making it easier to maintain records.

reviewer2783439

DevOps at a marketing services firm with 51-200 employees

Automation has had the biggest impact on my workflow because we are able to automate small, tedious, and time-consuming tasks, thereby saving a lot of time.

Hanah Benta

Project Manager at AT&T

For more quotes and insights, download the monday.com report

Categories and Ranking

Microsoft Project Server

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Reviews Sentiment

6.5

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Project Portfolio Management

3rd

Average Rating

9.4

Reviews Sentiment

7.3

Number of Reviews

238

Ranking in other categories

CRM (4th), Project Management Software (2nd), Marketing Management (3rd), Opportunity Management (4th)

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 5.0%, down from 6.4% compared to the previous year. The mindshare of monday.com is 5.0%, down from 6.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
monday.com	5.0%
Microsoft Project Server	5.0%
Other	90.0%

Project Portfolio Management

Featured Reviews

JorgeValenzuela

Owner at CPSTECH

Collaborative task management simplifies office work, but agile methodology features need enhancement

In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.

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Centralized workflows have boosted cross-team collaboration and made complex projects manageable

Vice President, Finance and Operations at Fruitist

monday.com can continue to improve their AI capabilities. When comparing monday.com to several alternatives when I was evaluating a project and project management, product road mapping, and workflow management platform for us, I looked at competitors such as Asana, ClickUp, SmartSheet, Airtable, and Notion. In my opinion, competitors such as Airtable and SmartSheet, especially followed by Asana and ClickUp, have worked on their AI and generative AI roadmap to combine database functionality with a very user-friendly interface for knowledge management and project tracking, essentially combining both worlds. Their AI is more sophisticated than what monday.com has released thus far. They provide a cleaner task-focused workflow management platform and I think that monday.com can still improve on this core piece of their technology. I think monday.com could also seek to be more process-oriented and intuitive. Other alternatives such as Asana and SmartSheet offer that approach. There is a steeper learning curve to learn monday.com in my opinion compared to Airtable, Asana, and others because I have also used those tools and platforms at other organizations. There is a bit of a learning curve with new users on monday.com because it is not as streamlined as I have experienced with competitors such as SmartSheet or Airtable. The capability sets are great, however, you may need to be hand-held via a monday.com rep when you get started within your organization or view the library of tutorials that monday.com has available. You can also view them on YouTube and that will help you get started on monday.com.

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Top Industries

By visitors reading reviews

Manufacturing Company

Marketing Services Firm

Comms Service Provider

Construction Company

10%

Manufacturing Company

10%

Outsourcing Company

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	25
Midsize Enterprise	12
Large Enterprise	33

By reviewers
Company Size	Count
Small Business	181
Midsize Enterprise	28
Large Enterprise	32

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Project Server?

The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.

What needs improvement with Microsoft Project Server?

What is your primary use case for Microsoft Project Server?

Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What needs improvement with monday.com?

I think monday.com can be improved by having more integration to other applications. Integration is needed because some of our clients want to have a native integration in their monday.com and exis...

What is your primary use case for monday.com?

My main use case for monday.com is CRM and people management. Most of what we use is as a CRM. One specific example of how I use monday.com for CRM and people management is that one of our clients ...

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Product Reports

Download Microsoft Project Server product report

Microsoft Project Server

May 2026

Download monday.com product report

May 2026

Also Known As

MS Project Server

No data available

Overview

Microsoft Project Server streamlines project management with features like resource allocation, project scheduling, and SharePoint integration. It's valued for its intuitive interface and ability to provide comprehensive insights through advanced reporting and dashboards.

Designed to enhance collaboration and efficiency, Microsoft Project Server supports complex task management by integrating seamlessly with SharePoint. It offers tools like Gantt charts and timeline management for effective tracking. Users benefit from Excel and Power BI compatibility, enhancing analytical capabilities. Despite its powerful functionalities, users identify areas for improvement in tool integration, resource management, and collaboration features. There are calls for a modernized interface and more flexible pricing. While the cloud version boasts continuous updates, the on-premises model lags behind.

What are the main features of Microsoft Project Server?

Resource Allocation: Optimizes workload across projects.
Project Scheduling: Helps plan timelines effectively.
SharePoint Integration: Facilitates collaboration.
Gantt Charts: Visual timeline for task tracking.
Power BI Integration: Advanced data analytics capabilities.

What benefits should you look for in Microsoft Project Server reviews?

Intuitive Interface: Easy to navigate and learn.
Scalability: Adjusts to growing project demands.
Customization: Tailors to specific project needs.
Detailed Insights: Comprehensive project overviews.

Microsoft Project Server finds its application across industries by providing tools for planning IT infrastructure and managing enterprise-level projects. It helps organizations document projects and manage portfolios, enabling clear visibility into performance through milestones and KPIs.

Microsoft

Monday.com enhances project management with automation, customization, and a user-friendly design, featuring Gantt charts, real-time updates, and extensive tool integrations.

Monday.com offers automation, customization, and user-friendly interfaces to improve project management capabilities. Its features, including Gantt charts, real-time updates, and integrations with tools like Slack and Google Suite, help teams streamline workflows. Users benefit from color coding, task assignments, subitems, and dashboards for a comprehensive project overview. Notifications, file-sharing, and forms increase collaboration, while templates simplify processes. However, it requires enhancements in user experience, speed, and mobile features. Challenges include limited boards, excessive notifications, and integration issues with Google Calendar and QuickBooks. Businesses use Monday.com for CRM tasks, sales tracking, marketing, and creative projects across fields like architecture, biotech, and nonprofits.

What are the key features of Monday.com?

Automation: Automate repetitive tasks to focus on more strategic activities.
Customization: Tailor workflows with adaptable templates and settings.
Integrations: Seamlessly connect with popular tools for enhanced functionality.
Gantt Charts: Visualize project timelines and dependencies with ease.
Real-Time Updates: Receive instant updates to stay informed and agile.

What benefits or ROI should users expect?

Enhanced Efficiency: Streamlined workflows lead to better time management.
Improved Collaboration: Active communication and file-sharing reduce email dependencies.
Adaptability: Customization options cater to diverse project needs.
Comprehensive Overview: Dashboards offer clear insights into project progress.
Resource Management: Efficient scheduling and task allocation optimize resources.

In industries like architecture, biotech, and nonprofit, Monday.com facilitates communication, task tracking, and collaboration for remote teams. It is commonly utilized for CRM, sales tracking, marketing, and creative project management, ensuring workflow organization and client management are streamlined.

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber